{"id":5262,"date":"2024-05-14T11:50:00","date_gmt":"2024-05-14T18:50:00","guid":{"rendered":"https:\/\/www.microsoft.com\/en-us\/education\/blog\/?p=5262"},"modified":"2025-12-18T22:39:12","modified_gmt":"2025-12-19T06:39:12","slug":"6-ways-to-use-microsoft-copilot-for-end-of-school-year-tasks","status":"publish","type":"post","link":"https:\/\/www.microsoft.com\/en-us\/education\/blog\/2024\/05\/6-ways-to-use-microsoft-copilot-for-end-of-school-year-tasks\/","title":{"rendered":"6 ways to use Microsoft Copilot for end-of-school-year tasks"},"content":{"rendered":"\n<p id=\"isPasted\">The end of the school year is a hectic time for educators everywhere. Between reviewing content, completing assessments, and maintaining classroom management, it\u2019s easy to feel the pressure of too many responsibilities and not enough time to accomplish everything.<\/p>\n\n\n\n<p>Whether closing out the academic year in the northern hemisphere or preparing for the next one in the southern hemisphere, <a href=\"https:\/\/m365copilot.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Microsoft Copilot<\/a> offers innovative and efficient ways to complete many of the tasks that occupy these transitional times of year. From drafting student feedback to composing newsletters and offering planning suggestions for events, Copilot adapts to whatever task it\u2019s asked. To get started, all you need is a basic understanding of how to access and use Copilot.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"start-using-copilot-for-your-end-of-school-year-tasks\">Start using Copilot for your end-of-school-year tasks<\/h2>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-a89b3969 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.youtube.com\/watch?v=K5z6t9gSO4E\" target=\"_blank\" rel=\"noopener\">Watch the YouTube video<\/a><\/div>\n<\/div>\n\n\n\n<p>Copilot is an AI-powered assistant that you can use to complete end-of-school-year tasks, like produce new content and differentiate instruction, with your Microsoft school account. With Copilot, creating a resource is simple and quick\u2014just write instructions (aka, a prompt) and Copilot does the heavy lifting for you. You can prompt Copilot to draft lesson plans, quizzes, rubrics, and visuals that would otherwise take hours to develop from scratch.<\/p>\n\n\n\n<p>You can learn how to use Copilot by visiting <a href=\"https:\/\/educationblog.microsoft.com\/en-us\/2024\/01\/meet-your-ai-assistant-for-education-microsoft-copilot\" target=\"_blank\" rel=\"noopener noreferrer\" aria-label=\"Follow this link to learn more about using Microsoft Copilot.\">Meet your AI assistant for education: Microsoft Copilot<\/a>.<\/p>\n\n\n\n<p>When you\u2019re ready to get started, go to <a href=\"https:\/\/m365copilot.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">m365copilot.com<\/a> or download the <a aria-label=\"Follow this link to access the Copilot page on the Apple App store.\" href=\"https:\/\/apps.apple.com\/us\/app\/microsoft-copilot\/id6472538445\" target=\"_blank\" rel=\"noopener noreferrer\">iOS<\/a> or <a aria-label=\"Follow this link to access the Microsoft Copilot page on the Google Play store.\" href=\"https:\/\/play.google.com\/store\/apps\/details?id=com.microsoft.copilot&amp;hl=en&amp;gl=US&amp;pli=1\" target=\"_blank\" rel=\"noopener noreferrer\">Android<\/a> mobile app.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"writing-prompts-for-the-end-of-the-school-year\">Writing prompts for the end of the school year<\/h2>\n\n\n\n<p id=\"isPasted\">Prompting Copilot to generate content requires practice. Including specific information in your prompt helps produce more relevant responses.<\/p>\n\n\n\n<p>An effective Copilot prompt:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Asks the tool to take on a role called a <strong>persona<\/strong>.<\/li>\n\n\n\n<li>Provides an <strong>objective&nbsp;<\/strong>that tells the tool what to do or produce.<\/li>\n\n\n\n<li>Defines the <strong>audience&nbsp;<\/strong>who will be using whatever Copilot generates.<\/li>\n\n\n\n<li>Includes <strong>context&nbsp;<\/strong>that gives the tool background information.<\/li>\n\n\n\n<li>Sets <strong>boundaries&nbsp;<\/strong>that limit or constrain responses.<\/li>\n<\/ul>\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/education\/blog\/wp-content\/uploads\/2024\/06\/01-Microsoft-Classroom-Toolkit-Elements-of-a-Good-Prompt1-1024x547.webp\" alt=\"Infographic outlining elements of a good prompt: Tip 1: Provide clear instructions. Tip 2: Offer context. Tip 3: Encourage iteration and experimentation.\" class=\"wp-image-5283 webp-format\" srcset=\"https:\/\/www.microsoft.com\/en-us\/education\/blog\/wp-content\/uploads\/2024\/06\/01-Microsoft-Classroom-Toolkit-Elements-of-a-Good-Prompt1-1024x547.webp 1024w, https:\/\/www.microsoft.com\/en-us\/education\/blog\/wp-content\/uploads\/2024\/06\/01-Microsoft-Classroom-Toolkit-Elements-of-a-Good-Prompt1-300x160.webp 300w, https:\/\/www.microsoft.com\/en-us\/education\/blog\/wp-content\/uploads\/2024\/06\/01-Microsoft-Classroom-Toolkit-Elements-of-a-Good-Prompt1-768x411.webp 768w, https:\/\/www.microsoft.com\/en-us\/education\/blog\/wp-content\/uploads\/2024\/06\/01-Microsoft-Classroom-Toolkit-Elements-of-a-Good-Prompt1.webp 1399w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" data-orig-src=\"https:\/\/www.microsoft.com\/en-us\/education\/blog\/wp-content\/uploads\/2024\/06\/01-Microsoft-Classroom-Toolkit-Elements-of-a-Good-Prompt1-1024x547.webp\"><\/figure>\n\n\n\n<p><em>Elements of a Good Prompt infographic which includes tips for writing prompts that produce more relevant responses.<\/em><\/p>\n\n\n\n<p id=\"isPasted\">Throughout this post, you\u2019ll find sample prompts that include these components. We recommend borrowing inspiration from them and adjusting to make them fit your own classroom, or you can copy and paste the examples without modifications if you are just beginning.<\/p>\n\n\n\n<p>Now let\u2019s learn how Copilot can help you complete six common end-of-school-year tasks.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"1-craft-student-feedback-at-the-end-of-the-school-year\">1. Craft student feedback at the end of the school year<\/h2>\n\n\n\n<p>Copilot can help you write end-of-school-year feedback in a style and tone that all students can understand. Simply craft a prompt that includes the subject area and details about the feedback you want to provide, and Copilot can draft a constructive, supportive statement written specifically for students. For example:<\/p>\n\n\n\n<p><strong><em>You are a fourth-grade teacher who is writing feedback on a student\u2019s current reading skills. The student uses details to explain what text means but is unable to draw inferences in fiction. The student can identify in-text examples that illustrate a given theme but is unable to independently produce a theme without guidance. Write a short statement that explains this feedback to a student. Include a description about why using details is important and 1-2 ways to develop this skill. The paragraph should be written with plain text so that a fourth-grade student will understand.<\/em><\/strong><\/p>\n\n\n\n<p>You can always refine your prompt if the response is not what you expected. Simply include something like, \u201cRe-write this feedback in Spanish\u201d without selecting <em>New topic<\/em>, and Copilot will continue where you left off. Give it a try.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"2-write-end-of-school-year-reflections\">2. Write end-of-school-year reflections<\/h2>\n\n\n\n<p id=\"isPasted\">Educators often write end-of-school-year newsletters for families, update class blogs with a final post, and draft reflections on school year goals. Copilot can assist with all these tasks and can help you create personalized, engaging visuals for your content. For example, you can use the following prompt to produce a summer newsletter for families.<\/p>\n\n\n\n<p><strong><em>You are the science department leader for a middle school in New York City. Draft a summer newsletter for families that includes an introduction that talks about the past year and 5 sections: Science Books for Young Adults, Science at Home, Science Summer Camps, Science Events in NYC, and NY Science Museums. Only include information that can be linked to a website to learn more. The newsletter should be written in plain text using an informal tone.<\/em><\/strong><\/p>\n\n\n\n<p>You can also share your experiences, memorable moments, and insights from the school year and Copilot will help you find creative ways to share this information with colleagues, families, and students.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"3-organize-classroom-materials-at-the-end-of-the-school-year\">3. Organize classroom materials at the end of the school year<\/h2>\n\n\n\n<p id=\"isPasted\">The last few weeks of a school year includes packing up classrooms for the summer, collecting books and devices, and organizing materials for the next year. Copilot can create checklists or reminders for end-of-school-year tasks like these and offer suggestions that you might not even consider. For example:<\/p>\n\n\n\n<p><em><strong>You are a high school media specialist who checks out technology to administrators and educators. Write a checklist of the 3 most important things to do before returning each of the following devices: document camera, tablet, digital projector, games, and wires. Make each device a section heading and use bulleted lists for the content. Write the checklists so that the content is easily understood by people with varying levels of technological expertise.<\/strong><\/em><\/p>\n\n\n\n<p>Another way to use Copilot when you are organizing classroom materials is to ask for suggestions for efficient ways to declutter and prepare your classroom for the next school year.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"isPasted\">4. Plan an end-of-school-year celebration<\/h2>\n\n\n\n<p>Many schools celebrate major milestones like the start of summer or moving from lower grades to higher grades with a party or ceremony. Copilot can be your personal planner and assist with brainstorming ideas for end-of-school-year events, awards ceremonies, or virtual gatherings. It can even suggest ways to be more inclusive in areas you might not have considered, like food options in the prompt below.<\/p>\n\n\n\n<p><strong><em>You are a kindergarten teacher who is planning an end-of-school-year potluck dinner for students and families. Brainstorm ideas for menu item categories, supplies and utensils, decorations, and activities for students and families to play together. Include information to consider for people who might have special dietary needs.<\/em><\/strong><\/p>\n\n\n\n<p>Whether you are creating invitations, planning activities, or drafting speeches, Copilot can be your creative collaborator.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"5-develop-transition-materials-at-the-end-of-the-school-year\">5. Develop transition materials at the end of the school year<\/h2>\n\n\n\n<p id=\"isPasted\">When students enter elementary school or move to middle or high school, everyone involved in the transition needs to know how to prepare for this change. Students need to know what to expect, families need to know how to support their children, and current educators need to provide relevant information. Copilot can help create transition materials so that everyone stays informed using a prompt like this example:<\/p>\n\n\n\n<p><strong><em>You are a guidance counselor in charge of helping rising eighth-grade students transition from middle school to high school. Draft a letter to middle school teachers that shares the biggest differences between middle school and high school. Include paragraphs on class schedules, touring the high school, meeting educators, extracurricular activities, and summer reading books. The letter should be written in a formal, conversational tone.<\/em><\/strong><\/p>\n\n\n\n<p>You can also use Copilot to write welcome letters, tips for success, or information about what to expect in the upcoming year.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"isPasted\">6. Streamline parent communication at the end of the school year<\/h2>\n\n\n\n<p>Copilot can help you create templates for parent-teacher conferences at the end of the school year, as well as student progress updates, and letters to families. For example, you can ask Copilot to create a message to families about signing up for conferences with the following prompt.<\/p>\n\n\n\n<p><strong><em>You are a high school math teacher who teaches introductory algebra. Write a letter to families about parent-teacher conferences. Include an introductory paragraph that thanks families for their ongoing support and paragraphs about what will happen during the conferences, why conferences are important, who should attend, and how to prepare for the meeting. Conclude the letter with a paragraph about how to sign up for a conference slot. Write the letter using an approachable, informal tone.<\/em><\/strong><\/p>\n\n\n\n<p>Microsoft Copilot is a versatile AI tool for educators that adapts to your specific needs. To learn more about Microsoft\u2019s AI solutions and resources, check out <a title=\"\" href=\"https:\/\/educationblog.microsoft.com\/en-us\/2024\/04\/smart-learning-ai-resources-every-educator-should-know\" aria-label=\"Follow this link to access the AI Resources for educators blog post.\">Smart learning: AI resources every educator should know<\/a> and the&nbsp;<a title=\"\" href=\"https:\/\/learn.microsoft.com\/en-us\/training\/paths\/ai-education\/\" target=\"_blank\" rel=\"noopener noreferrer\" aria-label=\"Follow this link to access the A I for educators learning path.\">AI for educators<\/a> learning path on Microsoft Learn. Most importantly, enjoy the end of the school year with your students and the time you saved by using Copilot.&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Explore ways to use Copilot to complete tasks at the end of the school year with Microsoft Education. Learn how this AI tool for educators can help streamline your classroom wrap up.<\/p>\n","protected":false},"author":26,"featured_media":5279,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"ms_queue_id":[],"ep_exclude_from_search":false,"_classifai_error":"","_classifai_text_to_speech_error":"","_alt_title":"","footnotes":""},"categories":[],"tags":[],"audience":[249,150],"content-type":[155,327],"product":[158],"topic":[166],"coauthors":[231],"class_list":["post-5262","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","audience-education-decision-makers","audience-educators","content-type-news","content-type-tips-and-guides","product-microsoft-365-copilot","topic-ai-in-education","review-flag-1-1722542297-177","review-flag-2-1722542297-235","review-flag-3-1722542297-743","review-flag-4-1722542297-672","review-flag-5-1722542297-784","review-flag-6-1722542297-545","review-flag-alway-1722542295-740","review-flag-micro-1722542304-910","review-flag-new-1722542295-257","review-flag-summe-1722542301-641"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>6 ways to use Microsoft Copilot for end-of-school-year tasks | Microsoft Education Blog<\/title>\n<meta name=\"description\" content=\"Explore using Microsoft Copilot for end-of-school-year tasks. 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