February 24, 2026

How to transfer data to a new PC: A simple guide for new computer owners

A new PC is an exciting investment. If you choose a Copilot+ PC, for example, you have the fastest, most intelligent Windows PC ever, along with brilliant new AI features designed to enrich your everyday life.

New PCs run Windows 11 – the best Windows, yet. Windows 11 makes it easy to bring your files, apps, and memories with you. This article shows you how to feel instantly at home with your new PC.

Plan to move files to a new PC

Before you begin, it helps to know what you want to move from the old PC to the new PC. A quick review of the following items can help you keep the transfer focused and efficient:

Personal files: Documents, photos, videos, music, and downloads
Settings and preferences: Desktop background, browser favorites, saved Wi-Fi networks, accessibility options
Apps and software: Productivity tools, creative apps, and everyday utilities
Cloud-stored data: Files already saved in OneDrive² or other cloud services

The easiest option: Windows 11 data transfer

The built-in backup experience available with Windows 11 is the simplest and most trusted way to transfer data to a new PC.

With Windows Backup¹,²,⁴, you can take your files and most settings and apps with you to your new Windows 11 computer. When you sign in with your Microsoft account, Windows Backup will help you securely save and transfer what’s important to you⁴,⁵.

During the new PC setup, Windows asks whether to restore from an existing backup. After sign-in, Windows restores files to familiar locations and reapplies supported settings automatically. Apps linked to the Microsoft Store are also ready to reinstall.

This method works best when both PCs use the same Microsoft account and when files fit within available OneDrive storage.

Using data transfer software for more control

Some data transfer situations call for more direct control. Large media libraries, specialized file structures, or limited internet access can make local transfers more practical.

Data transfer software allows for a direct connection between two PCs over Ethernet or a local network. A wired connection offers faster speeds and consistent performance. A network transfer offers flexibility when cables are not available.

Using data transfer software suits users who prefer hands-on selection and direct file movement.

Pros:

More customization
No cloud storage limits

Cons:

Extra setup
Varying quality depending on the software

AI Art Created by Copilot

Other ways to transfer data to a new PC

Traditional data transfer methods remain useful, such as:

External hard drives or USB drives: effective for large folders and offline transfers
Cloud storage services: convenient for syncing files across devices
Manual copy and paste: practical for small, specific file sets

Each option works best for targeted transfers rather than full system moves.

Step-by-step: PC data migration

No matter which data transfer method you choose, the following steps help ensure success:

Prepare the old PC: Install Windows 11 updates, remove unneeded files, and save a Windows Backup.
Set up the new PC: Connect to the internet and sign in with the Microsoft account used for backup⁴.
Begin the transfer: Restore data during setup or start the chosen transfer method. The first time you start your new Windows 11 PC, sign into your Microsoft account, then follow the prompts to make your new PC feel like home
Review results: Open key folders and launch frequently used apps..

Common questions new PC owners ask

Will everything transfer automatically?
Windows Backup restores many files and settings. Some apps require reinstallation.
Should the old PC stay available?
Keep the old PC until files and apps have been verified on the new computer.
How long does the transfer take?
Transfer time depends on file size and method. Most setups complete quickly.
Is data protected during transfer?
Windows security features and trusted tools protect files throughout the process.

Tips for a smooth and secure data transfer

Use Windows 11 features such as Windows Backup whenever possible. Windows Backup integrates directly into setup and restores files and settings without additional configuration.

Before retiring the old PC, open specific folders—Documents, Pictures, and Desktop—and confirm those files appear on the new computer. This step helps confirm a complete transfer.

After setup finishes, allow OneDrive syncing and app installations to complete before reorganizing files. When an app requires reinstallation, download the app from the original publisher to ensure compatibility and current security updates.

Start fresh without starting over

Windows 11 helps make upgrading to a new PC feel effortless. Your files, preferences, and the tools use everyday move with you, so your new PC feels like home the moment you sign in.

After your data is transferred, it’s time to enjoy your new PC. Take a moment to explore the Windows 11 features available with your new PC. Edit a photo, start a project, or just browse and experience the speed, power, and smarts of a new PC.

DISCLAIMER: Features and functionality subject to change. Articles are written specifically for the United States market; features, functionality, and availability may vary by region. 
[1] Windows can back up files, settings, and apps from PCs running Windows 10 and higher. Restore is available on Windows 11, version 22H2 and higher. Geographic restrictions may apply.
[2] Requires Microsoft account. Up to 5 GB of Microsoft Storage is included. Data transfers exceeding 5 GB require an active Microsoft subscription or trial.
[3] Using Windows Backup to restore to a Windows 11 PC requires you to sign in during initial device setup with the same Microsoft account you used for Windows 10 PC backup.
[4] Internet access required. Fees may apply.
[5] When you open apps for the first time on your new Windows 11 PC, some will reinstall when you first open them. Other apps may require you to reinstall them manually from the original app provider.