Best practices for Outlook for Mac 2011

This guide represents our advice on how to get the most out of Outlook for Mac 2011. However, it is not a comprehensive guide. A few core scenarios are covered to help you leverage Outlook for Mac 2011 into your information management needs.

This guide is intended for people who:

• Work for a large company with an IT department.
• Receive more than 30 email messages a day.
• Spend lots of time every day using Outlook for Mac 2011 to send and receive messages and to set up or attend meetings.
• Are using Outlook for Mac 2011 with a Microsoft Exchange Server account.

Regardless of your server setup or organization size, this document will be useful to you. In this article, you will learn:

• Basic principles of good time management
• Setting up Outlook for Mac 2011: The layout
• Folders
• Rules
• Notifications
• Categories
• Tame your Inbox with the four Ds
• Daily review: Managing your time and tasks
• Tasks: Doing your work
• Find that message: Searching effectively
• Write great email messages
• Calendar and meetings
• Contacts
• Frequently asked questions
• References

Supported Operating Systems

Apple Mac OS X

Note: To view the Best practices for Outlook for Mac 2011 .pdf in Windows, you will need the free software program, Adobe Reader.

To install this download on Mac OS X:

1. Print this page if you want to use it as a reference when you are offline.
2. Click the download.
3. Follow the instructions on the screen to save the file to your hard disk. If you are using Safari, the downloaded file is saved to the desktop unless you specified a different location in the Preferences dialog box of Safari. To check your preferences, on the Safari menu, click Preferences, and then click General).
4. On your hard disk, double-click the file that you downloaded.

To install this download on Windows:

1. Print this page if you want to use it as a reference when you are offline.
2. Click the download.
3. Do one of the following:
   • To start the installation immediately, click Open or Run.
   • To copy the download to your computer for installation at a later time, click Save or Save this program to disk.
4. On your hard disk, double-click the file that you downloaded.