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Announcing new releases for Microsoft Power Automate hosted RPA

Microsoft Power Automate now supports two hosted RPA scenarios that provide developers and Center of Excellence admins a simple way to set up and scale automations:

  1. Individual hosted machines, now available in preview, enable developers to build or test automation and business users to run automation.
  2. Hosted machine groups are generally available and automatically scale workloads to optimize unattended automation in production, delivering improved business process continuity and governance at scale.

Using Microsoft hosted infrastructure running in Azure, Power Automate hosted RPA empowers our customers to run RPA quickly and at scale while freeing up resources and reducing costs.

Simplify and accelerate machine setup and allocation

Setting up RPA infrastructure manually is time consuming. It can take days to get machines for automation—from the initial machine request and creation to installation and assignment. Power Automate delivers a consistent setup experience and license for both individual hosted machines and hosted machine groups, making it faster and easier to set up and manage RPA for your organization. Instead of doing all the heavy lifting yourself, anyone with just a few basic parameters can build, test, and run large-scale automation in minutes. Just give it a name, select the base image and account to be used, and you’re all set!

If you need more advanced automation for specific desktop applications, you can bring your own virtual machine (VM) image through our integration with Azure Compute Gallery. For common scenarios, a Windows image sufficient for web automation is provided by default.

Hosted machines for attended and unattended automation

For many automation scenarios, a single machine is sufficient to support a broad range of business processes. Individual hosted machines give developers a quick and simple way to build, test, and run desktop flows without providing or setting up any physical machines.

When testing is complete, the desktop flow can be deployed on a single machine to support individual business users running in both attended and unattended mode. For unattended scenarios that are more robust, you can start by building the desktop flow on a hosted machine. Then, it can be assigned to a machine group that distributes and scales the automation workload based on demand.

Infographic showing hosted machines are for citizen and pro developers to build or test automation, and for business users to run automation in attended or unattended mode. Hosted machine groups are for unattended RPA in product to optimize your resources for higher efficiency and lower cost with automatic scaling and dynamic load balancing.

Hosted machine groups for unattended automation at scale

Automatically react to spikes in demand with scalable infrastructure

Planning for variability in RPA utilization is challenging and time-consuming, making it difficult to guarantee response times when speed is necessary. When additional capacity is needed, critical processes are slowed or put on hold waiting for support teams to set up and allocate more machines. In some cases, large pools of machines are allocated to support peak-load processes, resulting in low average machine utilization and higher costs.

Hosted machine groups solve this problem by automatically provisioning hosted bots when needed. Bots are virtual machines running in Azure that run your automation flows unattended and can scale to run simultaneously on multiple Windows VMs. When a desktop flow waits in the queue and no bot is available, a new bot is created automatically up to the maximum number of bots determined by the admin. There is no need to set up or register those machines and they can be easily reassigned to different workloads whenever you need them.

You don’t have to worry about whether you’ll have enough machines to run your automations when demand spikes, or whether you have underutilized machines adding cost without delivering value to your organization.

Screenshot of Power Automate hosted machine group setup including user selection of the maximum number of bots allowed for the machine group.

Improve efficiency with dynamic load balancing

Hosted machine groups let you share resources among different automation scenarios. Multiple RPA processes with varying load levels are automatically scaled in and out based on real-time load. The number of bots allocated to the group are automatically assigned across different RPA processes, ensuring available machines are efficiently utilized.

For example, you can have 10 bot capacity shared between two groups—let’s say one for sales and one for finance. If finance requires additional processing capacity while sales workloads are light, the majority of the 10 bot capacity will be assigned to finance. When finance’s processing is complete or returns to normal levels, the bot machines assigned to finance will be available again for sales or other hosted machine groups to run their workloads.

Monitor your RPA queue and optimize your environment

Visibility is essential to managing and optimizing your RPA infrastructure. Power Automate gives administrators real-time data on process flows coupled with a simple management user interface (UI) to adjust and optimize RPA infrastructure. You can view runs that are in process and those that are in queue as well as a complete history of all completed runs. High priority desktop flows can then be promoted to the top of the queue or reprioritized based on business need.

As traffic increases or decreases over time, it’s easy to adjust the maximum number of bots in a hosted machine group. At any time, the number of bots for each team can be limited to ensure others have capacity to meet their demand. And of course, the hosted machine group can be deleted when no longer needed.

Screenshot of Power Automate invoice management where users can view and manage flow status including succeeded, running, and queued.

Accelerate innovation with Power Automate hosted RPA

With our latest hosted RPA add-on, scalable automation is now accessible to everyone from information workers to pro developers to centers of excellence. Manage your costs, optimize your resources, and spend more time focusing on what’s most important to your business.

If you’re ready for a test drive, sign up for a free Power Automate trial. You can also learn more about hosted machines and hosted machine groups in our documentation or see pricing for hosted RPA add-on licenses.