{"id":110974,"date":"2018-08-14T11:52:31","date_gmt":"2018-08-14T18:52:31","guid":{"rendered":"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/power-automate\/introducing-microsoft-flow-integration-in-excel\/"},"modified":"2025-06-11T08:07:31","modified_gmt":"2025-06-11T15:07:31","slug":"introducing-microsoft-flow-integration-in-excel","status":"publish","type":"post","link":"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/power-automate\/introducing-microsoft-flow-integration-in-excel\/","title":{"rendered":"Introducing Microsoft Flow integration in Excel"},"content":{"rendered":"<p style=\"margin: 0in 0in 8pt;\">We\u2019re pleased to announce that Microsoft Flow is now integrated into Excel. With this integration that uses the For a selected row trigger and the Flow launch panel, you can create and trigger on-demand flows for selected rows in any Excel table on spreadsheets hosted in SharePoint or OneDrive for Business. The Microsoft Flow for Excel add-in enables you to connect your data to a wide range of services such as SharePoint, Outlook 365, Dynamics 365, Teams, Visual Studio Online, Twitter, Approvals, etc. In this post, we\u2019ll walk you through this new capability with a hands-on example.<\/p>\n<h1>Install the Flow Add-in<\/h1>\n<p>To get started, in Excel, go to the Insert tab in the ribbon and select Store. Then, in the dialog, search for Microsoft Flow. Then, click <strong>Add<\/strong>.<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic1_A-1.png\"\/><\/p>\n<h1>\nScenario<\/h1>\n<p>Let\u2019s imagine that you work for Cronus Energy, a multi-national energy production company, which generates energy through wind turbines and hydroelectric power plants. Cronus is on the lookout for better ways to streamline and standardize internal processes to make things easier for their employees. They\u2019ve identified a key process they want to modernize:<\/p>\n<p>Transfer market data entered by Commercial Analysts (minimum energy to generate, maximum energy, and target energy based on revenue goals) to SharePoint so that the Operations team can decide which turbines to use for the week. After moving the data to SharePoint, they also want to send an alert to the team on Microsoft Teams and facilitate a discussion if needed. The Operations team uses a SharePoint list called <strong>Turbine Energy Distributions <\/strong>with the columns shown below.\u00a0<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic1.5.png\"\/><br \/>\n\u00a0<br \/>\nTheir development team is already short on resources, so they want to be able to stand up the solution quickly while avoiding as much custom development as possible. Let\u2019s see how Flow can help.<\/p>\n<h1>\nCreate a flow<\/h1>\n<p>The Commercial Analysts at Cronus Energy enter market data in a spreadsheet hosted in SharePoint. To follow along, download this <a href=\"https:\/\/aka.ms\/CronusEnergyTargets\">spreadsheet <\/a>and upload it to SharePoint or OneDrive for Business.<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic2-104.png\"\/><br \/>\n\u00a0<br \/>\nTo get started, click the Flow menu from under the <strong>Data <\/strong>tab in the ribbon.\u00a0<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic3-102.png\"\/><br \/>\n\u00a0<br \/>\nThis will open the Flow launch panel in Excel where you will be prompted to Sign in and consent to the permissions requested by the add-in. Click <strong>Accept<\/strong>.<\/p>\n<p><img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic4-105.png\"\/><\/p>\n<p>\u00a0Once you\u2019ve signed in, you can explore several templates to quickly connect to a wide variety of services with minimal set up. Scroll down the screen and choose <strong>Create an item in SharePoint for a selected row<\/strong>.<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic5-104.png\"\/>\u00a0<br \/>\nSelecting the template will prompt you for your credentials and provide additional details about the template. Click <strong>Continue<\/strong>.<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic6-104.png\"\/><br \/>\n\u00a0<br \/>\nIn the trigger (For a selected row), click the drop-down next to the <strong>Table <\/strong>field and select your table, e.g. Table1. The trigger may be collapsed; if so, click on <strong>Edit <\/strong>and confirm that the Table field is set to Table1.<br \/>\nThe For a selected row trigger is similar to other manual triggers like the Flow button for mobile or SharePoint\u2019s For a selected item &#8211; users can be prompted for inputs when they run the flow (Text, Yes\/No, File, Email, or Number) and all flows run with the credentials of the invoker. For this flow, add a Text input called <strong>Message <\/strong>with the hint text of \u201cEnter a message for the team.\u201d<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic7.5.png\"\/><br \/>\n\u00a0<br \/>\nIn the SharePoint-Create item action, enter the Site Address and List Name for Cronus Energy\u2019s Turbine Energy Distributions List.<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic9-103.png\"\/><br \/>\n\u00a0<br \/>\nClick the <strong>Week <\/strong>field and select <strong>Week <\/strong>from the Dynamic content pane.<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic9_A.png\"\/>\u00a0<br \/>\nThe parameters in the Dynamic content pane consist of your table\u2019s columns &#8211; Week, Min Energy (mWh), Target Energy (mWh), Max Energy (mWh), Price ($\/mWh), Revenue, and Profit, information about the person invoking the flow \u2013 Timestamp, User email, User id, and User name, and lastly any \u201cmanual\u201d Outputs you add to the trigger\u00a0like Message.\u00a0<br \/>\nRepeat this for the <strong>Energy Target, Min Energy, <\/strong>and <strong>Max Energy<\/strong>.<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic10-103.png\"\/><br \/>\n\u00a0<br \/>\nNow, add a <strong>Microsoft Teams &#8211; Post message<\/strong> action. Choose a Team and Channel to post your message to. In the Message field, enter a link to the newly created item along with the Message populated by the flow invoker.<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic11-103.png\"\/><br \/>\n\u00a0<br \/>\nSave the flow by clicking the <strong>Save <\/strong>button.<\/p>\n<h1>\nRun flow<\/h1>\n<p>Select a row in the table and then click <strong>Run flow <\/strong>in the Flow launch panel.<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic12-103.png\"\/><br \/>\nThe first time you run this flow, you\u2019ll be asked to confirm your credentials. You can also learn more about what this flow does. Click <strong>Continue<\/strong>.<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic13_A.png\"\/><br \/>\n\u00a0<br \/>\nNow enter a message to send to your team, requesting feedback. Click <strong>Run flow<\/strong>.\u00a0<\/p>\n<p><img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic14_A.png\"\/><br \/>\nVoila! An item is created in SharePoint with details from the row you selected in Excel and a message is posted on your behalf including your note asking for feedback and a link to the item.<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic16-102.png\"\/><br \/>\n\u00a0<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic15-102.png\"\/><br \/>\n\u00a0<\/p>\n<h1>Share a flow with run-only permissions<\/h1>\n<p>Now that you\u2019ve created the flow, you can share it with colleagues either by adding them as an owner of the flow or as a run-only user. The latter allows you to maintain ownership of the flow, while enabling your colleagues to run it. In Flow, head over to My Flows and choose the <strong>Create an item in SharePoint for a selected row <\/strong>flow. Note \u2013 To run the flow, they must have access to the spreadsheet.<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic17-102.png\"\/>\u00a0<\/p>\n<p>Under<strong> Manage Run-Only Users<\/strong>, click<strong> Add another person<\/strong>.<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic18_A.png\" style=\"width: 670px; height: 465px;\"\/>\u00a0<br \/>\nHere you can enter individuals, AD security groups, O365 groups, or even anyone that has access to the SharePoint list.\u00a0 For each connector used in the flow, you can decide whether the invoker should bring their own credentials (\u201cProvided by run-only user\u201d) or use your credentials (\u201cUse this connection\u201d). Click <strong>Save <\/strong>to add the user as a run-only user.<br \/>\n<img decoding=\"async\" alt=\"\" src=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/wp-content\/uploads\/2024\/06\/pic19-100.png\"\/><\/p>\n<p>We hope you enjoy this new update. If you have ideas for templates or other feedback, please leave us comments below or <a href=\"https:\/\/powerusers.microsoft.com\/t5\/Microsoft-Flow-Community\/ct-p\/FlowCommunity\">post on our Community forums<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Flow is now integrated into Microsoft Excel!  With this integration that uses the For a selected row trigger and the Flow launch panel, you can create and trigger on-demand flows for selected rows in any Excel table on spreadsheets hosted in SharePoint or OneDrive for Business. The Microsoft Flow for Excel add-in enables you to connect your data to a wide range of services such as SharePoint, Outlook 365, Dynamics 365, Teams, Visual Studio Online, Twitter, Approvals, etc. In this post, we\u2019ll walk you through this new capability with a hands-on example.<\/p>\n","protected":false},"author":350,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"ms_queue_id":[],"ep_exclude_from_search":false,"_classifai_error":"","_classifai_text_to_speech_error":"","_alt_title":"","ms-ems-related-posts":[],"footnotes":""},"audience":[3378],"content-type":[3424,3423],"job-role":[],"product":[3474],"property":[],"topic":[3421,3435],"coauthors":[2911],"class_list":["post-110974","post","type-post","status-publish","format-standard","hentry","audience-it-professional","content-type-news","content-type-tips-and-guides","product-power-automate","topic-application-modernization","topic-operations"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Introducing Microsoft Flow integration in Excel - Microsoft Power Platform Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.microsoft.com\/en-us\/power-platform\/blog\/2018\/08\/14\/introducing-microsoft-flow-integration-in-excel\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Introducing Microsoft Flow integration in Excel - Microsoft Power Platform Blog\" \/>\n<meta property=\"og:description\" content=\"Flow is now integrated into Microsoft Excel! With this integration that uses the For a selected row trigger and the Flow launch panel, you can create and trigger on-demand flows for selected rows in any Excel table on spreadsheets hosted in SharePoint or OneDrive for Business. 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