Empower teams to work smarter and collaborate seamlessly across time and space with Microsoft Teams.
File sharing
Work together, even when you’re apart, with secure cloud file sharing and collaboration tools built into Microsoft Teams.
Simplify your work with collaborative file sharing
Streamline efficiency by making Teams your go-to app for collaboration and coauthoring.
Collaborate on shared projects
Prevent version control chaos by working on the same document with others in real time.
Stay in your workflow
Keep focused with all your documents and files in one place—no need to leave Teams.
Share all types of files
Whether you’re sending a PDF or a spreadsheet, the process is simple for all file types.
Take charge of fast-paced hybrid work
Store, share, and edit files on the go, no matter where you are.
File sharing features
Check out some of the benefits of sharing files on Teams.
Access files from anywhere
Keep your files close at hand on all your favorite devices with SharePoint and OneDrive embedded into Teams.
Help control what you share
Choose who can access, view, and edit files to help protect sensitive information and maintain version control during the coauthoring process.
Built-in access to other programs and apps
Connect to Word, OneNote, and hundreds of apps for productivity and project management.
Multiple ways to share files
Share files online within Teams channels, meetings, and chats using a link or by uploading directly into Teams.
Delete and rename files
Teams mobile users can rename or delete an uploaded file on their phone devices.
More resources about file sharing in Teams
Secure file sharing for small businesses
The best way to send large files
File-sharing solutions for at-home workers
12 real-time document collaboration tips
Lead employee innovation with Teams
See how companies in nearly every industry use Teams to support employees and transform the workplace.
Marks & Spencer embraces the future of retail with Microsoft Teams
Teams helps M&S to empower employees, improve communication, and enhance customer experiences.
FrieslandCampina uses Teams to improve collaboration
By using Teams, FrieslandCampina is able to ensure business continuity and enable a hybrid working environment for employees.
Frequently asked questions
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Sharing files and coauthoring in Teams is easy—share files in a one-on-one chat, a group chat, or a team channel. Select the paperclip icon below the box where you type a message to upload a copy of your original file. Or upload a file by going to the Files tab of a chat and selecting Share.
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Files that you share in a channel are stored in your team's SharePoint folder, which is found in the Files tab at the top of each channel.
Files that you share in a private or group chat are stored in your OneDrive for Business folder, which is found in the Files tab at the top of a chat. These files are only shared with the people in that conversation.
Learn more about how SharePoint Online and OneDrive for Business interact with Microsoft Teams.
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Only team members can see team files. To share a file with colleagues outside your team but within your organization, send it to them in a Teams chat.
If you want to share a file with someone outside your organization, open the file in Microsoft 365 on the web or a Microsoft 365 app and share it from there.
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Files uploaded and shared to a team are accessible to every member of it. Using Microsoft 365 on the web, Microsoft 365 for Android or iOS, or the latest applications from Microsoft 365, you and your team members can coedit Word, PowerPoint, or Excel documents or comment on Visio files1. No need to check files out or worry about colleagues who have the document open—just open the file you want to edit, and if other team members are also editing it, your changes will be seamlessly merged as you work.
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Learn more about sharing files online in Teams on the Microsoft Support website.
Get started with Microsoft Teams today
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- [1] Availability of mobile apps varies by country/region.
