Skip to main content
Skip to main content
Microsoft 365

Secure and sync with Information Rights Management on OneDrive for Business

Shobhit Sahay is a technical product manager on the Office 365 team.

Editor’s Note:
The Frequently Asked Questions have been updated to provide clarification on when this capability will be released.

Millions of documents are stored today on OneDrive for Business that help people collaborate and get work done easily. But there are times when documents are sensitive and need an extra layer of protection. Office 365 provides Information Rights Management (IRM) capabilities, which helps you secure your information by encrypting it and applying an intelligent policy so that only specified internal and/or external people can “act” on your information.

For example, you can allow recipients to edit and print, but restrict them from forwarding to others. This policy is attached to the document, so it is applied no matter where your document lives—whether it’s in transit, on your laptop or a mobile device, or is a USB key—IRM lets you assign policies to email, SharePoint Online libraries, individual Office documents and other file types.

Safely sync protected documents

But when you move your data from the cloud, you want your information to stay safe. We are pleased to announce that you can now safely sync your IRM protected documents on OneDrive for Business. The IRM protection stays in place whether you open file on Office Online or on a local folder and continues to apply the settings even if you make edits to the file in both locations. Watch this video to learn more.

—Shobhit Sahay

Frequently asked questions

Q. When is this capability going to be released?

A. This capability is now turned on for some selected tenants. We will release this capability worldwide in another 4-6 weeks. If you would like to enable IRM in your respective tenant now and provide early feedback, please have your account manager/TAM reach out to us. Along with enabling the functionality on the server side, clients will need to download and install the latest Office updates, or install KB2899513 and KB2899510 individually..

Q. How can I apply IRM protection to a library?

A. Visit Office support for IRM for step-by-step instructions on how to apply IRM protection to a library.

Q. How can I purchase IRM?

A. Microsoft Azure Rights Management is included with Office 365 premium plans, but can also be purchased as a stand-alone offer.

Q. Does this only work for OneDrive for Business or other site libraries as well?

A. This functionality works for OneDrive for Business and other libraries in your organization that have been enabled for IRM.

You may also like these articles

Image for: Small business professional working on designs using devices running PowerPoint and Microsoft Teams.

Power your digital transformation with insights from Microsoft Productivity Score

Editor’s Note: The Mechanics video embedded in this blog post has been updated to reflect some of the product changes announced on December 1, 2020. For some time now, business leaders have made digital transformation a priority. But when the pandemic hit this spring, adopting and embracing digital technology went from being a matter of…

Image for: A man is using his Lenovo laptop like a tablet while sitting in a comfortable chair in a Modern office setting

Microsoft Productivity Score and personalized experiences—here’s what’s new to Microsoft 365 in October

As I reflect on an action-packed few weeks, I’m struck by how much work has evolved in these past months. And I know our customers feel it too. After quickly moving to remote and hybrid work models this spring, organizations are now seeking sustainable ways to help people collaborate, be productive, and prioritize their wellbeing…

Image for: Microsoft employees working remotely.

Working remotely during challenging times

A Shanghai-based Microsoft employee shares lessons of working remotely during the COVID-19 outbreak.