Search Accessibility Site:

Product Information
Tutorials & Training
Accessibility in Action
Accessibility Developer Center icon
 
   

Keyboard Shortcuts for Word 2002

ToPress
Display the Assistant balloon (if the Assistant is turned off, F1 opens the Help window)F1
Select an option; select or clear a check boxALT+ the letter underlined in an option
Open the Address Book in the To field ALT+. (period)
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off ALT+~
Go to the previous folder ALT+1
Open the folder up one level from the open folder (Up One Level button) ALT+2
Close the dialog box and open your World Wide Web search page (Search the Web button) ALT+3
Delete the selected folder or file (Delete button) ALT+4
Create a new subfolder in the open folder (Create New Folder button) ALT+5
Select an entire table ALT+5 on the numeric keypad (with NUM LOCK off)
Switch between List, Details, Properties, and Preview views (Click the arrow next to Views) ALT+6
Show the Tools menu (Tools button) ALT+7 or ALT+L
Switch to the Answer Wizard tab ALT+A
If the Bcc field is visible, open the Address Book in the Bcc field. To display the Bcc field, open the Address Book for any field and insert or type a name in the Bcc box. ALT+B
Switch to the Contents tab ALT+C
When the insertion point is in the message header, open the Address Book in the Cc fieldALT+C
Remove a command from a menu. When you type this shortcut key and then select a menu command, the command is removed. You can add the menu command back to the menu if you change your mind.ALT+CTRL+- (dash key)
Customize the shortcut key for a menu command. When you type this shortcut key and then select a menu command, the Customize Keyboard dialog box opens so you can add, change, or remove the shortcut key.ALT+CTRL++ (plus key on numeric keypad)
Add a toolbar button to a menu. When you type this shortcut key and then click a toolbar button, Microsoft Word adds the button to the appropriate menu. For example, click Bullets on the Formatting toolbar to add the Bullets command to the Format menu.ALT+CTRL+= (equal sign)
Apply the Heading 1 styleALT+CTRL+1
Apply the Heading 2 styleALT+CTRL+2
Apply the Heading 3 styleALT+CTRL+3
The copyright symbolALT+CTRL+C
Insert an endnoteALT+CTRL+D
Insert an footnoteALT+CTRL+F
Browse through a documentALT+CTRL+HOME
Switch in or out of print previewALT+CTRL+I
Start AutoFormatALT+CTRL+K
Insert a LISTNUM fieldALT+CTRL+L
Insert a commentALT+CTRL+M
Switch to normal viewALT+CTRL+N
Switch to outline viewALT+CTRL+O
Switch to print layout viewALT+CTRL+P
To the end of the windowALT+CTRL+PAGE DOWN
To the top of the windowALT+CTRL+PAGE UP
An ellipsisALT+CTRL+period
The registered trademark symbolALT+CTRL+R
Split the document windowALT+CTRL+S
To the end of a windowALT+CTRL+SHIFT+PAGE DOWN
The trademark symbolALT+CTRL+T
Repeat find (after closing Find and Replace window)ALT+CTRL+Y
Go back to a page, bookmark, footnote, table, comment, graphic, or other locationALT+CTRL+Z
Display more Help topics in the Assistant list ALT+DOWN ARROW
Open a selected drop-down list ALT+DOWN ARROW
Last cell in a row ALT+END
Go to the next field ALT+F1
Maximize the program window ALT+F10
Display Microsoft Visual Basic code ALT+F11
Create AutoText ALT+F3
Create an AutoText entry ALT+F3
Close the Help windowALT+F4
Quit Microsoft WordALT+F4
Restore the program window sizeALT+F5
Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab).ALT+F7
Run a macroALT+F8
Switch between all field codes and their resultsALT+F9
Switch between all field codes and their resultsALT+F9
First cell in a rowALT+HOME
Switch to the Index tabALT+I
Go to the Subject fieldALT+J
When the insertion point is in the message header, check the names on the To, Cc, and Bcc lines against the Address Book.ALT+K, CTRL+K
Go back one pageALT+LEFT ARROW
Select a Help topic from the list the Assistant displays. ALT+1 is the first topic, ALT+2 is the second, and so on.ALT+number
Display the Options menu to access any Help toolbar commandALT+O
Display the previously viewed topicALT+O, and then press B
Display the next topic in a previously displayed sequence of topicsALT+O, and then press F
Return to the specified home pageALT+O, and then press H
Open the Internet Options dialog box for Microsoft Internet Explorer, where you can change accessibility settingsALT+O, and then press I
Print all topics in a book or a selected topic onlyALT+O, and then press P
Refresh the topic (useful if you have linked to a Web page)ALT+O, and then press R
Stop the Help window from opening a Help topic (useful if you want to stop a Web page from downloading)ALT+O, and then press S
Hide or show the pane with the Contents, Answer Wizard, and Index tabsALT+O, and then press T
Open the Microsoft Outlook Message Options dialog boxALT+P
Last cell in a columnALT+PAGE DOWN
First cell in a columnALT+PAGE UP
Copy a picture of the selected window to the ClipboardALT+PRINT SCREEN
Go forward one pageALT+RIGHT ARROW
Send the active document or messageALT+S
Show all headings with the Heading 1 styleALT+SHIFT+1
Expand or collapse all text or headingsALT+SHIFT+A
Remove the document window splitALT+SHIFT+C
Close the Reviewing Pane if it is openALT+SHIFT+C
Insert a DATE field ALT+SHIFT+D
Move selected paragraphs downALT+SHIFT+DOWN ARROW
Edit a mail-merge data documentALT+SHIFT+E
Insert a merge fieldALT+SHIFT+F
Go to the previous fieldALT+SHIFT+F1
Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.ALT+SHIFT+F10
Display Microsoft Visual Studio codeALT+SHIFT+F11
Choose the Save command (File menu)ALT+SHIFT+F2
Run GOTOBUTTON or MACROBUTTON from the field that displays the field resultsALT+SHIFT+F9
Mark a table of authorities entry (citation)ALT+SHIFT+I
Preview a mail mergeALT+SHIFT+K
Show the first line of body text or all body textALT+SHIFT+L
Promote a paragraphALT+SHIFT+LEFT ARROW
Print the merged documentALT+SHIFT+M
Collapse text under a headingALT+SHIFT+MINUS SIGN
Show all headings up to Heading nALT+SHIFT+n
Merge a documentALT+SHIFT+N
Mark a table of contents entryALT+SHIFT+O
Insert a PAGE fieldALT+SHIFT+P
Expand text under a headingALT+SHIFT+PLUS SIGN
Copy the header or footer used in the previous section of the documentALT+SHIFT+R
Demote a paragraphALT+SHIFT+RIGHT ARROW
Insert a TIME fieldALT+SHIFT+T
Switch to the previous windowALT+SHIFT+TAB
Move selected paragraphs upALT+SHIFT+UP ARROW
Mark an index entryALT+SHIFT+X
Display the window shortcut menu (Control menu).ALT+SPACEBAR
Switch to the next windowALT+TAB
Display previous Help topics in the Assistant listALT+UP ARROW
Move between options in an open drop-down list, or between options in a group of optionsArrow keys
Move around the preview page when zoomed inArrow keys
Delete one character to the leftBACKSPACE
Select a columnClick in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key r
Decrease the font size by 1 pointCTRL+[
Move between a master document and its subdocumentsCTRL+\\
Increase the font size by 1 pointCTRL+]
Add or remove one line space preceding a paragraphCTRL+0 (zero)
Add or remove one line space preceding a paragraphCTRL+1
Double-space linesCTRL+2
Set 1.5-line spacingCTRL+5
To include the entire documentCTRL+A
Display Microsoft System InformationCTRL+ALT+F1
Open command (File menu)CTRL+ALT+F2
Make letters boldCTRL+B
Apply bold formattingCTRL+B
Delete one word to the leftCTRL+BACKSPACE
Copy the selected text or objectCTRL+C
Copy text or graphicsCTRL+C
Display the Office ClipboardCTRL+C, CTRL+C
Change the formatting of characters (Font command, Format menu)CTRL+D
Delete one word to the rightCTRL+DELETE
Display the full set of commands on the task pane menu.CTRL+DOWN ARROW
When a shortened menu is open, display the full set of commands.CTRL+DOWN ARROW
One paragraph downCTRL+DOWN ARROW
Center a paragraphCTRL+E
Move to the last preview page when zoomed outCTRL+END
To the end of a documentCTRL+END
A page breakCTRL+ENTER
Apply subscript formatting (automatic spacing)CTRL+EQUAL SIGN
Find text, formatting, and special itemsCTRL+F
Maximize or restore a selected windowCTRL+F10
Maximize the document windowCTRL+F10
Lock a fieldCTRL+F11
Display the Open dialog boxCTRL+F12
Choose the Open command (File menu)CTRL+F12
Choose the Print Preview command (File menu)CTRL+F2
Cut to the SpikeCTRL+F3
Close the windowCTRL+F4
Restore the size of the active window after you've maximized itCTRL+F5
Restore the document window sizeCTRL+F5
When more than one window is open, switch to the next windowCTRL+F6
Go to the next windowCTRL+F6
When a document window is not maximized, performs the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC.CTRL+F7
Choose the Move command (Control menu, or Window shortcut menu)CTRL+F7
When a document window is not maximized, performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window, and, when finished, press ESC.CTRL+F8
Choose the Size command (Control menu, or Window shortcut menu)CTRL+F8
Minimize a window to an icon (works only for some Microsoft Office programs)CTRL+F9
A fieldCTRL+F9
Insert an empty fieldCTRL+F9
Insert an empty fieldCTRL+F9
Go to a page, bookmark, footnote, table, comment, graphic, or other locationCTRL+G
Replace text, specific formatting, and special itemsCTRL+H
Move to the first preview page when zoomed outCTRL+HOME
To the beginning of a documentCTRL+HOME
Move to the top or bottom of the selected gallery list.CTRL+HOME or CTRL+END
Create a nonbreaking hyphenCTRL+HYPHEN
An optional hyphenCTRL+HYPHEN
Make letters italicCTRL+I
Apply italic formattingCTRL+I
Justify a paragraphCTRL+J
Insert a hyperlinkCTRL+K
Left align a paragraphCTRL+L
Move one word to the leftCTRL+LEFT ARROW
One word to the leftCTRL+LEFT ARROW
Indent a paragraph from the leftCTRL+M
Create a new document of the same type as the current or most recent documentCTRL+N
Open a documentCTRL+O
Print a documentCTRL+P
To the top of the next pageCTRL+PAGE DOWN
To the top of the previous pageCTRL+PAGE UP
Remove paragraph formattingCTRL+Q
Right align a paragraphCTRL+R
Move one word to the rightCTRL+RIGHT ARROW
One word to the rightCTRL+RIGHT ARROW
Save a documentCTRL+S
Display nonprinting charactersCTRL+SHIFT+* (asterisk)
Decrease font sizeCTRL+SHIFT+<
Increase font sizeCTRL+>
Increase the font sizeCTRL+>
Format letters as all capitalsCTRL+A
Open the Address BookCTRL+B
Copy formatting from textCTRL+C
Copy formatsCTRL+C
110CTRL+D
To the end of a paragraphCTRL+DOWN ARROW
Turn track changes on or offCTRL+E
To the end of a documentCTRL+END
A column breakCTRL+ENTER
Change the fontCTRL+F
Activate the rulerCTRL+F10
Unlock a fieldCTRL+F11
Unlock a fieldCTRL+F11
Choose the Print command (File menu)CTRL+F12
Paste the Spike contentsCTRL+F3
Insert the contents of the SpikeCTRL+F3
Edit a bookmarkCTRL+F5
Switch to the previous windowCTRL+F6
Go to the previous windowCTRL+F6
Update linked information in a Microsoft Word source documentCTRL+F7
Update linked information in a Microsoft Word source documentCTRL+F7
Extend a selection or block (then press an arrow key)CTRL+F8
To a vertical block of textCTRL+F8, and then use the arrow keys; press ESC to cancel selection mode
Extend a selection (or block)CTRL+F8, and then use the arrow keys; press ESC to cancel selection mode
Unlink a fieldCTRL+F9
Unlink a fieldCTRL+F9
Create a message flagCTRL+G
Apply hidden text formattingCTRL+H
To the beginning of a documentCTRL+HOME
A nonbreaking hyphenCTRL+HYPHEN
Format letters as small capitalsCTRL+K
Apply the List styleCTRL+L
Select or unselect one word to the leftCTRL+LEFT ARROW
To the beginning of a wordCTRL+LEFT ARROW
Remove a paragraph indent from the leftCTRL+M
Demote to body textCTRL+N
Apply the Normal styleCTRL+N
Change the font sizeCTRL+SHIFT+P
Apply superscript formatting (automatic spacing)CTRL+PLUS SIGN
Change the selection to the Symbol fontCTRL+Q
Select or unselect one word to the rightCTRL+RIGHT ARROW
To the end of a wordCTRL+RIGHT ARROW
Apply a styleCTRL+S
Create a nonbreaking spaceCTRL+SPACEBAR
A nonbreaking spaceCTRL+SPACEBAR
Reduce a hanging indentCTRL+T
Switch to the previous tab in a dialog boxCTRL+TAB
To the beginning of a paragraphCTRL+UP ARROW
Apply copied formatting to textCTRL+V
Paste formatsCTRL+V
Underline words but not spacesCTRL+W
Remove paragraph or character formattingCTRL+SPACEBAR
Turn Chinese IME on 101 keyboard on or offCTRL+SPACEBAR
Remove manual character formattingCTRL+SPACEBAR
Create a hanging indentCTRL+T
Switch to the next tabCTRL+TAB
When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.)CTRL+TAB
Switch to the next tab in a dialog boxCTRL+TAB
When the insertion point is in the message header, select the Send button. You can then use the arrow keys to move to the other buttons. To perform the action for the selected button or command, press ENTER.CTRL+TAB
Insert a tab characterCTRL+TAB
Tab characters in a cellCTRL+TAB
Select a toolbar after pressing F10 or ALT to select the menu bar. When a toolbar is selected, select the next or previous toolbar or menu bar.CTRL+TAB or CTRL+SHIFT+TAB
Make letters underlineCTRL+U
Apply an underlineCTRL+U
One paragraph upCTRL+UP ARROW
Paste text or an objectCTRL+V
Paste the Clipboard contentsCTRL+V
Close a documentCTRL+W
Close the active windowCTRL+W or CTRL+F4
Cut the selected text or objectCTRL+X
Cut selected text to the ClipboardCTRL+X
Redo the last actionCTRL+Y
Redo or repeat an actionCTRL+Y
Undo the last actionCTRL+Z
Undo an actionCTRL+Z
Undo the last actionCTRL+Z
Delete one character to the rightDELETE
Select the next book or Help topicDOWN ARROW
Select the next item in a smart tag menu.DOWN ARROW
Down one lineDOWN ARROW
Next rowDOWN ARROW
Move among choices in a selected submenu; move among certain options in a group of options.DOWN ARROW or UP ARROW
When a menu or submenu is open, select the next or previous command.DOWN ARROW or UP ARROW
Move to the end of the entryEND
To the end of a lineEND
Perform the action for the selected Show All, Hide All, hidden text, or hyperlinkENTER
Open a selected book or Help topicENTER
Perform the action for the selected Show All, Hide All, hidden text, or hyperlinkENTER
Perform the action for the selected item in a smart tag menu.ENTER
Open the selected menu, or perform the action for the selected button or command.ENTER
Perform the action assigned to a default button in a dialog boxENTER
New paragraphs in a cellENTER
An AutoText entryENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appea
Close an Assistant message or a tipESC
Close the smart tag menu or message.ESC
Close an open menu. When a submenu is open, close only the submenu.ESC
Close a selected drop-down list; cancel a command and close a dialog boxESC
Cancel an actionESC
Turn extend mode offESC
Get Help or the Office AssistantF1
Activate the menu barF10
Select the menu bar, or close an open menu and submenu at the same time.F10 or ALT
Go to the next fieldF11
Go to the next fieldF11
Display the Save As dialog boxF12
Choose the Save As command (File menu)F12
Move text or graphicsF2
Move text or graphicsF2 (then move the insertion point and press ENTER)
Insert an AutoText entry (after Microsoft Word displays the entry)F3
Repeat the last actionF4
Open the Look in listF4 or ALT+I
Update the files visible in the Open or Save As dialog box (File menu)F5
Choose the Go To command (Edit menu)F5
Switch between the Help topic and the Contents, Answer Wizard, Index paneF6
Switch between the Help topic and the Contents, Answer Wizard, Index paneF6
Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.F6
Go to the next pane or frameF6
Choose the Spelling command (Tools menu)F7
Turn extend mode onF8
Extend a selectionF8
Increase the size of a selectionF8 (press once to select a word, twice to select a sentence, and so forth)
Select the nearest characterF8, and then press LEFT ARROW or RIGHT ARROW
To a specific location in a documentF8+arrow keys; press ESC to cancel selection mode
RefreshF9
Update selected fieldsF9
Update selected fieldsF9
Open the list if it is closed and move to that option in the listFirst letter of an option in a drop-down list
Extend a selection to adjacent cellsHold down SHIFT and press an arrow key repeatedly
Move to the beginning of the entryHOME
To the beginning of a lineHOME
When a menu or submenu is visible, select the first or last command on the menu or submenu.HOME or END
Select the first or last command on the menu or submenu.HOME or END
Switch between languages or keyboard layoutsLeft ALT+SHIFT
One character to the leftLEFT ARROW
Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu.LEFT ARROW or RIGHT ARROW
Move one character to the left or rightLEFT ARROW or RIGHT ARROW
Down one screen (scrolling)PAGE DOWN
Up one screen (scrolling)PAGE UP
Scroll up or down in the selected gallery list.PAGE UP or PAGE DOWN
Move by one preview page when zoomed outPAGE UP or PAGE DOWN
Copy a picture of the screen to the ClipboardPRINT SCREEN
Turn Korean IME on 101 keyboard on or offRight ALT
One character to the rightRIGHT ARROW
When a menu is selected, display the list of commands.SHIFT+DOWN ARROW
One line downSHIFT+DOWN ARROW
Select from the insertion point to the end of the entrySHIFT+END
To the end of a lineSHIFT+END
A line breakSHIFT+ENTER
Start context-sensitive Help or reveal formattingSHIFT+F1
Review text formattingSHIFT+F1 (then click the text whose formatting you want to review)
Display a shortcut menuSHIFT+F10
Open a shortcut menu; open a drop-down menu for the selected gallery item.SHIFT+F10
Display the shortcut menu for the selected item.SHIFT+F10
Display a shortcut menu for a selected item such as a folder or fileSHIFT+F10
Display a shortcut menuSHIFT+F10
Go to the previous fieldSHIFT+F11
Go to the previous fieldSHIFT+F11
Choose the Save command (File menu)SHIFT+F12
Copy textSHIFT+F2
Change the case of lettersSHIFT+F3
Change the case of lettersSHIFT+F3
Repeat a Find or Go To actionSHIFT+F4
To a previous revisionSHIFT+F5
To the location of the insertion point when the document was last closedSHIFT+F5
Move to the last changeSHIFT+F5
Move to a pane from another pane in the program window (counterclockwise direction)SHIFT+F6
Go to the previous pane or frameSHIFT+F6
Choose the Thesaurus command (Tools menu, Language submenu)SHIFT+F7
Reduce the size of a selectionSHIFT+F8
Reduce the selection sizeSHIFT+F8
Shrink a selectionSHIFT+F8
Switch between a selected field code and its resultSHIFT+F9
Select from the insertion point to the beginning of the entrySHIFT+HOME
To the beginning of a lineSHIFT+HOME
Select or unselect one character to the leftSHIFT+LEFT ARROW
One character to the leftSHIFT+LEFT ARROW
One screen downSHIFT+PAGE DOWN
One screen upSHIFT+PAGE UP
Select or unselect one character to the rightSHIFT+RIGHT ARROW
One character to the rightSHIFT+RIGHT ARROW
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site articleSHIFT+TAB
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site articleSHIFT+TAB
Move to the previous option or option groupSHIFT+TAB
Select the previous field or button in the e-mail headerSHIFT+TAB
Select the preceding cell's contentsSHIFT+TAB
One cell to the left (in a table)SHIFT+TAB
Previous cell in a rowSHIFT+TAB
One line upSHIFT+UP ARROW
Perform the action assigned to the selected button; check or clear the selected check boxSPACEBAR
Open the selected menu, or perform the action assigned to the selected button.SPACEBAR or ENTER
Show the Assistant in a wizard or dialog box. To hide the Assistant, press SPACEBAR again. Note that not all wizards or dialog boxes have Help provided by the Assistant.SPACEBAR, with the Help button selected
Move to the Help button in the wizard button in the wizardTAB
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topicTAB
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topicTAB
Move to the next option or option groupTAB
Move between options or areas in the dialog boxTAB
When the insertion point is in the message header, select the next box in the e-mail header. When the last box in the e-mail header is active, TAB selects the body of the document or message.TAB
Select the next cell's contentsTAB
One cell to the right (in a table)TAB
Next cell in a rowTAB
When a task pane is active, select the next or previous option in the task pane.TAB or SHIFT+TAB
When a toolbar or menu bar is selected, select the next or previous button or menu.TAB or SHIFT+TAB
Hide or display character formattingThe slash (/) key on the numeric keypad
Select the previous book or Help topicUP ARROW
Select the previous item in a smart tag menu.UP ARROW
Up one lineUP ARROW
Previous rowUP ARROW
Open the Correction dialog boxWindows logo key +C
Turn handwriting on or offWindows logo key +H
Switch between Voice Command mode and Dictation modeWindows logo key +T
Switch microphone on or offWindows logo key +V


More Information

Alternative keyboard layouts can be used by those who type with one hand or one finger.

More Keyboard Shortcuts can be found by searching the Help index of a Microsoft product. In Help, type "keyboard shortcuts" in the Answer Wizard or Index boxes, to get a list of keyboard shortcuts.

Last updated: Wednesday, March 19, 2008

gs