This privacy statement applies to the Microsoft online services and related offerings that display or link to this notice (the "Online Services”). Microsoft’s marketing sites and other public websites associated with the Online Services are governed by the Microsoft.com privacy statement.
Many Online Services are intended for use by organizations. If you use an email address provided by an organization you are affiliated with, such as an employer or school, to access the Online Services, the owner of the domain associated with your email address may: (i) control and administer your Online Services account and (ii) access and process your data, including the contents of your communications and files. Your use of the Online Services may be subject to your organization’s policies, if any. If your organization is administering your use of the Online Services, please direct your privacy inquiries to your administrator. Microsoft is not responsible for the privacy or security practices of our customers, which may differ from those set forth in this privacy statement.
When you use social features of the Online Services, other users in your network may see some of your activity. To learn more about the social features and other functionality, please review documentation specific to the Online Service.
The Online Services enable you to purchase, subscribe to or use other products and online services from Microsoft or third parties with different privacy practices, and those other products and online services will be governed by their respective privacy statements and policies.
Customer Data will be used only to provide customer the Online Services including purposes compatible with providing those services. For example, we may use Customer Data to provide a personalized experience, improve service reliability, combat spam or other malware, or improve features and functionality of the Online Services. Microsoft will not use Customer Data or derive information from it for any advertising or similar commercial purposes. “Customer Data” means all data, including all text, sound, video, or image files, and software, that are provided to Microsoft by, or on behalf of, you or your end users through use of the Online Service. Customer Data is not Administrator Data, Payment Data, or Support Data.
For more information about the features and functionality that enable you to control Customer Data, please review documentation specific to the Online Service.
Administrator Data is information provided to Microsoft during sign-up, purchase, or administration of the Online Services. Administrator Data includes the name, address, phone number, and email address you provide, as well as aggregated usage information related to your account and administrative data, such as the controls you select, associated with your account. We use Administrator Data to provide the Online Services, complete transactions, service the account, and detect and prevent fraud.
We may use Administrator Data to contact you to provide information about your account, subscriptions, billing, and updates to the Online Services, including information about new features, security or other technical issues. We may also contact you regarding third-party inquiries we receive regarding use of the Online Services, as described in your agreement. You will not be able to unsubscribe from these non-promotional communications.
Subject to your contact preferences, we may also contact you regarding information and offers about other products and services, or share your contact information with Microsoft’s partners. You may manage your contact preferences or update your information in your account profile.
Administrator Data may also include contact information of your colleagues and friends if you agree to provide it to Microsoft for the limited purpose of sending them an invitation to use the Online Services; we may contact those individuals with communications that may include information about you, such as your name and profile photo.
Customers who make online purchases will be asked to provide information, which may include payment instrument number (e.g., credit card), name and billing address, the security code associated with the payment instrument, organizational tax ID, and other financial data (“Payment Data”). We use Payment Data to complete transactions, as well as to detect and prevent fraud. When you provide Payment Data while logged in, we will store that data to help you complete future transactions.
You may update or remove the payment instrument information associated with your Microsoft account by logging in at https://commerce.microsoft.com. You may remove the payment instrument information associated with other accounts by contacting customer support. After you close your account or remove a payment instrument, however, Microsoft may retain your payment instrument data for as long as reasonably necessary to complete transactions, to comply with Microsoft’s legal and reporting requirements, and to detect and prevent fraud.
Support Data is the information we collect when you contact or engage Microsoft for support. It includes information you submit in a support request or provide when you run an automated troubleshooter. It may also include information about hardware, software, and other details gathered related to the support incident, such as contact or authentication information, chat session personalization, information about the condition of the machine and the application when the fault occurred and during diagnostics, system and registry data about software installations and hardware configurations, and error-tracking files. In addition to using Support Data to resolve your support incident, we use Support Data to operate, improve and personalize the products and services we offer.
Support may be provided through phone, email, or online chat. With your permission, we may use Remote Access (“RA”) to temporarily navigate your machine or, for certain Online Services, you may add a support professional as an authorized user for a limited duration to view diagnostic data in order to resolve a support incident. Phone conversations, online chat sessions, or RA sessions with support professionals may be recorded and/or monitored.
Following a support incident, we may send you a survey about your experience and offerings. You must opt-out of support surveys separately from other communications provided by Microsoft by contacting Support or through the email footer. To review and edit your personal information collected through our support services, please contact us by using our web form.
Some business customers may purchase enhanced support offerings (e.g., Premier). These offerings are covered by separate terms and notices.
Some Online Services may require, or may be enhanced by, the installation of local software (e.g., agents, device management applications) on a device. This section of the Microsoft Online Services Privacy Statement governs your use of local software provided by Microsoft for use with the Online Services that does not have its own privacy statement.
Microsoft will not disclose Customer Data outside of Microsoft or its controlled subsidiaries and affiliates except (1) as you direct, (2) with permission from an end user, (3) as described here or in your agreement(s), or (4) as required by law.
Microsoft will not disclose Customer Data to law enforcement unless required by law. Should law enforcement contact Microsoft with a demand for Customer Data, Microsoft will attempt to redirect the law enforcement agency to request that data directly from you. If compelled to disclose Customer Data to law enforcement, then Microsoft will promptly notify you and provide you a copy of the demand unless legally prohibited from doing so.
Upon receipt of any other third party request for Customer Data (such as requests from customer’s end users), Microsoft will promptly notify you unless prohibited by law. If Microsoft is not required by law to disclose the Customer Data, Microsoft will reject the request. If the request is valid and Microsoft could be compelled to disclose the requested information, Microsoft will attempt to redirect the third party to request the Customer Data from you.
Except as customer directs, Microsoft will not provide any third party: (1) direct, indirect, blanket or unfettered access to Customer Data; (2) the platform encryption keys used to secure Customer Data or the ability to break such encryption; or (3) any kind of access to Customer Data if Microsoft is aware that such data is used for purposes other than those stated in the request.
In support of the above, Microsoft may provide your basic contact information to the third party.
We will not disclose Administrator Data, Payment Data or Support Data outside of Microsoft or its controlled subsidiaries and affiliates except (1) as you direct, (2) with permission from an end user, (3) as described here or in your agreement(s), or (4) as required by law. We may share Administrator Data or Payment Data with third parties for purposes of fraud prevention or to process payment transactions.
Microsoft is committed to helping protect the security of your information. We have implemented and will maintain appropriate technical and organizational measures intended to protect your information against accidental loss, destruction, or alteration; unauthorized disclosure or access; or unlawful destruction.
For more information about the security of the Online Services, please visit the Online Services Trust Center(s) or documentation.
Except as described below, Customer Data that Microsoft processes on your behalf may be transferred to, and stored and processed in, the United States or any other country in which Microsoft or its affiliates or subcontractors maintain facilities. You appoint Microsoft to perform any such transfer of Customer Data to any such country and to store and process Customer Data in order to provide the Online Services. Microsoft abides by the EU Safe Harbor and the Swiss Safe Harbor frameworks as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of data from the European Union, the European Economic Area, and Switzerland.
Some Online Services may provide additional commitments related to storing data in a specified geography. Please visit the Online Services Trust Center(s) or consult your agreement(s) for details.
Microsoft welcomes your comments. If you believe that Microsoft is not adhering to its privacy or security commitments, please contact us through Customer Support or our Privacy web form. Our mailing address is:
Microsoft Online Services PrivacyMicrosoft CorporationOne Microsoft WayRedmond, Washington 98052 USA
Microsoft Ireland Operations Limited is our data protection representative for the European Economic Area and Switzerland. The data protection officer of Microsoft Ireland Operations Limited can be reached at the following address:
Microsoft Ireland Operations, Ltd.Attn: Data ProtectionCarmenhall RoadSandyford, Dublin 18, Ireland
To find the Microsoft subsidiary in your country or region, see http://www.microsoft.com/worldwide/.
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