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Visio

Work visually from anywhere, at any time.

Everything you need to create, share, and collaborate on compelling diagrams—at home, in the office, and on the go

Transform the way you use and visualize data so you can bring your best ideas to life. With dozens of ready-to-use templates and thousands of customizable shapes, Visio makes it easy—and fun—to create powerful visuals.

Visual collaboration for teams everywhere

Visio in Microsoft 365 is available to Microsoft 365 commercial subscribers, so you can create professional diagrams anytime, anywhere, with anyone.

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The ultimate tool for diagramming

Create easy-to-understand visuals with confidence. Choose from dozens of premade templates, starter diagrams, and stencils available in the Visio desktop and web app.

These organizations are doing big things with the help of Visio and our Microsoft partners.

The Global Fund logo
Robins and Morton logo
PH Zurich logo
D-Tools logo
ArchiTechKnowlogy Design Group logo
Swiss Federal Railways logo

Collaborate in real time

Create and coauthor professional-looking diagrams for effective decision making, data visualization, and process execution to help increase productivity across the business.

Screenshot of a [floor plan/flowchart] embedded into a Power BI dashboard
Screenshot of a [floor plan/flowchart] embedded into a Power BI dashboard

Visio and Microsoft 365

Visio is an innovative solution that helps you visualize data-connected business process flows with a host of integrated features that bring the power of Microsoft 365 to Visio.

Microsoft Teams Power BI Power Automate Excel PowerPoint Word OneDrive for Business Microsoft Azure

Create, view, edit, and collaborate on Visio diagrams from inside Microsoft Teams.

  • A cup of coffee, a few pencials and a tablet device using Microsoft Teams to show a cross-functional flowchart.
  • Sticky notes, a pen and a tablet device showing a Power BI dashboard.
  • A few white flowers and a tablet device showing Power Automate.
  • A cup of coffee, a pen and a tablet device showing an Excel sheet with a data visualizer.
  • Multiple paint swatches in a basket and a tablet device showing a floorplan in Powerpoint.
  • A pad of paper, a pen and a tablet device showing process diagrams in Word.
  • A plant, a few paperclips and a tablet device showing a OneDrive account.
  • A few highlighters, paperclips and a tablet device showing network diagrams in Microsoft Azure.

More accessible than ever

Visio supports a variety of accessibility features—including Narrator, Accessibility Checker, and high-contrast support—to help ensure your Visio diagrams are available for everyone.

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Story blade
Story blade mobile

Enterprise-grade security and privacy

Visio shares many of the same security features as Microsoft 365 apps, including Information Rights Management (IRM), to provide persistent production of diagram files while users collaborate.

A small plant, a newspaper and a tablet device on the Permissions page of a Microsoft 365 app.
A small plant, a newspaper and a tablet device on the Permissions page of a Microsoft 365 app.

Determine which app best fits your needs

Discover the right solution to help you easily create professional diagrams and communicate your ideas visually.

Visio web app

Included with Visio Plan 1 and Visio Plan 2

A person sitting at a small round table with a cup of coffee using a tablet device to create a chart.

  • Extend your Microsoft Visio experience to the browser, where you can view, create, and edit diagrams stored in the cloud.

  • Allow Microsoft 365 subscribers to view, print, and share diagrams and insert comments on the go.

  • Visio for the web is always up to date. You’ll never need to install a new version.

  • Built on the Microsoft cloud, Visio for the web inherits many of the same security, accessibility, and compliance features available in Microsoft 365 products.

Visio desktop app

Included with Visio Plan 2

A person sitting at a desk with a plant and a mug working on a desktop monitor.

  • Select from more than 250,000 shapes through Visio’s online content ecosystem.

  • Access additional templates not currently available in Visio for the web.

  • Work more naturally using your finger or pen to draw and annotate diagrams on a touch-enabled device.

  • Automatically generate org charts from data sources like Excel, Exchange, or Azure Active Directory.

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Trial versions only exist for Visio Plan 1 and Visio Plan 2. These trials are free for 30 days for first-time trial users with a work or school account. To sign up for your 30-day trial, visit the following links for Visio Plan 1 and Visio Plan 2. Visio Plan 1 provides access to Visio for the web. Visio Plan 2 provides access to both Visio for the web and Visio desktop. There are no trial versions of Visio Standard or Visio Professional.

Following is a complete list of the Microsoft 365 commercial plans that include the Visio web app: Microsoft 365 Business Basic, Microsoft 365 Business Standard, Microsoft 365 Business Premium, Microsoft 365 Apps for business, Office 365 E1, Office 365 E3, Office 365 E5, Office 365 F3, Microsoft 365 F3, Microsoft 365 E3, Microsoft 365 E5, Microsoft 365 Apps for enterprise, Office 365 A1, Office 365 A3, Office 365 A5, Microsoft 365 A1, Microsoft 365 A3, and Microsoft 365 A5.

Please note, small and medium business plans—such as Business Basic and Business Standard with a Microsoft account ID (hotmail.com, outlook.com, live.com, msn.com)—will not have access to the Visio web app, as these plans do not qualify as commercial plans.

You cannot mix 32- and 64-bit versions of Microsoft solutions. To resolve this, you will need to uninstall your current 64-bit version of Office and install the 32-bit version instead. Please refer to this support page for further instructions.

Running different versions of Office and Visio depends on the installation technology used to install the products. For compatibility, the rule is:

  • You cannot install two products together that have the same version but use different installation technologies.
  • You cannot install two products of different versions together if both products use Click-to-Run as the installation technology and those products have overlapping Office applications.

Please refer to this support page for more compatibility details and this support page for volume licensing installation.

For a non-subscription version (Visio Standard or Visio Professional), use the same product key you used for your existing app to download Visio onto your new machine. Sign in with an existing Microsoft account and enter your product key at microsoft365.com/setup. Redeeming your key links your account with the Visio app. Once you’ve completed the aforementioned steps, follow these steps to download Visio. For more details about installing Visio, please visit this support page.

For Visio Plan 1 or Visio Plan 2, please visit this support page for installation instructions.

Both Visio Plan 1 and Visio Plan 2 come with 2 GB of storage on OneDrive for work or school. If you don't currently have a OneDrive for work or school subscription, you'll receive 2 GB of storage with your subscription plan. If you do have an existing OneDrive for work or school subscription, the 2 GB of storage included in a Visio for the web plan does not add to your existing storage capacity nor does it override your current OneDrive for work or school subscription.

All currently supported versions of Visio will run on Windows 11. This includes both Visio plans and the 2013, 2016, and 2019 non-subscription versions of Visio.

Your old Visio files will not be compromised when you upgrade to a newer version of Visio; your files will work as expected in the new version. However, Visio automatically blocks opening any pre-2013 Visio file. To resolve this, please visit this support page.

Yes, the current version of Visio is compatible with older versions. Yes, you can open files created in the current version with an older version and vice versa. Please note, the current version (by default) saves drawings as a .vsdx file. Whereas the 2003 version saves them as a .vsd file, so you will need to save your drawing as a .vsd file to open it in an older version of Visio.

Current versions of Visio offer Information Rights Management (IRM) features. In non-subscription versions of Visio, go to File > Info > Protect Diagram > Restrict Access.

You can’t set IRM from within Visio for the web, but Visio for the web honors whatever access rights have been set for a file in the desktop Visio app once the file is stored online. For additional details on IRM in Visio, please visit this support page.

Data linking is only available through the Visio desktop app, but in Visio for the web, you can view data-linked diagrams.

Visio currently supports multiple data sources, including:

  • Microsoft Excel workbooks
  • Microsoft Access databases
  • Microsoft SharePoint Foundation lists
  • Microsoft SQL Server databases
  • Microsoft Exchange Server directories
  • Azure Active Directory information
  • Other OLEDB or ODBC data sources

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