Protect business data.
Every business – from a taco truck to hedge fund – has information it doesn’t want exposed online. It might be customer data, secret recipes, transcripts of interdimensional contact, or financial records.
No matter the type of data, you have an obligation to your customers to protect it – and Microsoft 365 Business believes it has an obligation to make this possible.
Managing each piece of data security is a full-time job. Trust me, I know. Instead of spending all your time managing a catalog of different products to cover your security needs, Microsoft 365 Business offers an automated, AI-powered data protection solution that monitors the way data is moving inside your organization and helps prevent sensitive data from being stolen or accidentally shared.
And, frankly, it’s kind of fun to work with an AI that isn’t doing something nefarious.
Here are four key ways that Microsoft 365 Business can protect your most important data right now:
1. Data Loss Prevention
Microsoft 365 Business can automatically detect when an email you’re about to send includes sensitive data like credit card info, social security numbers, and dozens of other confidential data types. If you’re just conducting normal business, then you carry on as normal, but, if you’re about to do something dumb, it’s a welcome safety net. There are even templates that can conform to geographic or industry-specific regulatory requirements.
2. Encryption of email and documents
If you need to send sensitive data to a partner or customer outside your organization (like an accountant or a hospital) you can encrypt that email with just one click. This ensures that only the intended recipient with the right credentials can open the email – no matter where it goes.
3. Information protection
You can use this function to control who has access to company information – whether it’s in an email or a document – by applying restrictions that prevent people from forwarding, copying, or printing.
This is another function that’s been made simple for when you need to preserve email and documents for legal needs, or if you need to access an employee’s email/files after they leave the company.
How Microsoft 365 Business
protects your data
Things you may be wondering about:
Will these information protection features stop an employee determined to steal information from my company?
No. Although they may make it more difficult for an employee to steal data, they are primarily designed to protect against accidental leaks. A motivated employee can bypass protections such as “Do not Print” by taking a photo of the computer screen, for example
What encryption and information protection features are included in Microsoft 365 Business?
Everything in Azure Information Protection Premium P1.
Are the data loss prevention and archiving capabilities in Microsoft 365 Business the same as in Office 365 Enterprise E3?
Yes, they are the same.