Microsoft Viva Topics

Viva Topics automatically organizes content and expertise across your organization, making it easy for people to find information and put knowledge to work. Viva Topics is $4.00 per user/month.

Overview
Guided Tour

Guided Tour Home

Discovery

Content discovery

Content discovery

Deliver knowledge in context, with topic cards surfaced across Outlook, Microsoft Teams, SharePoint, Search, and other apps in Microsoft 365.

See topics in context

Learn more about topics—such as projects, products, customers, and industries—in context as they appear across the apps in Microsoft 365 you use every day.

Quickly learn more about a topic

Hover over a topic highlight to see a topic card with a brief description, relevant experts, and files—all without leaving your app.

Dive deeper into a topic

Expand the topic card to see the topic page and get even more information including a full description, acronyms, conversations, and related topics, people, and files.

See all topics in one place

Visit the topic center to review your topic connections and manage knowledge across your organization.

Topic curation

Bring together relevant content, conversations, links, and expertise from across your organization.

Enable AI-driven content indexing

Index the sites you select in the Microsoft Cloud and external sources with Microsoft Graph content connectors.

Automate topic identification

Automatically categorize knowledge into common subjects such as projects and products, and extract topic definitions, acronyms, and alternate names.

Connect topics, people, and resources

Use Viva AI to generate topic pages with a description, related content, and relevant people—and then update the pages as new information becomes available.

Content curation and organization

Enable experts across your organization to revise topics, pin resources, and identify other experts while Viva Topics learns and makes updates.

Manage AI-generated and manually added topics

Start in the topic center to create, edit, delete, and reject topics generated by Viva AI and to manually add new topics.

Manage access to topics

Control who has permission to view, create, edit, and manage topics. Add multilevel content security with Microsoft information protection.

Edit topic pages

Revise descriptions, confirm suggested people and resources and pin them, and add web parts and adaptive cards.

Works across apps in Microsoft 365

Offer a seamless experience across Microsoft 365, with topics discoverable in the apps you use every day.

Viva Topics app for Microsoft Teams

Enable your users to access the topic center in Teams, and use hashtags to attach topic cards to any chat.

Discover topics on SharePoint

Surface topic highlights, topic cards, and topic pages on SharePoint pages, hubs, and news stories.

Add and discover topics in messages

Attach topic cards to any message in Outlook with hashtags so recipients can view topic cards and suggested additional topics in the message pane.

Connect with experts

Connect with experts directly from topic cards and topic pages. Hover over a name to open their people card and send them a message or set up a meeting.

Management and administration

Generate and show topics only from the content users are allowed to see, based on your security and privacy settings in Microsoft 365.

Backed by Microsoft 365 Security

Viva Topics uses existing content security features in Microsoft 365, along with administrative controls, to manage what AI-generated content is shown to users in your organization.

Keep sensitive information under wraps

Restrict access to content with Microsoft Purview Information Protection sensitivity labels.

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See Viva Topics in action

Features and pricing

Microsoft Viva in Microsoft 365

Included

in Microsoft 365 and Office 365 plans for enterprise

Some employee experience features are included in Microsoft 365 and Office 365 plans for enterprise.

Apps included

  • MicrosoftViva Connections
  • MicrosoftViva Engage

Microsoft Viva Topics

Microsoft Viva Topics $4.00

user/month

(annual subscription—auto renews)1

All the employee experience features included in Microsoft 365, plus:

  • Topic cards, pages, and centers
  • Knowledge curation
  • Search and discovery
  • Management and administration

Apps included

  • MicrosoftViva Connections
  • MicrosoftViva Engage

Save 25%*

Microsoft Viva suite

Microsoft Viva suite Full price was $12.00 Now $9.00

user/month

(annual subscription—auto renews)1

Everything in Viva Topics, plus:

  • Viva Learning to seamlessly integrate access to learning content into the places employees already spend their time
  • Viva Insights to improve productivity and wellbeing with data-driven, privacy-protected insights
  • Viva Goals to stay aligned at scale, focus teams on impact, and bring goals into the flow of everyday work

Apps included

  • MicrosoftViva Connections
  • MicrosoftViva Engage
  • MicrosoftViva Insights

Microsoft 365

The features with checkmarks in this column are included in Microsoft 365 and Office 365 plans for Enterprise.

Microsoft Viva Topics

Microsoft Viva Topics $4.00
user/month
(annual subscription—auto renews)1

Automatically organize content and expertise across your organization.

Save 25%*

Microsoft Viva suite

Microsoft Viva suite Full price was $12.00 Now $9.00
user/month
(annual subscription—auto renews)1

Empower people and teams to be their best from anywhere with the full employee experience suite.

Compare Microsoft Office Product features
Feature name

Microsoft 365

Microsoft Viva Topics Microsoft Viva suite

Microsoft Viva Topics

Not included

Included

Included

Search connectors (index items)

Not included

Included

Included

Expertise finding

Not included

Included

Included

Topic cards, pages, and centers

Not included

Included

Included

Topic highlights in SharePoint, Office, and Microsoft Search

Not inlcuded

Inlcuded

Inlcuded

Topic highlights in Microsoft Teams, Outlook, and Yammer

Not included

Included
Included

Answer concierge and contextual search

Not included

Included

Coming in 2023

Included

Coming in 2023

Microsoft Viva Connections

Included

Included

Included

Customize Viva Connections with your company branding

Included

Included

Included

Create a centralized destination that’s personalized for employees

Included

Included

Included

Provide a unified communications channel to aggregate and share essential information

Included

Included

Included

Target communications and dashboard items to individuals or groups

Included

Included

Included

Boost critical items to maximize exposure

Included

Included

Included

Build a modern employee experience on your existing infrastructure

Included

Included

Included

Integration with partner providers and human resources systems

Included

Included

Included

Create custom adaptive cards to connect to your existing applications

Included

Included

Included

Microsoft Viva Engage

Included

Included

Included

Create and join employee communities

Included

Included

Included

Post and pin announcements

Included

Included

Included

Start a variety of conversation types

Included

Included

Included

Find insights about community or conversation engagement

Included

Included

Included

Post questions, crowdsource solutions, and mark best answers

Included

Included

Included

Create, find, and follow storyline posts

Included

Included

Included

Create, find, and follow stories

Included

Coming soon

Included

Coming soon

Included

Coming soon

Microsoft Viva Learning

This feature is partially included
This feature is partially included

Included

Viva Learning in Teams

Included

Included

Included

Access full Microsoft Learn and Microsoft 365 Training libraries and the top 125 LinkedIn Learning courses2

Included

Included

Included

Search, share, and chat about learning content

Included

Included

Included

Create learning tabs in Teams channels

Included

Included

Included

Organization-generated learning content with SharePoint and Viva Learning

Included

Included

Included

Surface learning content in Microsoft Search across Bing.com, Office.com, and SharePoint.com3

Not included
Not included
Included

Course recommendations and progress tracking

Not included

Not included

Included

Integration with partner content providers

Not included

Not included

Included

Integration with learning management systems

Not included

Not included

Included

Add learning content to calendar with suggested time slots

Not included

Not included

Included

Microsoft Viva Insights

This feature is partially included
This feature is partially included

Included

Personal insights with the Viva Insights app in Teams and web apps

Included

Included

Included

Personal insights in your daily briefing email and semi-monthly digest email

Viva Insights add-in and inline suggestions in Outlook

Included

Included

Included

Premium personal insights—meeting categories and email open rates

Not Included

Not Included

Included

Plans for healthy collaboration - scheduled emails, effective meetings, recurring time booking, shared focus time, and no-meeting days

Not included

Not included

Included

Manager insights for leading strong teams

Not included

Not included

Included

Leader insights for seeing trends across the enterprise

Not included

Not included

Included

Custom analysis tools and accelerators

Not included

Not included

Included

Microsoft Viva Goals

Not Included

Not Included

Included

Create, manage, align, and customize objective and key results (OKR) workflows with templates and automated check-ins

Not Included

Not Included

Included

Boost your business rhythms with OKRs using shared dashboard and advanced insights

Not Included

Not Included

Included

Bring goals into the flow of everyday work with the Viva Goals app in Teams and Azure DevOps, and the messaging extension in Teams chat

Not Included

Not Included

Included

See and automatically update OKRs and projects within the project management and data management tools you already use

Not Included

Not Included

Included

Get enterprise scale and security with single sign-on (SSO) capabilities, data encryption, security operations center (SOC) 2 type 2 compliance, enterprise-grade privacy, and advanced permissions

Not Included

Not Included

Included

Use advanced OKR configurations with customizable weights and scoring guidance

Not Included

Not Included

Included

Frequently asked questions

|

Viva Topics is an AI-powered solution that discovers, organizes, and surfaces what matters. It automatically organizes content and expertise across your systems and teams into related topics such as projects, products, processes, and customers. People don’t need a separate application or search—knowledge simply finds them in the apps they already use. Experts can rapidly curate and share knowledge through simple, highly customizable web pages.

Viva Topics is available as a user-based add-on for Microsoft 365 plans for commercial customers. For more details on Microsoft 365 plans, please see the Microsoft 365 Enterprise Licensing page.

Anyone viewing, accessing, or curating topic cards, topic pages, or topic centers or otherwise benefiting from Viva Topics capabilities requires a license. This includes the following scenarios:

  • Discover topics through topic highlights on a SharePoint page
  • Open a topic card to view and select related team members, resources, and related topics
  • Open and view a topic page
  • Create a new topic
  • Curate a topic by updating the description, adding additional resources, and suggesting team members
  • Manage mined and added topics for accuracy and relevance

Viva Topics is available to customers worldwide and currently offers English language support.

Yes, we plan to make Viva Topics available for government cloud in the future.

|

Yes, we have a full set of admin controls for the functionality. It will ship “Off” by default so that you are able to plot the right adoption journey for your organization.

Viva Topics is based on the security and compliance boundaries of content enforced across Microsoft 365. For example, access, retention labels, data sovereignty, and information barriers are all maintained consistently before and after the activation of Viva Topics. In addition, organizations can apply restrictions on the scope and availability of topic information shared by Viva Topics.

|

There are two ways to generate topics: 1) users can create topics manually and 2) AI can detect and generate topics automatically. Once a topic is created, AI will update the topic and related resources as it discovers new information. For manually created topics, AI will attempt to add additional content based on the topic’s context. In addition, users can also manually update topic cards and pages to adjust the topic description or highlight new resources and connections. These scenarios are part of the human and AI story where machine learning and human curation together can build a better experience for end users.

Microsoft Graph helps supply insights about content and knowledge throughout Microsoft 365, and Viva Topics builds on top of the Graph to create your knowledge network. Viva Topics powers new user experiences for knowledge – including content integration via Microsoft Search, and knowledge sharing via the topic center and topic cards, for example.


Microsoft Graph provides a consistent API for addressing Microsoft 365 data and personalized insights and is used throughout the suite in places such as Microsoft Search and OneDrive suggested files.

We’re developing a set of APIs which will allow customers to highlight topics and show topic cards in applications other than Office 365. This is an essential ingredient in allowing other Microsoft application teams and our ISV partners to build integrations into Microsoft Viva.

While Viva Topics is going to work most optimally for organizations using Microsoft 365 as their content management system, we understand that topics and knowledge exist outside of Microsoft 365. There are content connectors and APIs available—and more being developed—to help customers integrate the information from third-party systems into the Microsoft Graph.


With connectors and topics, you have the capability not only to bring information into your Microsoft apps through topic cards, but also to make connections between the content in Microsoft 365 and the content coming from external sources—providing your users a more holistic view of the organization’s knowledge.


For more information on Microsoft Graph content connectors, including how to use them and build your own, read this overview.

|

For Viva Topics, topics will be discovered from files and pages stored in modern or classic sites. However, topic highlights will only appear on modern SharePoint pages. These pages may exist in a modern type of site such as a communication site or a group site connected to a Team. In addition, where a classic site has had modern pages added these will also feature topic highlights.

Because Viva Topics uses SharePoint, we want you to be able to use all the customization features inside of SharePoint to make this really yours. This is about helping you to populate what you would want in your knowledge center and to be able to use the branding that's appropriate for you and your culture.

Implementation and support

Documentation

See how to get started using Viva Topics in your organization.

Adoption

Adoption and training resources to help you get started using Viva Topics.

Support

Find Viva Topics help and learning content for employees.

FastTrack

Get help enabling Microsoft Viva and the foundational capabilities in Microsoft 365 that support employee experience.

Customer stories

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Case study: Mott MacDonald

See how global management, engineering, and development consultancy Mott MacDonald uses Viva Topics.

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Case study: Northumbrian Water Limited

See how Northumbrian Water uses Viva Topics for knowledge delivery.

Additional resources

Get started with Viva Topics

Empower people and teams to be their best

Viva Topics is part of Microsoft Viva, the employee experience platform designed to help people connect, focus, learn, and thrive at work.

*Save 25% when you buy before January 1, 2023.

  1. Once your paid subscription begins, cancelation policies vary based on your status as a new customer, product, and domain selections on Microsoft. Learn more. Cancel your Microsoft 365 subscription any time by going to the Microsoft 365 admin center. When a subscription is canceled, all associated data will be deleted. Learn more about data retention, deletion, and destruction in Microsoft 365.
  2. Customers with a LinkedIn Enterprise subscription can access the entire LinkedIn Learning library.
  3. Requires a minimum of one purchased license for admins to enable Viva Learning content in Microsoft Search for their entire tenant.