Universal Print

This cloud-based print solution enables simple, rich, and secure printing experiences, while reducing time and effort for IT.

Streamline the way you manage print

Unblock the move to the cloud and support print for Azure AD users without a complex hybrid print setup. Universal Print eliminates the need for on-premises infrastructure, and enables IT to manage printers directly through a centralized portal.

Three people working in a meeting room all with Surface laptops. One person is holding up their laptop and presenting the screen to the other two people.
  • Move to a print setup that’s scalable and easy to configure.

  • Eliminate the need to manage print servers.

  • Enjoy robust management capabilities through the centralized Azure portal.

  • Control print environment and reporting.

  • Gain visibility and insights into your print environment.

Print effortlessly every time

Users enjoy an intuitive printing experience with no learning curve, and can print from anywhere when connected to the internet and authenticated to Azure AD. There’s no need to install printer drivers, and Universal Print’s location-based printing capabilities makes it easy to locate the nearest printer and print right away.

Two people having a conversation and looking at a laptop.
  • Location-based printing makes it easy for users to locate their nearest printer and print right away.

  • View, add, and print only to printers that user has access to.

  • Search from a large catalog of printers both near and outside of the current location.

  • Eliminate the need to install printer drivers.

  • Print from anywhere when connected to the internet and authenticated to Azure AD.

Protect your documents and data

Modern printer deployment and access control through Azure AD and Zero Trust Network. Universal Print protects organizational and personal information through secure connections and handles data in accordance to Microsoft data management guidelines.

A person sitting on a couch using a tablet and pen.
  • Help your organization keep printers and documents secure using Azure AD users and security groups.

  • Print data is stored in the same manner as other Office data, in accordance with Microsoft’s data management guidelines.

  • All communications are protected over secured HTTPs connections.

  • Printers are represented as Azure AD device objects backed by an X.509 certificate.

  • Universal Print ready printers support modern authentication enabling deployment in Zero Trust Network infrastructure.

Resources

See how customers are using Universal Print

See how organizations are improving print management and experience.

See how Microsoft is using Universal Print

Find out how Microsoft developed and deployed Universal Print.

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Use Universal Print as part of a complete productivity, mobility, and security solution.