Top three types of device programs offered by universities
Students are given to laptops to use while they are enrolled at the school. The laptops must be returned upon graduation, transfer, or leaving the school. The laptop is not technically free to own, but is free to use.
Early Graduation Gifts
A school will allow a student to use the laptop while enrolled. If the student completes the program, then the school gives the ownership of the laptop to the student. If the student leaves the school, the laptop must be returned. The computer belongs to the school until the student graduates. This is an added incentive to graduate.
Some institutions set up payment plans by which the student gradually pays off the price of the laptop. This allows students to spread their spending throughout their college years. The payments may be tacked on as a school fee or as a separate bill. This option is more like a rent-to-own laptop program. By the time the student graduates, the laptop will belong to him or her.
NASFAA CoA rules for computers
The National Association of Student Financial Aid Administrators (NASFAA) provides the general rules surrounding the computer CoA allowance, opening up programmatic options.
- The personal computer allowance must be based on the reasonable costs for the documented rental or purchase of a personal computer.
- The computer does not have to be required by the student’s program of study.
- The computer may be purchased in the summer for use during the upcoming enrollment period(s).
- The school’s policies and procedures should include the conditions under which the allowance is permitted, the amount permitted, the documentation required, and how many times the school will allow for the rental or purchase of a computer over the course of a student's enrollment.
There are conditions under which a school can include the costs of books and supplies (including a computer) as part of tuition and fees and use Title IV funds to cover those costs without obtaining [student] authorization, if the institution;
- has an arrangement with a book publisher or other entity that enables it to make those books or supplies available to students at below competitive market rates;
- provides a way for a student to obtain those books and supplies by the seventh day of a payment period; and
- has a policy under which the student may opt out of the way the institution provides for the student to obtain books and supplies under this provision.
Another way institutions can use [Title IV] aid to pay for a computer on the student’s account without the student’s authorization is to include books and supplies (including a computer) in tuition and fees as long as the institutions;
- document on a current basis that the books or supplies, including digital or electronic course materials, are not available elsewhere or accessible by students enrolled in that program from sources other than those provided or authorized by the institution; or
- demonstrate there is a compelling health or safety reason.
If the school doesn’t use one of the two options above, [it] can’t apply [Title IV] aid to cover the computer balance on the student’s account. In such cases, the institution would need to refund any [Title IV] aid that was left after paying for authorized institutional charges to the student, who would in turn need to pay the institution back for the computer.
Get devices designed for learning for your university or institution
Offer an assortment of Windows 10 devices to your instructors and students with modern, reliable, and secure technology.
There’s a Windows device suited to every instructor and student addressing a variety of subjects, accessibility needs, computer power and teaching and learning styles. Intuitive, interactive Windows devices empower communication, collaboration, creativity, and critical thinking to prepare for future careers.
Get your device management and security in place
Managing your devices using these best practices heightens security and reduces administrative burden from your IT team and helpdesk.
Windows 10 on your devices is the most secure Windows, securing school data and student/educator PII. Advanced Threat Protection (ATP) with one of the largest threat intelligence networks is always looking for cyber threat. Security is paramount. We strive to protect student privacy. We do not collect data for ads and do not share data without your permission. Windows supports international and regional standards such as FERPA, GDPR, and HIPPA.
We help you deploy Microsoft Intune for Education on your educator and student devices, at no additional cost with your subscription.
It is a cloud-based, mobile device management (MDM) service for colleges and universities. It helps your educators and students stay productive on their devices and keeps school and student data secure.
With Intune for Education, your IT unit can do these tasks:
- Manage the desktop and mobile devices students use to access classroom data.
- Configure and assign the apps students use in the classroom.
- Control how students and teachers access and share classroom information.
- Apply school security requirements to devices and apps.
- Enroll and unenroll devices.
- Automate password reset.
What is Intune?
Windows Autopilot is a cloud-based provisioning technology that's used in schools to easily set up and pre-configure new devices, getting them ready for productive use during the school year.
What is AutoPilot?
Device-based conditional access
Intune and Azure Active Directory work together to make sure only managed and compliant devices can access email, Microsoft 365 services, Software as a service (SaaS) apps, and on-premises apps. Additionally, you can set a policy in Azure Active Directory to only enable domain-joined computers or mobile devices that are enrolled in Intune to access Microsoft 365 services.
What is device-based conditional access?
In-Home broadband connectivity for your students. In addition to partnering with large Internet Service Providers (ISPs) in your region, Microsoft can offer three bridges to address the broadband gap for your students.
We will help you select the right connectivity option based on the device you choose.
In-home connectivity options for students
Bridge 1: Rural Broadband Access
The Microsoft Airband Initiative partners with ISPs in rural communities across many US states. View the Airband project map to identify regions covered by each Airband ISP Partner.
Bridge 2: Public Wi-Fi Hot Spots
Microsoft and our Airband ISP partners are deploying hundreds of WiFi hotspots in public areas with ample parking, such as fairgrounds, so that community members can safely access the internet while practicing social distancing. These hotspots help support education and telemedicine applications in Airband communities. You can look for access hotspots in IN, IL, and OH as well as WA. More community lists will be added as they are available.
Bridge 3: eduroam Connectivity
eduroam global Wi-Fi roaming service is free-of-charge to users. With eduroam installed on a laptop, mobile phone or other device there’s no need to request special accounts or borrow other people’s IDs – just activate the device and you should be online.
Option 4: Leverage your institutional investments already in place with broadband to extend connectivity to students*
Microsoft collaborates with all the major telecommunication providers. We are happy to talk with you to provide a review of the respective offers, certified to work with your ISP providers.
We also help you with onboarding and activation for seamless transition.
* This is separate from, and not served by, Bridge options 1, 2, and 3.
Here is an easy-to-use package to give to your incoming students and help educate them on devices, connectivity, software and resources available to them by enrolling in your institution.
- Customizable: Insert the logo/colors of your university.
- Benefit to your educators: Gives students a head-start on classes with instructions on accessing critical apps outlining complimentary Microsoft Teams, Office apps.
- Benefit to your students: Offers simple, direct, helpful guidance on how to use their new complimentary tools, provides easy-to-follow instructions to download and access the tools to succeed on day one, and help students understand the capabilities they get with Office.
- Benefit to your IT team: Reduces IT burden by giving students self-service instructions for getting started with common tools and simplifies the IT ecosystem by centralizing student activity in an easy-to-manage suite.
Purchase your hybrid learning Microsoft Education products:
Go to “Get Started”
Go here to view Microsoft licensing options – scroll to ‘Compare Microsoft 365 Education Plans’
Best practice: Device + Identity + Intune + Teams + School Data Sync
Onboarding using FastTrack for Microsoft 365
For onboarding assistance, FastTrack for Microsoft 365 helps your institutions IT team accelerate deployment, migration, and adoption of Microsoft 365 subscriptions at no additional cost, for as long as you own your subscription. You will work hand in hand with our experts.
Request Assistance Form or go to Get Started
Microsoft Stores, free, virtual educator and student training
For educator and/or student training on Teams, Office apps, devices, and more, Microsoft Stores provides free interactive virtual workshops and training sessions by our own associates.
Sign up for training or go to Get Started
Institution: Morehouse College
Challenge: Addressing the digital divide for first-time students by providing access to a device and connectivity, enabling equity to set students up for success. Specifically, in a virtual learning environment, Morehouse College wanted to get the technology in the students’ hands, allowing them to have a rich learning experience to build a foundation that will create opportunities for students.
Product: Surface GO 2 Pentium 8GB/128GB and Type Cover
Deal: Quantity—675 devices with Type Cover
Value Add: Microsoft Stores are holding two sessions of training around the device and Microsoft 365 tips and tricks for two hours where the students are required to attend.
Institution: The University of the District of Columbia (UDC)
Challenge: Addressing the digital divide for first-time and transfer students by providing access to a device and connectivity, enabling equity to set students up for success. Specifically, in a virtual learning environment, UDC wanted to get the technology in the students’ hands, allowing them to have a rich learning experience to build a foundation that will create opportunities for students. UDC had the goal of making education something you do, not simply somewhere you go.
Product: Surface Pro 7 i5/8GB/128GB with Type Cover and 3 year complete for business warranty
Deal: Quantity—700 devices with Type Cover
Value Add: Microsoft Stores will be holding a 10-day training course that covers the device as well tips and tricks around Microsoft 365 that all UDC students and faculty will be attending.
Resources for Instructors and Educators
Resources: Where to find it
- Microsoft Education, Remote Learning Transition web page: View the Microsoft Remote Learning webpage
- Microsoft Higher Education Resources for Remote Learning Solutions: Go to https://aka.ms/TheRemoteProfessor
- Try Teams Today, Hands On: aka.ms/EduStart
- In-Person Instructor Training: aka.ms/TeamsEduWebinars
- Find Your Teams Situation, Use in Your Planning: aka.ms/TeamsUniversity
- Microsoft Education: Teams Practicum How to get started with Teams – Simple 1-2-3 guiding principles for IT and educators on how to get started with Teams, deploy security (such as Identity), and implement change management.
Resources for Information Technology
Resources: Where to find it
- Microsoft Education: New Practicum: How to get started with Teams – Simple 1-2-3 guiding principles for IT and Educators on how to get started with Teams, deploy security (such as Identity) and implement change management.
- Microsoft in Education Journey and Assessment Tool: https://edujourney.microsoft.com/ Assess your current state, your future state, and what’s needed to get there. Deployment and adoption documentation.
- Microsoft Identity and Access Management, Key Documentation to Help Lay Foundation: Identity and device access configurations
Prerequisite work for implementing identity and device access policies
Common identity and device access policies – PRIMARY CONFIG
Policy recommendations for securing email
Policy recommendations for securing SharePoint Sites and files
What is Azure Active Directory
What is an Identity Provider
What is a Microsoft Account (aka MSA account)
Hybrid Identity Overview
AAD Connect Supported Topologies
B2B User Permissions
- School Data Sync (SDS): Free App in O365 EDU: http://sdsmicrosoft.com
- QBot GitHub: https://github.com/unsw-edu-au/QBot
- Speak to the QBot experts: https://antares.solutions/qbot/
- Microsoft Trust Center: Security, Privacy, GDPR, Compliance, Certs, Docs: https://www.microsoft.com/en-us/trust-center/industry-overview
- FastTrack for Microsoft 365: https://www.microsoft.com/en-us/fasttrack/microsoft-365 – Deployment and onboarding engineering assistance