Microsoft Dynamics
Marketing Help & Training
Search

View exchange rates and convert currency

Store exchange rates and use them to convert financial transactions from one currency to another.

Prerequisites

To work with exchange rates:

  • You need Edit/View Exchange Rates privileges. More information: Work with user accounts and staff contacts

  • You must enable multiple currencies for your site, and, therefore, must not be using advanced component inventory. More information: Set up currencies

  • You must define each currency that you will use on your site with a name, symbol, and International Organization for Standardization (ISO) code. More information: Set up currencies

View, edit, create, and delete exchange rates

To work with lead exchange rates, go to Budgeting > Settings > Exchange Rates. This brings you to the Exchange Rates list page, which provides many of the standard controls for searching, sorting, filtering, adding, removing, and viewing items in the list, plus other common features. For details about how to use these common controls, see Learn how to work and get around in Microsoft Dynamics Marketing.

  • To add a new rate to the list, click New .

  • To delete one or more rates, select the check box for each target rate and click Delete .

  • To edit a listed rate, click the Edit button in the left column.


    Note

    Unlike most parts of Dynamics Marketing, the Exchange Rate area shows all settings in the list view. When you click Edit, the row expands to show the settings.


Whenever you create or edit an exchange rate, the settings in the following table are provided in an expanded row on the Exchange Rates list page.

Setting

Description

Active

Select this check box to activate the current record; clear it to deactivate the record. Active records are always shown on the list page and are also available for use in other parts of Dynamics Marketing. Inactive records are usually hidden in the list view and aren’t available elsewhere. When you delete a record on the list page, it’s not actually deleted, just set to inactive. On the list page, you can toggle to show or hide inactive records in the list.

From

Choose the source currency.

To

Choose the destination currency.

Name

Enter a name to describe the rate.

Rate

Enter the exchange rate to convert from the From currency to the To currency.

Start Date and End Date

Enter the date range during which the rate is valid.


Note

Users who convert a currency are presented with a list of exchange rates that use the current currency as the From value and which are valid for today's date. If you have several similar rates that apply to today's date, users will see all of them when they convert a currency, but they can choose only one. So, overlapping rates are permitted, but you should name them in a way that makes it clear to users which rate to choose.


After you make the required settings, click Add (when creating a new rate) or Update (when editing an existing rate) to save your changes.

Convert the currency on a financial transaction

  1. Go to the financial transaction (expense, invoice, purchase order, etc.) that you want to convert to another currency.

  2. Select the items you want to convert.

  3. Click Convert Currency.

  4. Dynamics Marketing displays the Exchange Rates selection window. The windows shows all defined exchange rates for your site that use the current currency as the From value and that are valid for today's date.

  5. Find the appropriate exchange rate from the list (filtering controls are provided for each row).

  6. Select the check box next to the rate that you want to use.

  7. Click Submit. Dynamics Marketing converts the transaction into the new currency.


Tip

To see linked transactions in other currencies, click the Other Currencies tab on any transaction.


Financial notice

Financial and general ledger accounts are designed for marketing budget management only. Financial features are restricted to the limits stated in the Security and Financial Disclaimer. Microsoft Dynamics Marketing is not designed to comply with country/region-specific laws, regulations, or common business practices.