{"id":1159,"date":"2020-08-20T01:05:50","date_gmt":"2020-08-20T08:05:50","guid":{"rendered":"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/copilot-studio\/share-and-collaborate-on-your-bot-with-subject-matter-experts\/"},"modified":"2025-06-30T03:58:22","modified_gmt":"2025-06-30T10:58:22","slug":"share-and-collaborate-on-your-bot-with-subject-matter-experts","status":"publish","type":"copilot","link":"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/copilot-studio\/share-and-collaborate-on-your-bot-with-subject-matter-experts\/","title":{"rendered":"Share and collaborate on your bot with subject matter experts"},"content":{"rendered":"\n<p>It is amazing to build a bot, and it&#8217;s even more amazing to build a bot together with your teammates!<\/p>\n\n\n\n<p>Power Virtual Agents now allows you to share your bot with your teammates,&nbsp;allowing multiple contributors to edit and manage your bot.&nbsp; Subject matter experts in a team can collaborate together on a bot.&nbsp; For example, a customer support bot can now have different subject matter experts working on refund related topics vs. topics related to membership.<\/p>\n\n\n\n<p>What this short video for an overview and read on for details about sharing and collaborating on a bot.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How to share and collaborate on your Power Virtual Agents bots\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube-nocookie.com\/embed\/hE8zZIS1Mg0?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"share-a-bot\">Share a bot<\/h2>\n\n\n\n<p>To share a bot, select the <strong>Share<\/strong> button at the top of the bot\u2019s <strong>Home<\/strong> page.<\/p>\n\n\n<figure class=\"wp-block-image has-custom-border\"><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2020\/07\/sharing-home.webp\" alt=\"Share screenshot\" class=\"wp-image-1241 webp-format\" style=\"border-radius:0px\" data-orig-src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2020\/07\/sharing-home.webp\"><\/figure>\n\n\n\n<p>Specify the name or email address of the users that you would like to share the bot with.<\/p>\n\n\n<figure class=\"wp-block-image has-custom-border\"><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2020\/07\/sharing-input-invitee.webp\" alt=\"Share your bot screenshot\" class=\"wp-image-1238 webp-format\" style=\"border-radius:0px\" data-orig-src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2020\/07\/sharing-input-invitee.webp\"><\/figure>\n\n\n\n<p>Review and set the users&#8217; permissions, and then select <strong>Share<\/strong> to share the bot with new users. Everyone you share the bot with can view, edit, configure, share and publish the bot, but they cannot delete it.<\/p>\n\n\n<figure class=\"wp-block-image has-custom-border\"><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2020\/07\/sharing-view-permission.webp\" alt=\"Share your bot users screenshot\" class=\"wp-image-1240 webp-format\" style=\"border-radius:0px\" data-orig-src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2020\/07\/sharing-view-permission.webp\"><\/figure>\n\n\n\n<p>You can send an email invitation to new users by checking the check box <strong>Send an email invitation to new users<\/strong>.<\/p>\n\n\n\n<p>Click <strong>Share<\/strong> and the bot is now shared with the selected users. They will receive an invitation email with a link to the bot and can log into Power Virtual Agents to access it.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"collaborate-on-a-bot\">Collaborate on a bot<\/h2>\n\n\n\n<p>When multiple users are logged into the bot, the topic list page shows new information to support a multi-user experience. You can see who last modified the bot and when. You can also see who is currently editing the bot &#8211; making for a truly collaborative experience on authoring bot content.<\/p>\n\n\n\n<p>When multiple users are working in the same topic, the bot warns against any accidental overrides.<\/p>\n\n\n<figure class=\"wp-block-image has-custom-border\"><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2020\/07\/sharing-multi-authors.webp\" alt=\"Topics screenshot\" class=\"wp-image-1239 webp-format\" style=\"border-radius:0px\" data-orig-src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2020\/07\/sharing-multi-authors.webp\"><\/figure>\n\n\n\n<p>You can find more information on <a href=\"https:\/\/docs.microsoft.com\/en-us\/power-virtual-agents\/admin-share-bots\">sharing a bot<\/a>, <a href=\"https:\/\/docs.microsoft.com\/en-us\/power-virtual-agents\/admin-share-bots#assign-environment-security-roles\">assigning environment security roles<\/a>, <a href=\"https:\/\/docs.microsoft.com\/en-us\/power-virtual-agents\/admin-share-bots#collaborate-on-bots\">collaborating on a bot<\/a>, and how to <a href=\"https:\/\/docs.microsoft.com\/en-us\/power-virtual-agents\/admin-share-bots#stop-sharing-a-bot\">stop sharing a bot<\/a> in our documentation.<\/p>\n\n\n\n<p>Visit us in our <a href=\"https:\/\/aka.ms\/pva_forum\">community forum<\/a> to share your questions and start a discussion on bot sharing.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Let your teammates collaborate on a bot together! Read more about sharing your bot with others .<\/p>\n","protected":false},"author":51,"featured_media":5004,"template":"","cs-content-type":[937,935,934,933],"cs-topic":[940,942],"coauthors":[694],"class_list":["post-1159","copilot","type-copilot","status-publish","has-post-thumbnail","hentry","cs-content-type-feature-releases","cs-content-type-monthly-updates","cs-content-type-news","cs-content-type-tips-and-guides","cs-topic-agentic-ai","cs-topic-product-integrations"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Share and collaborate on your bot with subject matter experts | Microsoft Copilot Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/copilot-studio\/share-and-collaborate-on-your-bot-with-subject-matter-experts\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Share and collaborate on your bot with subject matter experts | Microsoft Copilot Blog\" \/>\n<meta property=\"og:description\" content=\"Let your teammates collaborate on a bot together! 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