Microsoft Whiteboard

The collaborative digital canvas in Microsoft 365 for effective meetings and engaging learning.

A brainstorm for a shoe outlined in Microsoft Whiteboard with multi-colored notes, a pie chart and a cloud diagram.
A Microsoft Whiteboard demonstration showing a colorful SWOT analysis on the left, a pie chart and a list of follow-ups on the right, and five people on video chat viewing it.

Collaboration and brainstorming in the workplace

Help teams run effective meetings, visualize ideas, and work creatively with notes, shapes, templates, and more.

Creative and engaging learning

Facilitate distance learning, run collaborative lessons and maximize learning outcomes with ink, notes, stickers, and more.

A decay series diagram in Microsoft Whiteboard using blue and pink notes and mathematical equations. There are four people on video chat viewing the presentation.

Getting started with Microsoft Whiteboard

YouTube channel

Find tips and tricks on using Microsoft Whiteboard effectively with these short videos.

Microsoft Whiteboard Blog

Learn about the latest feature releases, best practices, and trends.

Surface Hub

Make the most of Microsoft Whiteboard with Surface Hub, an all-in-one digital whiteboard, meetings platform, and collaborative computing device.

Support for Microsoft Whiteboard


Microsoft Whiteboard is enabled by default for most O365 tenants, you can check this and other settings by following enable Microsoft Whiteboard for your organization.

All your whiteboards are automatically and securely saved in Microsoft Azure, and they’re accessible from your account in the Windows 10 app, iOS app, Microsoft Teams, or on the web.1 Learn more about where your Microsoft 365 customer data is stored.

Microsoft Whiteboard has always been free to students and education professionals as a part of the Office 365 A1 offer. It’s enabled by default for O365 tenants, you can check this and other settings by following enable Microsoft Whiteboard for your organization.

Yes. Sticky notes and text can be added in Teams or using the Microsoft Whiteboard application on Windows 10, iOS and Surface Hub.1

You can use Microsoft Whiteboard for collaborating with your team or classroom to accomplish many activities, including: 

  • Workshops  
  • Running effective meetings 
  • Brainstorming 
  • Team sprint planning 
  • Project planning 
  • Problem solving 
  • Incident management 

Using the Microsoft Whiteboard applications on Windows 10 or iOS1, you can get started right away by inserting templates on your whiteboards. Open an existing board or create a new one, tap the + button in the toolbar, and tap Templates. 

Microsoft Whiteboard is automatically enabled for applicable Office 365 tenants, including in Teams. You can make your meetings more collaborative by sharing a whiteboard with all participants. That same whiteboard is simultaneously available in the Microsoft Whiteboard applications on Windows 10, iOS1, Surface Hub, and on the web.

  1. To prepare a whiteboard ahead of time, right-click on the meeting invite in your Teams calendar and select “Chat with participants”. Click the Microsoft Whiteboard tab at the top of the meeting chat to add content and get the board ready. 
  2. After joining a Teams meeting, click the Share icon in the share tray of that meeting.
  3. In the Whiteboard section, select Microsoft Whiteboard. 

You can access the same whiteboard after the meeting from the Microsoft Whiteboard tab in the meeting chat or using the Microsoft Whiteboard applications, and continue working on it. Use Microsoft Whiteboard in Microsoft Teams.

Yes, Microsoft Whiteboard was designed for both remote and in-classroom learning. In the classroom, students can focus on listening and learning instead of copying content from the whiteboard as they leave the class with a digital version.


Teachers can run more interactive lessons using a shared whiteboard where students can add their content or react on the content of others. Microsoft Whiteboard is a great tool for group projects, keeping all project members engaged and giving an opportunity for the teacher to watch and provide feedback.

Read-only mode for Microsoft Whiteboard in Microsoft Teams meetings allows the meeting organizer to choose how they want participants to interact with the board. When a presenter chooses read-only mode, all other meeting participants on the whiteboard will have a view-only experience. At any time during the meeting, the meeting organizer can switch between read-only mode, or allow collaboration from others from the Settings menu. For Enterprise customers, whiteboards default to collaboration mode. For education customers, teachers can choose read-only or collaboration mode before creating each whiteboard.

Microsoft Whiteboard allows you to export your board to your OneNote Class Notebooks with the “Send to OneNote” option available from the Settings menu.

Get it now

Subscribe to Microsoft 365 and work together with Microsoft Whiteboard.

Talk with sales

Speak with a sales specialist to learn more. Sales support for commercial products Available M-F 9:00 a.m. to 5:00 p.m.

0800 007128

Chat with sales

Our sales specialists are available to answer your questions. Available M-F 9:00 a.m. to 5:00 p.m.

1. Availability of mobile apps varies by country/region.