File sharing

Securely access, share, and collaborate on files from virtually anywhere with Microsoft Teams.

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Work together, even when you’re apart, with secure cloud file sharing. Store, share, and edit files within Teams in a familiar experience with built-in access to SharePoint, OneDrive, OneNote, and productivity apps.


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Collaborate on shared projects

Work together on the same document in real time. Avoid the confusion of multiple versions with instant, automatic sync and version history tracking.

Work together in one hub

Easily work on all your documents and share files without ever leaving Teams. Boost productivity, increase focus, and streamline collaboration with integrated apps such as Word and PowerPoint.

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Share all types of files

Share files within channels, meetings, and chats with a link or by uploading directly into Teams. Uploaded files are automatically added to a document library for seamless, secure access across apps and devices.

Control what you share

Limit who can access, view, or edit files, inside and outside your organization. Easily manage file access in your one-on-one chats and group membership in Teams.

Animation showing a user sharing a PowerPoint file exclusively with a specific team in Microsoft Teams.
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Access anywhere

View, edit, and share your Teams files from any device, anywhere. With SharePoint and OneDrive integrated in Teams you’ll always have access to your files.


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Read more about file sharing in Teams

Secure file sharing for small businesses

The best way to send large files

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You can share files in a one-on-one chat, a group chat, or a team channel. Select the paperclip icon below the box where you type a message to upload a copy of your original file. You can also upload a file by going to the Files tab of a chat and selecting Share.

Files you share in a channel are stored in your team's SharePoint folder, which is found in the Files tab at the top of each channel.

 

Files you share in a private or group chat are stored in your OneDrive for Business folder, which is found in the Files tab at the top of a chat. These files are only shared with the people in that conversation.

 

Learn more about how SharePoint Online and OneDrive for Business interact with Microsoft Teams.

Because Teams file sharing runs on a SharePoint Online backend, SharePoint limitations apply to the Files section within a Team. Learn more about applicable storage limits for SharePoint Online.

Only team members can see team files. You can share a file with people outside your team, if they are also using Teams, by sending it to them in a chat.

 

If you want to share a file with someone outside your organization, open the file in Office Online or an Office app and share it from there.

Files uploaded and shared to a team are accessible to every member of the Team. In Office for the web, Office for Android or iOS1, or the latest applications from Microsoft 365, you and your team members can coedit Word, PowerPoint, or Excel documents, or comment on Visio files. You don’t need to check files out or worry about colleagues having the document open. Just open the file you want to edit, and if other team members are also editing it, your changes will be seamlessly merged as you work.

Learn more about using and sharing documents in Teams in the Microsoft Support website.

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1. Availability of mobile apps varies by country/region.