Course 80534A:

Finance Essentials in Microsoft Dynamics NAV 2013

Length:2 Days
Published:December 13, 2012
Language(s):English
Audience(s):Information Workers,IT Professionals
Level:200
Technology:Microsoft Dynamics NAV 2013
Type:Course
Delivery Method:Instructor-led (classroom)
About this Course
This two-day course provides students with the tools to set up the financial management application area. The focus is on the key financial functions within the organization such as the Cash Management, the management of VAT, Journal development and transactions, the General Ledger, and Receivables and Payables Management.
Audience Profile
This course is intended for a partner that sells and implements the finance module to customers.  The typical partner has an ERP background and is strong in accounting principles.
At Course Completion
After completing this course, students will be able to:
  • Explain and set up the fields on the General Ledger Setup window.
  • Explain and set up Accounting Periods.
  • Explain how to use the Chart of Accounts.
  • Explain the elements of the G/L Account Card.
  • Explain the elements of the G/L Account Card ribbon.
  • Explain the elements of the Chart of Account ribbon.
  • Explain the general journal entry and posting system.
  • Create and post general journal entries.
  • Describe standard general journals.
  • Describe recurring general journals and include the fields and allocations.
  • Show how to use recurring journals with allocations and how to record accruals.
  • Explain how to reverse and correct journal entries.
  • Describe the Bank Account Card.
  • Explain the Payments FastTab on the customer card.
  • Explain the Payments FastTab on the vendor card.
  • Show how to enter and post payments received from customers, by using cash receipt journals.
  • Show how to enter and post payments to vendors by using the payment journal.
  • Explain the Suggest Vendor Payments batch job.
  • Explain how to print and post payables checks.
  • Explain and show how to financially void a check.
  • Explain how to void and reprint computer checks.
  • Explain how to apply entries to customer and vendor ledger entries.
  • Explain how to unapply entries to customer and vendor ledger entries.
  • Explain how to reverse customer ledger entries posted by using journals.
  • Review the Bank Account Reconciliation window and the options for populating the bank reconciliation lines.
  • Show how to process a bank reconciliation.
  • Set up Microsoft Dynamics NAV 2013 to use payment discounts.
  • Process transactions for various situations that benefit from payment discounts.
  • Set up Microsoft Dynamics NAV 2013 to use a payment discount tolerance.
  • Process transactions for various situations that benefit from using a payment discount tolerance.
  • Set up Microsoft Dynamics NAV 2013 to use a payment tolerance.
  • Process transactions for various situations that benefit from using a payment tolerance.
  • Review how a payment discount tolerance and a payment tolerance are reflected in the detailed customer and vendor ledger entries.
  • Explain why and when Reminders and Finance Charge Memos are used.
  • Set up Microsoft Dynamics NAV 2013 to use reminders.
  • Explain how to create and issue reminders.
  • Set up Microsoft Dynamics NAV 2013 to use finance charge memos.
  • Explain how to create and issue finance charge memos.
  • Explain the different VAT calculation types.
  • Show how to reverse a VAT charge.
  • Describe how to correct a posted VAT entry.
  • Show how to record Import VAT.
  • Explain the Prices Including VAT fields on sales and purchase documents.
  • Explain how to adjust calculated VAT amounts in sales and purchase documents and journals.
  • Describe unrealized VAT.
  • Explain, create, and print a VAT Statement.
  • Explain and run the Calc. and Post VAT Settlement batch job.
  • Explain the requirements for setting up prepayments.
  • Set up and assign prepayment General Ledger accounts.
  • Set up prepayment numbering for sales and purchases.
  • Set up default prepayment percentages on customers and vendors.
  • Set up default prepayment percentages for Customer-Item and Vendor-Item combinations.
  • Set up prepayment posting verification for sales and purchases.
  • Explain the prepayment processing flows for sales and purchase orders.
  • Describe the prepayment-specific fields on sales and purchase orders.
  • Create sales and purchase orders with prepayment percentages and amounts.
  • Create prepayment invoices that are from sales and purchase orders.
  • Explain the processes available to correct posted prepayment invoices.
  • Close the accounting periods for the fiscal year.
  • Explain and run the Close Income Statement batch job process.
  • Complete the closing process by posting the general journal.

Course OutlineModule 1: Finance Management SetupThis module explains the setup of the General Ledger and of the Accounting Periods.Lessons
  • General Ledger Setup
  • Accounting Periods
Lab : Accounting Periods
  • Create a Fiscal Year
  • Change the Starting Date
After completing this module, students will be able to:
  • Explain and set up the fields on the General Ledger Setup window.
  • Explain and set up Accounting Periods
Module 2: Chart of Accounts
This module explains the importance and central nature of the general ledger and the chart of accounts in the operations of a business and how they function in Microsoft Dynamics NAV in particular.
Lessons
  • Chart of Accounts Overview
  • G/L Account Card
  • G/L Account Card Ribbon
Lab : Create a Revenue AccountLab : Assign a Dimension to Multiple Accounts
After completing this module, students will be able to:
  • Explain how to use the Chart of Accounts.
  • Explain the elements of the G/L Account Card.
  • Explain the elements of the G/L Account Card ribbon.
  • Explain the elements of the Chart of Account ribbon.
Module 3: General Journals
This module explains the general journal entry and posting system.
 
Lessons
  • Creating and Posting Journal Entries
  • Standard Journals
  • Recurring Journals
  • Processing Recurring Journals
Lab : Create a Journal EntryLab : Create and Post a Recurring Journal
After completing this module, students will be able to:
  • Explain the general journal entry and posting system.
  • Create and post general journal entries.
  • Describe standard general journals.
  • Describe recurring general journals and include the fields and allocations.
  • Show how to use recurring journals with allocations and how to record accruals.
  • Explain how to reverse and correct journal entries.
Module 4: Cash Management – Receivables and PayablesThis module explains the cash management of receivables and payables.Lessons
  • Bank Account Overview
  • Customer Overview
  • Vendor Overview
  • Cash Receipt Journal and Payment Journal Overview
  • Suggest Vendor Payments
  • Print and Post Payables Checks
  • Voiding Checks
  • Applying Payments
  • Unapply Customer and Vendor Ledger Entries
  • Reversal of Posted Journals
Lab : Create a Bank AccountLab : Apply and Post Cash Receipts
  • Enter, Apply, and Post the Cash Receipt Journal
Lab : Enter and Post Manual Checks
  • Enter, Apply and Post the Payment Journal Using Manual Checks
Lab : Suggest Vendor Payments for a Single VendorLab : Financially Void a CheckLab : Void a CheckLab : Unapply Posted Ledger Entries
After completing this module, students will be able to:
  • Describe the Bank Account Card.
  • Explain the Payments FastTab on the customer card.
  • Explain the Payments FastTab on the vendor card.
  • Show how to enter and post payments received from customers, by using cash receipt journals.
  • Show how to enter and post payments to vendors by using the payment journal.
  • Explain the Suggest Vendor Payments batch job.
  • Explain how to print and post payables checks.
  • Explain and show how to financially void a check.
  • Explain how to void and reprint computer checks.
  • Explain how to apply entries to customer and vendor ledger entries.
  • Explain how to unapply entries to customer and vendor ledger entries.
  • Explain how to reverse customer ledger entries posted by using journals.
Module 5: Cash ManagementThis module focuses on bank reconciliations.Lessons
  • Bank Reconciliation
  • Complete a Bank Reconciliation
After completing this module, students will be able to:
  • Review the Bank Account Reconciliation window and the options for populating the bank reconciliation lines.
  • Show how to process a bank reconciliation.
Module 6: Receivables and Payables Management: Payment Discount and Payment ToleranceThis module focuses on both receivables and payablesLessons
  • Set Up Payment Discounts
  • Lesson 2 to 3: Process Payment Discounts
  • Lesson 4 to 8: Set Up and Process Payment Tolerances
  • Lesson 9: Review the Posted Payment Discount Tolerance and the  Payment Tolerance Entries
  • Lesson 10: Review Customer and Vendor Statistics
Lab : Post a Customer Payment with a DiscountLab : Apply Posted Partial Customer Payments with DiscountsLab : Set Up a Payment ToleranceLab : Process a Customer Payment ToleranceLab : Adjust the Vendor Payment Discount Amount
After completing this module, students will be able to:
  • Set up Microsoft Dynamics NAV 2013 to use payment discounts.
  • Process transactions for various situations that benefit from payment discounts.
  • Set up Microsoft Dynamics NAV 2013 to use a payment discount tolerance.
  • Process transactions for various situations that benefit from using a payment discount tolerance.
  • Set up Microsoft Dynamics NAV 2013 to use a payment tolerance.
  • Process transactions for various situations that benefit from using a payment tolerance.
  • Review how a payment discount tolerance and a payment tolerance are reflected in the detailed customer and vendor ledger entries.
Module 7: Receivables Management: Reminders and Finance Charge MemosThis module explains why, when, and how reminders and finance charge memos are used.Lessons
  • Set Up and Assign Reminder Terms
  • Set Up and Assign Number Series for Reminders and Issue Reminders
  • Create and Issue Reminders
  • Set Up and Assign Finance Charge Terms
  • Set Up and Assign Number Series for Finance Charge Terms
  • Create and Issue Finance Charge Memos
  • Calculate Interest on Reminders
Lab : Set Up and Assign a Reminder TermLab : Create and Issue RemindersLab : Set Up and Assign a Finance Charge TermLab : Create and Issue Finance Charge Memos
After completing this module, students will be able to:
  • Explain why and when Reminders and Finance Charge Memos are used.
  • Set up Microsoft Dynamics NAV 2013 to use reminders.
  • Explain how to create and issue reminders.
  • Set up Microsoft Dynamics NAV 2013 to use finance charge memos.
  • Explain how to create and issue finance charge memos.
Module 8: VAT
This module explains VAT.
Lessons
  • VAT Calculation Types
  • Display VAT Amounts in Sales and Purchase Documents
  • Manually Adjust VAT Amounts in Sales and Purchase Documents and Journals
  • Unrealized VAT
  • VAT Statements
  • VAT Settlement
Lab : Adjust a VAT Amount in a Sales DocumentLab : Adjust a VAT Amount in a Purchase Journal
After completing this module, students will be able to:
  • Explain the different VAT calculation types.
  • Show how to reverse a VAT charge.
  • Describe how to correct a posted VAT entry.
  • Show how to record Import VAT.
  • Explain the Prices Including VAT fields on sales and purchase documents.
  • Explain how to adjust calculated VAT amounts in sales and purchase documents and journals.
  • Describe unrealized VAT.
  • Explain, create, and print a VAT Statement.
  • Explain and run the Calc. and Post VAT Settlement batch job.
Module 9: PrepaymentsThis module explains the purpose and setup of prepayments.Lessons
  • Lessons 1 to 3: Setting Up Prepayments
  • Lesson 4: Set Up Prepayment Percentages for Customers and Vendors
  • Lesson 5: Set Up Prepayment Percentages for Customer-Item and Vendor-Item Combinations
  • Lesson 6: Set Up Prepayments Verification
  • Lesson 7: Prepayments Processing Flows
  • Lesson 8: Prepayment Sales and Purchase Orders Overview
  • Lesson 9: Process Prepayment Sales and Purchase Orders
  • Lesson 10: Prepayment Sales and Purchase Invoices
  • Lesson 11: Prepayment Purchase Order Process
Lab : Set Up Prepayments for SalesLab : Prepayment Sales Order Process with Payment Discount
  • Create the Prepayment Sales Order and Process and Review the Prepayment Sales Invoice
  • Adjust the Prepayment Sales Order and Process the Prepayment Sales Invoice
  • Process Customer Prepayment
  • Process and Review Final Invoice
Lab : Prepayment Sales Order Process with Unrealized VAT
  • Verify Unrealized VAT Setup
  • Create the Prepayment Sales Order and Process and Review the Prepayment Sales Invoice
  • Process and Review the Final Invoice
After completing this module, students will be able to:
  • Explain the requirements for setting up prepayments.
  • Set up and assign prepayment General Ledger accounts.
  • Set up prepayment numbering for sales and purchases.
  • Set up default prepayment percentages on customers and vendors.
  • Set up default prepayment percentages for Customer-Item and Vendor-Item combinations.
  • Set up prepayment posting verification for sales and purchases.
  • Explain the prepayment processing flows for sales and purchase orders.
  • Describe the prepayment-specific fields on sales and purchase orders.
  • Create sales and purchase orders with prepayment percentages and amounts.
  • Create prepayment invoices that are from sales and purchase orders.
  • Explain the processes available to correct posted prepayment invoices.
Module 10: Year End Closing ProceduresThis module explains the closing process.Lessons
  • Lessons 1 to 3: Closing a Fiscal Year
Lab : Post an Entry into a Closed Fiscal Year
After completing this module, students will be able to:
  • Close the accounting periods for the fiscal year.
  • Explain and run the Close Income Statement batch job process.
  • Complete the closing process by posting the general journal.
Before attending this course, students must have:
  • attended course 80439A: Introduction in Microsoft Dynamics NAV 2013.
  • attended course 80435A: Application Setup in Microsoft Dynamics NAV 2013.
  • basic knowledge of accounting principles and procedures.
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