Microsoft Whiteboard

Microsoft 365’s collaborative canvas for effective meetings and engaging learning.

A brainstorm for a shoe outlined in Microsoft Whiteboard with multi-colored notes, a pie chart and a cloud diagram.
A Microsoft Whiteboard demonstration showing a colorful SWOT analysis on the left, a pie chart and a list of follow-ups on the right, and five people on video chat viewing it.

Collaboration and brainstorming in the workplace

Help teams run effective meetings, visualize ideas, and work creatively with notes, shapes, templates, and more.

Creative and engaging learning

Facilitate distance learning, run collaborative lessons and maximize learning outcomes with ink, notes, stickers, and more.

A decay series diagram in Microsoft Whiteboard using blue and pink notes and mathematical equations. There are four people on video chat viewing the presentation.

Getting started with Whiteboard

YouTube channel

Find tips and tricks on using Whiteboard effectively with these short videos.

Whiteboard Blog

Learn about the latest feature releases, best practices, and trends.

Surface Hub

Make the most of Whiteboard with Surface Hub, an all-in-one digital whiteboard, meetings platform, and collaborative computing device.

Support for Whiteboard


Whiteboard is enabled by default for most O365 tenants, you can check this and other settings by following enable Microsoft Whiteboard for your organization.

All your whiteboards are automatically and securely saved in Microsoft Azure and accessible from your account via the Windows 10 app, iOS app, Teams, or the web.1 To see the location where your data is stored, view where your Microsoft 365 customer data is stored.

Whiteboard has always been free to students and education professionals as a part of the Office 365 A1 offer. It’s enabled by default for O365 tenants, you can check this and other settings by following enable Microsoft Whiteboard for your organization.

Yes. Sticky notes and text can be added in Teams or using the Whiteboard application on Windows 10, iOS and Surface Hub.1

You can use Whiteboard for collaborating with your team or classroom to accomplish many activities, including: 

  • Workshops  
  • Running effective meetings 
  • Brainstorming 
  • Team sprint planning 
  • Project planning 
  • Problem solving 
  • Incident management 

Using the Whiteboard applications on Windows 10 or iOS1, you can get started right away by inserting templates on your whiteboards. Open an existing board or create a new one, tap the + button in the toolbar, and tap Templates. 

Whiteboard is automatically enabled for applicable Office 365 tenants, including in Teams. You can make your meetings more collaborative by sharing a whiteboard with all participants. That same whiteboard is simultaneously available in the Whiteboard applications on Windows 10, iOS1, Surface Hub, and on the web.

  1. To prepare a whiteboard ahead of time, right-click on the meeting invite in your Teams calendar and select “Chat with participants”. Click the Whiteboard tab at the top of the meeting chat to add content and get the board ready. 
  2. After joining a Teams meeting, click the Share icon in the share tray of that meeting.
  3. In the Whiteboard section, select Microsoft Whiteboard. 

You can access the same whiteboard after the meeting from the Whiteboard tab in the meeting chat or using the Whiteboard applications, and continue working on it. Use Whiteboard in Microsoft Teams.

Yes, Whiteboard was designed for both remote and in-classroom learning. In the classroom, students can focus on listening and learning instead of copying content from the whiteboard as they leave the class with a digital version.


Teachers can run more interactive lessons using a shared whiteboard where students can add their content or react on the content of others. Whiteboard is a great tool for group projects, keeping all project members engaged and giving an opportunity for the teacher to watch and provide feedback.

Present Mode for Whiteboard in Teams Meetings gives the meeting organizer the ability to choose if they want the Whiteboard in “Present” or “Collab” mode. When in “Present”, all other meeting participants on the Whiteboard are put into a view-only experience. The meeting organizer can switch “Present” or “Collab” mode at any time during the meeting via the Settings menu. For Enterprise customers, whiteboard defaults to “Collab” mode. For Education customers, teachers can choose “Present” or “Collab” mode before creating each whiteboard.

Whiteboard allows you to export your board to your OneNote Class Notebooks with the “Send to OneNote” option available from the Settings menu.

Get it now

Subscribe to Microsoft 365 and work together with Microsoft Whiteboard.

Call us

Speak with a sales agent to learn more. Sales support for commercial products Available M-F 9:00 a.m. to 5:00 p.m.

0800 007128

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1. Availability of mobile apps varies by country/region.