Because Microsoft is committed to promoting a positive work environment, we expect our suppliers and their employees, agents, and subcontractors to adhere to the same standards of conduct and behavior that we expect from our own employees while they are on Microsoft property or doing business with or on behalf of Microsoft.

We are committed to our mission of helping people and businesses throughout the world realize the highest levels of productivity and success. Achieving our mission isn’t just about building innovative technology, it’s also about who we are as a company and as individuals, how we manage our business internally, and how we work with customers, partners, governments, communities, and suppliers.

 

Supplier Code of Conduct compliance

Suppliers and their employees, personnel, agents, and subcontractors (collectively referred to as “Suppliers”) must adhere to this Supplier Code of Conduct while conducting business with or on behalf of Microsoft. Suppliers must require their next-tier suppliers to acknowledge and implement the SCoC in their operations and across their supply chains. Suppliers must promptly inform their Microsoft contact, a member of Microsoft management, or the contacts provided at the end of this document when any situation develops that causes the Supplier to operate in violation of this Code of Conduct.

 

All Microsoft Suppliers must conduct their employment practices in full compliance with all applicable laws and regulations and in compliance with Microsoft requirements, which may exceed local legal requirements. In all cases in which Microsoft requirements are more stringent than local legal requirements, Suppliers are required to meet the more stringent Microsoft requirements.

 

While Microsoft Suppliers are expected to self-monitor and demonstrate their compliance with the SCoC, Microsoft may audit Suppliers or inspect Suppliers’ facilities to confirm compliance. Suppliers that behave in a manner that is unlawful or inconsistent with the SCoC, or any Microsoft policy, risk termination of their business relationship with Microsoft. Complying with the SCoC and completing the SCoC training offered by Microsoft are required in addition to meeting any other obligations contained in any agreement a Supplier may have with Microsoft.

 

If you wish to report questionable behavior or a possible violation of the Supplier Code of Conduct, please report a concern.

 

Review the July 2019 Microsoft announcement around the SCoC refresh.

Supplier Code of Conduct training program

Microsoft expects Suppliers to act ethically and with integrity. Suppliers demonstrate this commitment by complying with our Supplier Code of Conduct (SCoC) and ensuring that their employees are trained on the SCoC.

 

Suppliers will establish training measures for their managers, employees, and agents to understand and to comply with the contents of the SCoC, the applicable laws and regulations and generally recognized standards. External Staff workers who are engaged in services for Microsoft, who will bill time to Microsoft, or who otherwise work on Microsoft matters are required to complete the SCoC training and agree to comply with the SCoC. External Staff includes Vendors/Agency Temps (Contractors), Business Guests, and Outsourced Staff.

 

Microsoft managed onboarding/pre-access policy (established in 2016): External Staff are required to complete the SCoC training before they can obtain Microsoft access credentials. External Staff workers will receive an email notification (from extops@microsoft.com) that provides a position number and link to a third-party registration and training site requesting they complete the 30-minute online training. Once the External Staff worker completes the training, the process for granting access to Microsoft's corporate network and/or buildings will proceed. This automated training process will occur for all newly generated position numbers and does not require any action of the requestor or sponsor. The Microsoft managed training link cannot be forwarded/re-used.

 

Supplier managed training policy (2019 refreshed SCoC): In addition to the onboarding/pre-access training policy managed by Microsoft, Suppliers are accountable to train all employees and agents working on Microsoft matters on an annual basis. A supplier version of the Microsoft SCoC training is available to help the Supplier meet the annual training accountability and to help Suppliers onboard all external staff who do no not require access to the Microsoft corporate network and/or building access per the policy outlined above. The Supplier version of the course does not have tracking, and Suppliers are required to have a process and management system in place for administering and tracking annual training. The supplier training link cannot be used for the Microsoft managed onboarding/pre-access training process.

 

 

Global implementations for Microsoft pre-access training policy

Australia

APAC*

Canada

France

GCR**

Germany

India

Japan

LATAM***

United Kingdom

United States

Western Europe****

*APAC countries include: Bangladesh, Brunei Darussalam, Cambodia, Christmas Island, Indonesia, South Korea, Malaysia, Myanmar, Nepal, New Zealand, Philippines, Singapore, Sri Lanka, Thailand, and Vietnam

**GCR countries include: China, Hong Kong, Macau, and Taiwan

***LATAM countries include: Argentina, Bolivia, Brazil, Chile, Colombia, Costa Rica, Curacao, Dominican Republic, Ecuador, El Salvador, Guatemala, Honduras, Jamaica, Mexico, Panama, Paraguay, Peru, Puerto Rico, Trinidad and Tobago, Uruguay, and Venezuela

****Western Europe countries include: Aland Isles, Austria, Belgium, Denmark, Finland, Iceland, Italy, Luxembourg, Netherlands, Norway, Portugal, Spain, Sweden, and Switzerland

 

Future implementations of the SCoC onboarding/pre-access training policy will align to the international expansion of the External Staff Access Length Limits Policy.

FAQs

General information Human rights & fair labor Background screening Supplier travel SCoC training Pre-access training

General information

|

Please visit Doing Business with Microsoft to learn more. The requirement to comply with the Supplier Code of Conduct is detailed online, through various Master agreements, and in our PO Terms and Conditions (section 14). Additionally, Suppliers acknowledge the Supplier Code of Conduct and Microsoft PO Terms and Conditions during the Microsoft Supplier setup process.

Yes, the SCoC was refreshed in July 2019. What's changed is that many of the requirements have been consolidated into one document and further clarified and expanded upon.

Suppliers and their employees, personnel, agents, and subcontractors (collectively referred to as "Suppliers") must adhere to this Supplier Code of Conduct while conducting business with or on behalf of Microsoft. Suppliers must require their next-tier suppliers to acknowledge and implement the SCoC in their operations and across their supply chains. Suppliers must promptly inform their Microsoft contact, a member of Microsoft management, or the contacts provided at the end of this document when any situation develops that causes the Supplier to operate in violation of this Code of Conduct.

 

All Microsoft Suppliers must conduct their employment practices in full compliance with all applicable laws and regulations and in compliance with Microsoft requirements, which may exceed local legal requirements. In all cases in which Microsoft requirements are more stringent than local legal requirements, Suppliers are required to meet the more stringent Microsoft requirements.

No. While Microsoft Suppliers are expected to self-monitor and demonstrate their compliance with the SCoC, Microsoft may audit Suppliers or inspect Suppliers' facilities to confirm compliance. Suppliers that behave in a manner that is unlawful or inconsistent with the SCoC, or any Microsoft policy, risk termination of their business relationship with Microsoft. Complying with the SCoC and completing the SCoC training offered by Microsoft are required in addition to meeting any other obligations contained in any agreement a Supplier may have with Microsoft.

Companies may be doing business with Microsoft in a variety of capacities. To the extent that a company is exclusively engaged with Microsoft in a Partner capacity and is not providing any procured goods or services to Microsoft, compliance with Microsoft's Partner Code of Conduct and related training requirements would be sufficient at this time. However, if a company is engaged with Microsoft in both a Partner and Supplier capacity, it is expected that in addition to compliance with the Partner Code, they additionally comply with Microsoft's current Supplier Code of Conduct (SCoC) and its related requirements.

Microsoft expects Suppliers to act ethically and with integrity. Suppliers demonstrate this commitment by complying with the SCoC and ensuring their employees are trained on the Code. This requirement is included in the Master Agreement as well as in the Terms and Conditions of the Purchase Order. For additional information on compliance with the training program please see the Training FAQs.

Yes, the license is handled when the account is created and Pro Plus can be installed from: https://portal.office.com/account#installs

Office 365 Business Premium is a non-enterprise subscription and doesn’t have the OneNote app as part of the suite. It is recommended to have the Office 365 Pro Plus suite to ensure that software and information are managed and protected by Microsoft.