Course 80230A: Project Series in Microsoft Dynamics® GP 2010

Audience(s):information workers
Technology:Microsoft Dynamics GP
This Revision:A
Delivery method:
Instructor-led (classroom)
Length:3 days

First published:

09 July 2010
About this course
This 3-day Microsoft Dynamics GP Project Series course explores project management from an accounting perspective. This course teaches you how to create Contracts, Projects, Cost Categories, and budgets. You also learn how to enter costs for projects and perform both Time & Materials and Progress Billing as well as revenue recognition. During this class, we discuss nearly every feature in Project Accounting.
Audience profile
This course is intended for people who would like to learn features and procedures required to effectively use Microsoft Dynamics GP Project Accounting. Project Accounting training is recommended for anyone who plans to implement, use, maintain, consult, or support Microsoft Dynamics GP. The class is targeted toward data entry clerks, administrators, office managers, and consultants who need to understand the technical aspects of Project Accounting and gain knowledge of the application functionality.
At course completion
After completing this course, students will be able to:
  • Configure Contracts, Projects, and Cost Categories.
  • Set up and configure Billing Cycles to facilitate automated billing.
  • Create and assign rate tables to manage cost and billing rates.
  • Create and use Contract and Project Templates.
  • Use reports and inquiry windows in Project Accounting to extract whatever project related information is applicable to your business.
  • Perform maintenance on Project Accounting documents and maintenance records such as customers, employees, and vendors.
  • Perform all Project Accounting related data entry functions including customer invoicing and cost transactions (Timesheets, Employee Expenses, etc.).
Course details
Course OutlineModule 1: Overview and System SetupThis module provides a general overview of the features and benefits of using the Project Accounting in an integrated environment. It also focuses on the integration of this software with other Microsoft Dynamics GP applications.Lessons
  • Product Relationships
  • Key Concepts
  • User Security
  • User Project Accounting Setup
  • Posting Setup
  • Posting Accounts Setup
  • Source Document Setup
  • Audit Trail Codes Setup
After completing this module, students will be able to:
  • Describe the different modules and products that compose the Microsoft Dynamics GP Project Management and Accounting suite.
  • Describe how the Project Management and Accounting suite interacts with other Microsoft Dynamics GP modules.
  • Manage security for users in Project Accounting.
  • Configure Project Accounting to post general ledger transactions.
  • Assign default posting accounts for Project Accounting transactions.
  • Configure audit trail codes for Project Accounting.
Module 2: Project Accounting SetupThis module explains the procedures for setting up Project Accounting. It examines in detail the options available to set up Project Accounting to reflect the way your organization does business.Lessons
  • Project Accounting Setup
  • Timesheet Setup
  • Equipment Log Setup
  • Miscellaneous Log Setup
  • Inventory Transfer Setup
  • Employee Expense Setup
  • Purchasing Setup
  • Billing Setup
  • Unit of Measure Schedule Setup
Lab : Project Series Setup
After completing this module, students will be able to:
  • Set up timesheets to track time.
  • Set up equipment logs to track equipment usage.
  • Set up miscellaneous logs.
  • Set up inventory transfers.
  • Set up employee expense tracking.
  • Set up purchasing for use in project accounting.
  • Set up billing for Project Accounting.
  • Set up unit of measure schedules for use in Project Accounting.
Module 3: Configuring Master RecordsThis module focuses on the procedures for configuring Project Accounting records like customers, employees, and rate tables. You must examine in detail the options available to customize Project Accounting to reflect the way your organization does business.Lessons
  • Customer Class Setup
  • Customer Maintenance
  • Employee Class Setup
  • Labor Overhead Calculation
  • Employee Maintenance
  • Project Access List
  • Equipment Class Setup
  • Equipment Maintenance
  • Miscellaneous Class Setup
  • Miscellaneous Maintenance
  • Vendor Class Setup
  • Vendor Maintenance
  • Cost Category Class Setup
  • Cost Category Maintenance
  • Position Rate Table Maintenance
  • Employee Rate Table Maintenance
  • Equipment Rate Table Maintenance
  • Billing Cycle Maintenance
  • Revenue Recognition Cycle Maintenance
  • Fee Maintenance
Lab : Project Series Master Record Configuration
After completing this module, students will be able to:
  • Set up and configure customers, vendors, and employee records for use with Project Accounting.
  • Set up fees that can be assigned to projects.
  • Configure employee and position based rate tables for employees.
  • Set up and configure equipment to be used with Project Accounting.
  • Configure the project access list.
Module 4: Contracts and ProjectsThis module explains the benefits of using different Project Types and Accounting Methods. You will create contracts, projects, and budgets to track the information crucial to your company.Lessons
  • Contract Class Setup
  • Contract Maintenance
  • Project Class Setup
  • Project Maintenance
  • Template Maintenance
  • Project Template Information
  • Change Order Entry
Lab : Project Series Contract and Project Configuration
After completing this module, students will be able to:
  • Set up and configure contracts and templates.
  • Use project templates to create new projects.
  • Enter and process change orders.
Module 5: Transaction EntryThis module defines the ways that transactions can be entered and posted in Project Accounting. It explores the different types of Project Accounting cost transactions.Lessons
  • Transaction Entry Overview
  • Transaction Entry
  • Enter Timesheets
  • Timesheet Line Item Information
  • Enter Employee Expenses
  • Employee Expense Line Item Information
  • Enter Equipment Logs
  • Equipment Log Line Item Information
  • Enter Miscellaneous Logs
  • Miscellaneous Log Line Item Information
Lab : Transaction Entry
After completing this module, students will be able to:
  • Describe the basics of entering transactions.
  • Enter and post timesheets, employee expenses, equipment and miscellaneous log transactions.
  • Describe the process involved in posting transactions.
Module 6: Purchasing and InventoryThis module discusses purchasing and inventory transactions in project accounting. Concepts in this module are a continuation of cost tracking for Project Accounting.Lessons
  • Enter Purchase Orders
  • Purchase Order Line Item Information
  • Purchase Order Totals
  • Drop-Ship Purchase Orders
  • Save and Print the Purchase Order
  • Enter Purchase Receivings
  • Purchase Receivings Line Item Information
  • Purchase Receivings Totals
  • Verify Posting Accounts and Landed Cost
  • Enter Purchase Invoice Transactions
  • Purchase Invoice Line Item Information
  • Edit Purchase Order Status
  • Returns From Project Entry
  • Enter Inventory Transfers
  • Inventory Transfer Line Item Information
Lab : Project Series Purchasing and Inventory Transactions
After completing this module, students will be able to:
  • Enter project accounting based purchase orders.
  • Enter and post purchase receiving transactions.
  • Verify posting and landed cost information for a purchase.
  • Enter and post purchasing invoices.
  • Enter and post inventory transfers for projects.
Module 7: Billing and Revenue RecognitionThis module examines the creation of billing invoices and revenue recognition transactions. It discusses how time & material projects recognize revenue differently from fixed price and cost plus type projects.
  • Enter Billing Invoices
  • Billing Invoice Detail Information
  • Time and Materials Billing
  • Progress Billing
  • Fee Billing
  • Process Billing Cycle Batches
  • Cash Receipts
  • Enter Revenue Recognition Transactions
  • Revenue Recognition Cycle Batch Processing
  • Closing a Project
Lab : Project Series Billing and Revenue Recognition
After completing this module, students will be able to:
  • Enter billing invoices.
  • Apply cash receipts to invoices.
  • Use cycle biller.
  • Enter and post revenue recognition transactions.
Module 8: Maintaining RecordsThis module examines the processes that are completed at the end of the month, period, calendar, and fiscal year. It focuses on the errors that may cause Project Accounting to be out of balance with the General Ledger.Lessons
  • Project Transaction Adjustment
  • Void Posted Transactions
  • Database Maintenance
  • SmartList Objects
  • Mass Contract Delete
  • Remove Cost History
  • Remove Billing History
  • Create Combined History
  • Project Accounting Recreate Periodic
  • Reconcile Inventory Quantities
  • Aging Process
  • Aging WIP Process
  • Paid Transaction Removal
  • Close Fiscal Period
After completing this module, students will be able to:
  • Adjust Project Accounting transactions.
  • Void posted transactions.
  • Remove cost and billing history from the system.
  • Reconcile inventory quantities with Project Accounting.
  • Age work in progress documents.
  • Move paid project invoices from open status to history.
  • Close fiscal periods for Project Accounting.
Before attending this course, students must have:
  • Working knowledge of Microsoft Dynamics GP.
  • Basic knowledge of accounting principles.


Looking for training resources, events and advice from peers? Join the Microsoft Training and Certification Community.

Preparing for an exam now? Find your Microsoft Certification Study Group.

Talk to us on these social networks:

Find a Microsoft Learning Partner near you