{"id":1640,"date":"2021-05-25T10:13:15","date_gmt":"2021-05-25T17:13:15","guid":{"rendered":"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/copilot-studio\/partner-with-admin-to-roll-out-bot-in-microsoft-teams\/"},"modified":"2025-08-08T10:22:17","modified_gmt":"2025-08-08T17:22:17","slug":"partner-with-admin-to-roll-out-bot-in-microsoft-teams","status":"publish","type":"copilot","link":"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/copilot-studio\/partner-with-admin-to-roll-out-bot-in-microsoft-teams\/","title":{"rendered":"Partner with admin to roll out bot in Microsoft Teams"},"content":{"rendered":"\n<p>Since we launched Power Virtual Agents integration with Microsoft Teams, we have seen lots of excitement from customers on how easy it is to create, test and publish a bot to users all inside of Microsoft Teams.<\/p>\n\n\n\n<p>One of the most commonly asked best practice question is how to publish bot for users in Microsoft Teams.&nbsp; Power Virtual Agents allows bot author to easily share the bot with their teammates directly in Microsoft Teams app store Built by your colleague section (learn more <a href=\"https:\/\/docs.microsoft.com\/power-virtual-agents\/teams\/publication-add-bot-to-microsoft-teams-teams#share-the-bot-with-your-team\">here<\/a>) or partner with their Microsoft Teams admin to roll out the bot to broader audience.<\/p>\n\n\n\n<p>Depending on the bot&#8217;s business scenario, partnering with your Microsoft Teams admin could be the best way to roll out your bot.&nbsp; Many customers are delighted to learn how seamless it is to submit their Power Virtual Agents bot for Microsoft Teams admin approval.&nbsp; We are sharing the learnings and best practice guidance here so you can easily partner with your admin on this journey.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"admin-partnership-scenarios\">Admin partnership scenarios<\/h2>\n\n\n\n<p>Partnering with your admin on bot roll out is a great option if your scenarios matches one or more of below:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>You want to distribute the bot broadly across the organization and different teams.\n<ul class=\"wp-block-list\">\n<li>The bot is intended for company wide or majority of the users in the organization.\u00a0 This is a common trend for HR, IT, Facility or other bots that are managed by a department with the intention to reach broad audience.<\/li>\n\n\n\n<li>The bot is intended to be used by a group of users across different teams that have specific roles in the organization.\u00a0 For example, a Front line worker assistant to look up product information during service appointments.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Pre-pin the bot for users who need to find the bot easily and consistently use it as part of a routine workflow.\u00a0 For example, pre-pin HR bot for all employees or only pre-pin Front line worker assistant for the front line workers.<\/li>\n\n\n\n<li>Your organization requires all bot roll out to go through the admin managed process.<\/li>\n<\/ol>\n\n\n\n<p>Power Virtual Agents makes it super easy for bot author to partner with admin to roll out bots quickly and confidently.&nbsp; We will show you how easy it is in the next 3 steps!<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-1-submit-your-bot-for-admin-approval\">Step 1 &#8211; Submit your bot for admin approval<\/h3>\n\n\n\n<p>Once you are satisfied with your bot&#8217;s quality, it is time to work with your admin on the approval process.&nbsp; Go to the bot&#8217;s publish page to publish it.&nbsp; Once the bot is published, select Share the bot and choose to Submit for admin approval.&nbsp;&nbsp;Make sure you provide a good bot icon, description and other relevant information so your admin knows what the bot is about and its value to end user.<\/p>\n\n\n<figure class=\"wp-block-image aligncenter has-custom-border wp-image-1643 size-large\"><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2021\/05\/Submit-for-admin-approval-1024x575.webp\" alt=\"Figure 1 - Submit for admin approval in Power Virtual Agents\" class=\"wp-image-1643 webp-format\" style=\"border-radius:0px\" data-orig-src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2021\/05\/Submit-for-admin-approval.webp\"><figcaption class=\"wp-element-caption\"><em>Figure 1 &#8211; Submit for admin approval in Power Virtual Agents<\/em><\/figcaption><\/figure>\n\n\n\n<p>Once you have completed the submission, you will now see the bot is pending approval from the admin.&nbsp; The bot is now available in Microsoft Teams admin center for admin&#8217;s review.&nbsp; You can refresh to check on the latest status.<\/p>\n\n\n<figure class=\"wp-block-image aligncenter has-custom-border wp-image-1650 size-large\"><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2021\/05\/Waiting-for-approval_blocked-1024x576.webp\" alt=\"Figure 2 - Waiting for admin approval\" class=\"wp-image-1650 webp-format\" style=\"border-radius:0px\" data-orig-src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2021\/05\/Waiting-for-approval_blocked.webp\"><figcaption class=\"wp-element-caption\"><em>Figure 2 &#8211; Waiting for admin approval<\/em><\/figcaption><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-2-admin-approving-the-submission\">Step 2 &#8211; Admin approving the submission<\/h3>\n\n\n\n<p>Microsoft Teams admin will see your submission in Microsoft Teams admin center&#8217;s Manage app under the Teams apps section.&nbsp; After reviewing the information you provided, the admin can approve and publish the app.<\/p>\n\n\n<figure class=\"wp-block-image aligncenter has-custom-border wp-image-1651 size-large\"><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2021\/05\/Approve-bot_blocked-1024x575.webp\" alt=\"Figure 3 - Admin approve bot in Microsoft Teams Admin Center\" class=\"wp-image-1651 webp-format\" style=\"border-radius:0px\" data-orig-src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2021\/05\/Approve-bot_blocked.webp\"><figcaption class=\"wp-element-caption\"><em>Figure 3 &#8211; Admin approve bot in Microsoft Teams Admin Center<\/em><\/figcaption><\/figure>\n\n\n\n<p>This will result in the app becoming visible in Microsoft Teams app store Built by your org section.&nbsp; It is also searchable via app store&#8217;s search bar.<\/p>\n\n\n<figure class=\"wp-block-image aligncenter has-custom-border wp-image-1653 size-large\"><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2021\/05\/App-store_highlighted-1024x576.webp\" alt=\"Figure 4 - Bot is available in Microsoft Teams app store\" class=\"wp-image-1653 webp-format\" style=\"border-radius:0px\" data-orig-src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2021\/05\/App-store_highlighted.webp\"><figcaption class=\"wp-element-caption\"><em>Figure 4 &#8211; Bot is available in Microsoft Teams app store<\/em><\/figcaption><\/figure>\n\n\n\n<p>Depending on the business scenario, the bot could be made only available to a selected set of users in the organization.&nbsp; Admin can configure who the bot audience will be via the Permission policies in Microsoft Teams admin center.&nbsp; You can learn more on how to create custom policies for app permissions <a href=\"https:\/\/docs.microsoft.com\/microsoftteams\/teams-app-permission-policies\">here<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"step-3-partner-with-admin-to-pre-pin-the-bot-for-users\">Step 3 &#8211; Partner with admin to pre-pin the bot for users<\/h3>\n\n\n\n<p>Having the bot in app store is a good first step!&nbsp; Many customers partner with admins to pre-pin the bot in app bar for users and&nbsp;<em>push&nbsp;<\/em>the bot to them so they don&#8217;t need to find and install the bot for themselves.&nbsp; This is a great way to ensure your audience knows the bot is available to them.&nbsp; With the bot pre-pinned on app bar, users will always have the bot at their fingertips.<\/p>\n\n\n<figure class=\"wp-block-image aligncenter has-custom-border wp-image-1655 size-large\"><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2021\/05\/Pre-pin-1024x575.webp\" alt=\"Figure 5 - Pre-pin bot in Microsoft Teams app bar\" class=\"wp-image-1655 webp-format\" style=\"border-radius:0px\" data-orig-src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2021\/05\/Pre-pin.webp\"><figcaption class=\"wp-element-caption\"><em>Figure 5 &#8211; Pre-pin bot in Microsoft Teams app bar<\/em><\/figcaption><\/figure>\n\n\n\n<p>Admin can pre-pin the bot with <a href=\"https:\/\/docs.microsoft.com\/microsoftteams\/teams-app-setup-policies\">Setup policies<\/a> under Teams apps section in Microsoft Teams admin center by selecting the bot in the pre-pinned list.&nbsp; It can be pre-pinned for everyone via the Global policy or for a group of users via custom policies.<\/p>\n\n\n<figure class=\"wp-block-image aligncenter has-custom-border wp-image-1656 size-large\"><img decoding=\"async\" src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2021\/05\/Admin-prepin-1024x575.webp\" alt=\"Figure 6 - App setup policy to pre-pin bot for users\" class=\"wp-image-1656 webp-format\" style=\"border-radius:0px\" data-orig-src=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/wp-content\/uploads\/2021\/05\/Admin-prepin.webp\"><figcaption class=\"wp-element-caption\"><em>Figure 6 &#8211; App setup policy to pre-pin bot for users<\/em><\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"other-best-practices\">Other best practices<\/h2>\n\n\n\n<p>In this blog, we showed how easy it is to submit the bot as a bot author and partner with your admin to approve it.&nbsp; You can learn more with the detail step by step guide in our documentation <a href=\"https:\/\/docs.microsoft.com\/power-virtual-agents\/teams\/publication-add-bot-to-microsoft-teams-teams#share-the-bot-with-your-organization\">here<\/a>.<\/p>\n\n\n\n<p>In addition, we are sharing the best practices from our customer&#8217;s success:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Partner with your admin early on in the bot building journey to review the bot content and best strategy for adoption in your organization.<\/li>\n\n\n\n<li>Each organization may have different approval process.\u00a0 Work with your admin to see if the Microsoft Teams admin center approval process in this blog applies to your organization or not.<\/li>\n\n\n\n<li>If your organization have not adopted the approval process here, you can always download the app manifest file via instruction <a href=\"https:\/\/docs.microsoft.com\/power-virtual-agents\/teams\/publication-add-bot-to-microsoft-teams-teams#download-the-bots-teams-app-manifest-advanced\">here<\/a> for the bot to go through the custom approval process for your organization.<\/li>\n<\/ol>\n\n\n\n<p>We hope you find this blog helpful and we are excited to learn more on all the great innovations and success you have with Power Virtual Agents in Teams.&nbsp; Happy bot building!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Power Virtual Agents makes it super easy for bot authors to partner with their admin on bot roll out.<\/p>\n","protected":false},"author":51,"featured_media":5029,"template":"","cs-content-type":[935,934,933],"cs-topic":[939,940],"coauthors":[694],"class_list":["post-1640","copilot","type-copilot","status-publish","has-post-thumbnail","hentry","cs-content-type-monthly-updates","cs-content-type-news","cs-content-type-tips-and-guides","cs-topic-agent-governance","cs-topic-agentic-ai"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Partner with admin to roll out bot in Microsoft Teams | Microsoft Copilot Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-copilot\/blog\/copilot-studio\/partner-with-admin-to-roll-out-bot-in-microsoft-teams\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" 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