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Custom backgrounds in Microsoft Teams make video meetings more fun, comfortable, and personal

Video capabilities, once a nice to have, have become a critical component of collaborative work.

In fact, when the world moved to remote work earlier this year, Microsoft Teams customers turned on video in Teams meetings two times more than they did before many of us began working from home full-time. We also saw total video calls in Teams grow by over 1,000 percent in the month of March. These trends, along with daily conversations with customers navigating remote collaboration, inspired us to accelerate new features to customize your video experiences and make meetings more productive, comfortable, and fun.

Today, we are announcing the rollout of new custom background effects in Teams, along with new features in the free version of Teams. It’s all about enabling you and your team to work productively, collaboratively, and with everyone’s well-being in mind. Let’s get into the details.

Microsoft Teams custom background effects are now available!

When joining a Teams meeting, you want the focus on you—not that messy bookcase behind you. Last year, we introduced background blur to help everyone preserve privacy and keep their attention on their teammates. Our design team also created a collection of preset images that range from professional (a modern office) to pretty silly (a cartoonish beach scene). Today, we’re expanding these options so you can customize your background by uploading your own images or choosing one of the collections of backgrounds now available online.

No need for a green screen, or even a blank wall. Teams uses a highly trained model that differentiates the subject from their background and can impose a custom background over everything else, making it easy and fast to start expressing yourself in all your meetings.

Background collections to check out

With the whole world turning to video, companies are getting creative with collections of backgrounds you can easily download and then upload to Teams. Here are some options.

From The Simpsons living room to a mountain of LEGO building blocks, there’s something for everyone in this collection from FOX.

Four Microsoft Teams members in a meeting, each using custom backgrounds.

A user selecting a background setting in Microsoft Teams.

"Show background effects" selection in Microsoft Teams.

If you want to be the coolest coworker when your colleagues’ kids wander on camera, our Xbox collection has you covered.

Custom Xbox background in Microsoft Teams.

Celebrate 30 years of Microsoft Solitaire, one of the most played games on the planet every day, and show your love for the game with either the blue or green Microsoft Solitaire background.

Solitaire custom background in Microsoft Teams

Solitaire custom background in Microsoft Teams

Look out for great event-specific collections too! Our Microsoft designers created 20 virtual backgrounds for you to show your pride and support for the LGBTQI+ community. Download their colorful creations on Tuesday, June 16, at microsoft.com/pride.

"love is love is love is love" background in Microsoft Teams.

Animated image: a user selects a custom background in Microsoft Teams.

New features now available in the free version of Microsoft Teams

With so many people moving suddenly to remote work, the free version of Teams has become an important way for teams to meet and collaborate online. We want to help them continue to connect effectively, so we’re bringing several new features to this version of Teams.

Schedule your meetings in advance

Free version users are now able to schedule meetings and send out invitations in advance. This capability builds upon the existing ability to “Meet Now.” Meeting schedulers have the option of either copying the meeting link to send directly to other participants or sending an invite via Outlook or Google calendar. This much-requested capability is now available to all customers. And right now, there is no time limit on meetings in the free version of Teams—so collaborate away!

Here is how you schedule and start meetings in the free version of Teams.

Animated image: a user scheduling a meeting in Microsoft Teams.

Use live captions

Teams free users can now turn on live captions during their calls and meetings. This feature makes meetings more inclusive, giving participants another way to follow along with the conversation and address the needs of participants with different hearing abilities or language proficiencies. It’s currently available as a preview in U.S. English.

Participants in a Microsoft Teams meeting using live captions for accessibility.

Note: If you are already a user of the free version of Teams, this update will automatically happen, and you will be able to schedule meetings, as well.

The free version of Teams also provides all types of organizations up to 500,000 users with:

  • Unlimited chat and search
  • Audio and video calling
  • Scheduled meetings
  • 10 GB team file storage and 2 GB personal file storage per person
  • Ability to use the Office web apps (Word, Excel, PowerPoint, and OneNote)
  • Unlimited app integration
  • And much more!

And it’s all backed by Microsoft’s secure, global infrastructure—so all of our users can enjoy the confidence of a secure and reliable service. You can learn more and sign up for this free version today with just your email address here.

There’s no doubt that video is now a huge part of our daily work lives. With Teams, we want to provide video experiences that feel personal and comfortable to every customer, from students and teachers adjusting to remote work to globe-spanning corporate teams aligning around a tight deadline. Custom background effects help you design the video experience that works best for you—whether you need to hide a mess of toys or just want a funny background photo to give your team a laugh. Meanwhile, new features in the free version of Teams bring important meeting-scheduling capabilities to every Teams user. It’s all part of our effort to provide the best collaboration tool for every individual, team, and organization on the planet. I hope you enjoy these new features, and I can’t wait to bring you more exciting feature news in the days to come.

 

Editor’s note 6/12/2020:
Post was updated to reflect the rollout of Pride backgrounds.

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