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Screen sharing

Share your screen during meetings to facilitate brainstorming, collaboration, and training.

Work together anywhere with screen sharing software

Look at content together, even when you’re apart, simply by sharing your screen on any device during a Microsoft Teams call or meeting.

Choose what you share

Show others your entire desktop or just one thing, like a browser window, app, or presentation.

Improve communication

Answer a question or clarify a point by sharing your screen, so everyone can see the same content.

Collaborate more effectively

Improve collaboration, inclusion, and understanding during a Microsoft Teams meeting by letting any participant share their screen. 

Share screens from any device

Use your computer, tablet, or phone to share your screen from anywhere.

Learn all that’s possible with screen sharing software

Explore the features and benefits of screen sharing in Teams, whether you’re training someone, brainstorming, or presenting.

The Share Content screen on a Teams video call showing the options you have to change the experience

Share your sound—or not

Choose whether to turn off your device’s sounds while screen sharing so others don’t hear notifications, or turn sound on during a video.

A Sales Analysis presentation being given over a Teams video call with multiple presenters.

Seamlessly transition between presenters

Instantly present your slides as co-presenter, so you don’t have to ask someone else to advance to the next slide.

A member of a Teams video call scrolling through the slides of a presentation being given.

Let others browse through your slides

Enable attendees to interact with content like hyperlinks and videos and to consume the content at their own pace.

A Sales Analysis presentation being given over a Teams video call where the presenter’s video is integrated into the presentation.

Add your camera

The Cameo feature allows you to easily add your Teams camera feed into your presentation, letting you customize how and where you want to appear on your slides.

A brainstorm happening using a digital whiteboard on a Teams video call.

Brainstorm together on a digital whiteboard

Collaborate in real time on a digital canvas by writing, drawing, and adding images and tables. It’s automatically saved for easy reference later.

Drawings being done in real-time over a presentation being given on a Teams call.

Draw on slides or use a laser pointer

Emphasize part of a PowerPoint slide by using a virtual laser pointer, highlighter, or pen. Erase part or all of your “ink” anytime.

Collaborative annotations being given on content being shared by a presenter of a Teams call.

Collaborate on content shared on screen

Input your feedback on content shared by the presenter on screen. Anyone in the meeting can start adding text, sticky notes, reactions, or digital ink.

Back to Tabs

Read more about screen sharing in Teams

10 effective ways to use screen sharing at work

How screen sharing can improve online meetings

Free screen sharing is easy, but are you doing it right?

Six screen sharing mistakes to avoid

What is screen sharing?

Screen sharing is when you use an app to allow other people to see what’s on your device’s screen, whether you’re using a phone, tablet, or computer. Some apps show everything on your screen, while others give you the flexibility to show just one part of it, such as a specific file or window.

Sophisticated screen share apps also include enhanced productivity features, like chat, in-meeting markup tools, and slides that participants can move between at their own pace.

A person standing in front of three screens displaying a Teams video call and a presentation being given through screen share

Why is screen sharing useful?

Screen sharing is useful because it helps you quickly collaborate with others in real time, regardless of whether people are attending a meeting in person or remotely. For example, you might hold a meeting to discuss proposed changes to a document. Without screen sharing, you’d have to email the document separately and give specific instructions as you go along about the portions you’re referencing (such as, “Go to page two, paragraph four”). But in a meeting with screen sharing, you’d simply open the relevant document, share your screen, and speak about the changes you’re suggesting with the actual passage on screen for everyone to see. Depending on the screen share app you’re using, meeting participants might also be able to edit the document directly as the meeting continues.

Because of this simple but effective functionality, screen sharing is incredibly beneficial when onboarding new employees remotely, which often requires HR orientations, trainings, and IT setup and troubleshooting. With the ability to share screens, these processes are much more streamlined and less time consuming.

What equipment do I need to screen share?

All you need to screen share is screen sharing software, a compatible device to run the software, and an internet connection. 

What should I look for in a screen share app?

Even though the basic function of screen sharing is simple, you’ll want to choose a screen share app that enhances your experience with additional productivity features. 

Some features to look for include the ability to:

  • Show someone a file.
  • Collaborate on files in real time.
  • Annotate files.
  • Have a chat window open while screen sharing.
  • Grant people access to also share screens.
  • Capture notes with an online whiteboard. 

See how companies are using Teams

Polaris highlights innovation with Microsoft Teams

Polaris hosts a technology symposium using Teams tools such as channels, chat, and meetings.

An off-road vehicle in a forest.

Marks & Spencer (M&S) embraces the future of retail with Microsoft Teams

M&S uses Teams to help empower employees, improve communication, and enhance customer experiences.

Marks & Spencer store.

Frequently asked questions

  • As long as you’re using a trusted screen share app, like Teams, it’s generally secure to share your screen. But keep in mind that anyone in the meeting will be able to see whatever is on your screen (depending on the access you’ve granted) as you present. For this reason, you’ll want to close any programs or browser tabs that contain confidential information or that could have distracting notifications, such as email and chat notifications that chime or show a preview of the message.

  • Screen sharing gives everyone a real-time look at the same thing without needing to email it or provide extensive background context, so it’s easier to understand what someone is referring to. Screen sharing can also make it easier to effectively train a new employee, brainstorm, provide IT assistance or customer support, hold a webinar, or give a presentation.

  • To screen share in Teams, select the screen sharing icon in the upper right of your meeting controls. Then choose to present your entire screen, a window, a PowerPoint file, or a whiteboard.

  • An app with screen sharing built in, like Teams, makes it easy to get everything done in one place during a chat or online meeting. People can see and work on files at the same time to help get things done faster.

  • In Teams, a red outline appears around the window or app you’re currently sharing, so you know what is and isn’t visible.

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