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5 tricks for Word in Office 365

Today’s post was written by Scott, one of the twins who took part in The Twins Challenge: Office 365 versus Office 2019.

What do you do when Microsoft invites you to come to its film studios to participate in “a challenge?” For my twin brother, Sean, and me, it was an easy decision—we went!

The challenge turned out to be a showdown between Word for Office 2019 and Word for Office 365. Neither of us knew there was a difference between these two applications, but when we were given a handful of tasks and asked to complete them—the differences became very clear. Using Resume Assistant in Word for Office 365, I was able to edit a resume, add relevant skills, and send to recruiters via LinkedIn, all in a fraction of the time it took my brother. And yeah, I talked a little smack while I was at it. That’s what we do.

Since that showdown, I’ve learned a lot of cool and time-saving things from Microsoft that Word for Office 365 can do, and I’d like to share some of them with you now.

  1. Transform to Web Page—What! Word can make web pages? Yes, yes it can. All you have to do is use the Transform to Web Page feature. It’s as simple as designing your document how you want it to look, then on the File tab, going to Transform > Transform to Web Page. You can select from a bunch of styles and then easily publish a web page that you can share with friends, family, or coworkers—and it looks great on any device. Forget stumbling with coding and hosting and all that jazz. You can have a web page in a matter of minutes.
  2. Ink Editor—This is a modern take on a traditional task: editing documents. Just use your digital pen to strike out, insert, or re-arrange text, and Word makes the edits in real-time. English teachers everywhere are crying a tear of joy right now, I just know it.

Animated image of Ink Editor being used in a Word document. A paragraph is deleted, a word inserted, and a space added.

  1. Researcher—One of the more tedious aspects of writing research papers—whether it be in school, for work, or maybe because you just like to research things—is finding credible sources and then properly citing them. Word has your back on this one. Researcher uses Bing to pull in appropriate content from the web and provide structured, safe, and credible information—all with accurate citations—in just one click.

Image of the Researcher pane being used in Word.

  1. Editor Overview pane—This one is a mouthful, but it’s something you’ll wonder how you lived without. The Editor Overview pane—a.k.a. “Check Document” in the Review tab—helps you quickly find and fix the proofing issues you care about by showing a list of ways you can improve the writing in your document. Being a great writer just got a whole lot easier. (For what it’s worth, I used it to check this article and found three suggestions that I took…but you’ll never know what they were!)

Image of the Editor Overview pane in a Word document.

  1. @mentions—You’re used to using the @ sign and someone’s name or handle to address them in social media apps, and you can do the same thing in Word for Office 365. Now, when I’m collaborating on a document, it’s easy to draw a coworker’s attention to an area where I need their input. I simply use the @ sign and their name, followed by the message, and they receive an email saying they’ve been mentioned. This feature also works in Excel and PowerPoint, so get to mentioning!

Animated image of @mentions being used in a Word document. A comment is created and a separate editor mentioned within it.

If you can’t tell, I’m digging all the time-saving and helpful features in Word for Office 365. Give these a try and watch your productivity soar. Don’t have Office 365? You can get a 30-day trial free from Microsoft.

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