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Universal Print

This cloud-based print solution enables simple, rich, and secure printing experiences, while reducing time and effort for IT.

Streamline the way you manage print

Unblock the move to the cloud and support print for Microsoft Entra ID users without a complex hybrid print setup. Eliminate the need for on-premises infrastructure and enable IT to manage printers directly through a centralized portal.

Three people working in a meeting room all with Surface laptops. One person is holding up their laptop and presenting the screen to the other two people.
  • Move to a print setup that’s scalable and easy to configure.

  • Remove the need to manage print servers.

  • Enjoy robust management capabilities through the centralized Azure portal.

  • Control print environment and reporting.

  • Gain visibility and insights into your print environment.

Print effortlessly every time

Get an intuitive printing experience with no learning curve or need to install printer drivers. Print from anywhere when connected to the internet and authenticated to Microsoft Entra ID.

Two people standing in a hallway looking at a Surface Book.
  • Eliminate the need to install printer drivers.

  • Locate the nearest printer—and print right away—with location-based printing.

  • View, add, and print only to printers users have permission to use.

  • Search a large catalog of printers both near and outside of the current location.

Protect your documents and data

Experience modern printer deployment and access control through Microsoft Entra ID and Zero Trust Network. Protect organizational and personal information through secure connections.

A person sitting on a couch using a tablet and pen.
  • Help your organization keep printers and documents secure using Microsoft Entra ID users and security groups.

  • Store print data in the same manner as other Microsoft 365 data, in accordance with Microsoft’s data management guidelines.

  • Protect all communications over secured HTTPS connections.

  • Use printers represented as Microsoft Entra ID device objects backed by an X.509 certificate.

  • Support modern authentication, enabling deployment in Zero Trust Network infrastructure.

Address your unique business needs with robust software and hardware partner solutions

Universal Print–ready printers

Resources

Meet Universal Print

Follow this step-by-step walkthrough of the IT and employee experience with Universal Print.

Find out more about Universal Print

Get the most out of Universal Print with helpful videos, links, and other materials.

Explore the latest Universal Print news

Stay current with the latest Universal Print innovations and updates.

See how customers are using Universal Print

Discover how organizations are improving print management and experience.

Learn how Microsoft is using Universal Print

Find out how Microsoft developed and deployed Universal Print.

Use Universal Print as part of a complete productivity, mobility, and security solution.

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