{"id":13186,"date":"2025-08-28T09:10:00","date_gmt":"2025-08-28T16:10:00","guid":{"rendered":"https:\/\/www.microsoft.com\/insidetrack\/blog\/?p=13186"},"modified":"2026-06-10T17:04:03","modified_gmt":"2026-06-11T00:04:03","slug":"how-were-recapping-our-meetings-with-ai-and-microsoft-teams-premium-at-microsoft","status":"publish","type":"post","link":"https:\/\/www.microsoft.com\/insidetrack\/blog\/how-were-recapping-our-meetings-with-ai-and-microsoft-teams-premium-at-microsoft\/","title":{"rendered":"How we\u2019re recapping our meetings with AI and Microsoft Teams Premium at Microsoft"},"content":{"rendered":"\n

Traditionally, missing a meeting\u2014or even just a part of one\u2014could mean being left behind while the rest of the team pressed forward. Referring to prior meetings was tedious, requiring employees to sift through hours of recorded dialogue to find specific reference points.<\/p>\n\n\n\n

Microsoft Teams has changed that with its AI-powered Intelligent Recap feature in Microsoft Teams Premium. And with the addition of powerful new features like Audio Recap, Interpreter agent, and Facilitator, Microsoft Teams continues to innovate and provide different ways for users to catch up on and review their meetings, whether they were able to attend live or not.<\/p>\n\n\n\n

Employees across Microsoft are using these features to work asynchronously and be much more productive than ever before. They\u2019re also taking advantage of the latest developments in AI agents to push the envelope and do even more with Teams and Microsoft 365 Copilot.<\/p>\n\n\n\n

\u201cWe\u2019re really solving for people\u2019s time,\u201d says Sara Bush, a principal PM manager in Microsoft Digital, the company\u2019s IT organization. \u201cWe\u2019re simplifying and democratizing communication, so our employees can get the information in the best way for them. This is showing the power of AI and Copilot.\u201d<\/p>\n\n\n\n

Intelligent Recap: A game changer<\/strong><\/h2>\n\n\n\n

Microsoft Teams offers a meeting recap feature that generates a full meeting transcript. The technology behind Intelligent Recap in Teams Premium takes this feature even further.<\/p>\n\n\n\n

In addition to producing a full transcript, Intelligent Recap uses AI to generate a detailed summary of a Teams meeting, identifying key discussion points and potential action items. It also has special organizational properties, breaking the meeting into chapters and allowing users to view the meeting recording in color-coded segments that can be sorted by speaker or topic.<\/p>\n\n\n\n

\n
\n
\n

\u201cIntelligent Recap has been a game changer for our employees, in terms of being able to get the notes, catch up on what they missed, and work asynchronously. It\u2019s one of the most highly used features in Microsoft Teams.\u201d<\/p>\n<\/div>\n\n\n\n

\n
\"Jensen<\/figure>\n<\/div>\n<\/div>\nChanda Jensen, senior product manager, Microsoft Digital<\/cite><\/blockquote>\n\n\n\n

<\/p>\n\n\n\n

That information, along with details about events that happened within the meeting, such as when participants shared their screen or when your name was mentioned, is made available to all meeting participants in your organization within a few minutes of the meeting’s conclusion. The recap can also be shared directly with anyone via email using the \u201cShare to Outlook\u201d functionality, which is helpful for external attendees.<\/p>\n\n\n\n

\u201cIntelligent Recap has been a game changer for our employees, in terms of being able to get the notes, catch up on what they missed, and w ork asynchronously,\u201d says Chanda Jensen, a senior product manager in Microsoft Digital. \u201cIt\u2019s one of the most highly used features in Microsoft Teams.\u201d<\/p>\n\n\n\n

Intelligent Recap is now also available for webinars, town halls, and calls for users that have the Teams Premium license, Jensen says. This gives these users more options for catching up on important information when they are not able to attend in real time.<\/p>\n\n\n\n

Intelligent Recaps a hit with employees<\/h2>\n\n\n\n

The response to Intelligent Recaps has been enthusiastic here at Microsoft.<\/p>\n\n\n\n

\u201cThis is one of the most impactful features I have seen introduced with hybrid work,” says Tyler Russell, a senior engineering architect on the Azure Databases SQL Customer Success Engineering team. “The Intelligent Recap functionality improves my productivity significantly, and I have started recording more meetings because of it.\u201d<\/p>\n\n\n\n

For those involved in long meetings or who have significant meeting conflicts, Intelligent Recap is proving especially useful.<\/p>\n\n\n\n

“I was recently involved in a half-day, extensive leadership meeting,” says Mike Friday, a general manager for the Customer Experience team at Microsoft. “Having the Intelligent Recap feature enabled me to quickly catch up with my team through AI-generated notes.\u201d<\/p>\n\n\n\n

Overcoming language barriers with Interpreter agent and multilingual recaps<\/h2>\n\n\n\n

What if you are invited to attend a Teams meeting or event that is being presented in a different language? At Microsoft, our employees are now taking advantage of AI-derived features like the Interpreter agent<\/a> to make meetings more inclusive.<\/p>\n\n\n\n

Interpreter allows participants to speak and hear the meeting in their preferred language with the help of an AI-based interpreter. Using real-time speech-to-speech (STS) translation developed with Microsoft Azure AI services, the Interpreter agent enables Teams users to overcome language hurdles and be more comfortable participating in meetings that aren\u2019t offered in their first language.<\/p>\n\n\n\n

\u201cThe Interpreter agent is going to shape the way we communicate at Microsoft,\u201d Jensen says. \u201cIt\u2019s connecting colleagues, partners, and customers worldwide, so that everyone is able to speak in their preferred language. It\u2019s a critical part of how we communicate as a global organization.\u201d<\/p>\n\n\n\n

Jensen adds that Intelligent Recaps are also now multilingual<\/a>, making it a more versatile feature.<\/p>\n\n\n\n

\u201cLet\u2019s say the meeting is in English, but you set the Interpreter to Spanish,\u201d Jensen says. \u201cNot only will Interpreter translate for you during the meeting, but because you\u2019ve set your preferred language to Spanish, the Intelligent Recap will also be entirely in Spanish. It\u2019s amazing.\u201d<\/p>\n\n\n\n

{Read more about how we\u2019re using the Interpreter feature in Microsoft Teams.}<\/em><\/a><\/em><\/p>\n\n\n\n

Catching up on the go with Audio Recaps<\/h2>\n\n\n\n

With our busy workdays and lives, we don\u2019t always have time to sit and read documents and meeting summaries. When it comes to your meeting\u2019s recap, Microsoft Teams can now generate an Audio Recap that provides a podcast-style summary that you can listen to wherever you go.<\/p>\n\n\n\n

\u201cAudio Recaps allow you to be mobile\u2014you can take it with you,\u201d says Lesley Montgomery, a principal product manager in Microsoft Digital. \u201cIt gives you flexibility to consume the recap information in the way you\u2019d like. And if you\u2019re traveling, you don\u2019t have to worry about someone reading over your shoulder.\u201d<\/p>\n\n\n\n

The feature uses AI to generate a podcast-style presentation, making the recap more engaging. It can also combine multiple meetings in one recap, making it easier to catch up or review a day or even a week of meetings in one go.<\/p>\n\n\n\n

\n
\n
\n

\u201cI just did an Audio Recap of some of my meetings this week. It was so good that I took the transcript and easily made it into a PowerPoint deck, all using AI.\u201d<\/p>\n<\/div>\n\n\n\n

\n
\"Bush<\/figure>\n<\/div>\n<\/div>\nSara Bush, principal PM manager, Microsoft Digital<\/cite><\/blockquote>\n\n\n\n

\u201cYou can choose to recap a series of meetings or just one, and you can also indicate the style you like\u2014an executive summary, a casual tone, or newscast-style,\u201d Montgomery says. \u201cYou can also select one \u2018host\u2019 or multiple voices, to make it more engaging.\u201d<\/p>\n\n\n\n

Sara Bush explains how Audio Recaps can be \u201ctaken to the next level\u201d when combined with the power of AI tools like Copilot.<\/p>\n\n\n\n

\u201cI just did an Audio Recap of some of my meetings this week,\u201d she says. \u201cIt was so good that I took the transcript and easily made it into a PowerPoint deck, all using AI. That just shows you the brilliance of Audio Recap.\u201d<\/p>\n\n\n\n

Keeping your meetings on track with Facilitator<\/h2>\n\n\n\n

Gone are the days when you needed to appoint a notetaker for your meeting, or have someone keep an eye on the agenda and the time to make sure everything got covered. Our employees are now using Facilitator in Microsoft Teams Premium for those tasks, freeing them up to better focus on the actual meeting content.<\/p>\n\n\n\n

\u201cIt\u2019s one of those rare features that comes along and immediately increases our productivity,\u201d Jensen says. \u201cFacilitator takes notes for everyone, which allows me to sit back, listen, and be more engaged.”<\/p>\n\n\n\n

\n
\n
\n

“Another enhanced feature we\u2019re adding is the ability to do a \u2018quorum check\u2019 to remind you if any required attendees are not present, and ask if you want them to be nudged about it.”<\/p>\n<\/div>\n\n\n\n

\n
\"Montgomery<\/figure>\n<\/div>\n<\/div>\nLesley Montgomery, principal product manager, Microsoft Digital<\/em><\/cite><\/blockquote>\n\n\n\n

Once you invite Facilitator to your meeting, it can create an agenda (if needed), start a timer, and begin taking notes. <\/p>\n\n\n\n

Coming enhancements include noting people who are at-mentioned multiple times and even suggesting and\/or scheduling another meeting if not all the agenda items get covered.<\/p>\n\n\n\n

\u201cAnother enhanced feature we\u2019re adding is the ability to do a \u2018quorum check\u2019 to remind you if any required attendees are not present, and ask if you want them to be nudged about it,\u201d Montgomery says. \u201cFacilitator will also collect any questions that have not been answered and make sure they are noted for follow-up.\u201d<\/p>\n\n\n\n

{Learn more about how Facilitator keeps our meetings on track at Microsoft.}<\/em><\/a><\/em><\/p>\n\n\n\n

Putting it all together with AI agents<\/h2>\n\n\n\n

As we move into the \u201cagentic\u201d future at Microsoft<\/a>, our employees are discovering all kinds of ways that AI-driven tools can help them have a greater impact in their work. It\u2019s amazing to see how much these technologies are changing how we work.<\/p>\n\n\n\n

\u201cWe have Facilitator now in Teams, and there\u2019s also a Project Manager Agent in Planner that allows you to take meeting content and automatically generate a board in Microsoft Planner,\u201d Bush says. \u201cSo, it has a multiplier effect\u2014it\u2019s unbelievably powerful.\u201d<\/p>\n\n\n\n

Bush also describes the experience of moving seamlessly from Teams-generated content to Microsoft Outlook, with AI agents pitching in to help her inform her team in a fraction of the time it used to take.<\/p>\n\n\n\n

\u201cI needed to let my leadership team know about this agent that we’re building. My first thought was, \u2018I need to talk to two people on my team and ask for a high-level summary.\u2019 And then I realized I don\u2019t have to,\u201d Bush says. \u201cI went to Copilot, and it immediately came up with the summary at the level I was looking for. It said, \u2018Do you want me to turn this into an email?\u2019 It created the email in about three minutes; I reviewed it to personalize it and make sure it was correct and then, boom! I sent it off to my leadership team. It just blows me away.\u201d<\/p>\n\n\n\n

\n
\n
\"\"<\/figure>\n\n\n\n

Key takeaways<\/p>\n<\/div>\n\n\n\n

Here are some of the ways that we\u2019re using the latest features in Microsoft Teams Premium to empower our employees in their day-to-day work:<\/p>\n\n\n\n