Privacy at Microsoft
Microsoft believes privacy is a fundamental human right. We are committed to providing you with products, information, and controls that allow you to choose how data is collected and used.
The My Number Act (Japanese and English) was enacted in 2013, and took effect in January 2016. It assigns a unique number—My Number is also called the Social Benefits and Tax Number—to every resident of Japan, whether Japanese or foreign. The Personal Information Protection Commission has issued guidelines and Q&A (in Japanese) to ensure that companies properly handle and adequately protect My Number data as required by law.
While the responsibility and ownership of personal data is with our customers, per the Online Services Terms, Microsoft contractually commits that Azure, Dynamics 365, Intune, and Office 365 in-scope cloud services have implemented technical and organizational security safeguards to help our customers protect individuals’ privacy. These safeguards are based on established industry standards, such as ISO and Service Organization Controls (SOC).
Furthermore, Microsoft does not have standing access to My Number data stored in these in-scope cloud services, so companies do not need to supervise handling of data by Microsoft (as outlined in Q3-12). Nonetheless, companies are required to take appropriate safety measures to protect My Number data stored in the cloud (Q3-13).
In accordance with the Argentine National Constitution, the Argentina Personal Data Protection Act 25,326 aims to protect personal information recorded in data files, registers, banks, and elsewhere to help protect the privacy of individuals, and also provide a right of access to the information that may be recorded about them. In a data transfer agreement, we contractually commit that Azure, Dynamics 365, Intune, and Office 365 in-scope services have implemented the applicable technical and organizational security measures stated in Regulation 11/2006 of the Argentine Data Protection Authority. Moreover, we make important commitments regarding notifications, auditing of our facilities, and use of subcontractors.
Canadian privacy laws—such as the Privacy Act, Personal Information Protection and Electronic Documents Act (PIPEDA), Alberta Personal Information Protection Act (PIPA), and British Columbia Freedom of Information and Protection of Privacy Act (BC FIPPA)—aim to protect the privacy of individuals, and give them the right to access information gathered about them. The laws require organizations to take reasonable steps to safeguard information in their custody or control, and cover personal information that is held and processed by governments and private organizations in data files, registers, and elsewhere.
Ultimately, the responsibility and ownership of personal data lies with our business customers, per the Online Services Terms. However, Microsoft contractually commits that Azure and Intune in-scope services have implemented security safeguards to help them protect the privacy of individuals, based on established industry standards such as ISO/IEC 27001 and the SOC framework. We have assessed our practices in risk, security, and incident management; access control; data integrity protection; and other areas relative to the recommendations from the Office of the Privacy Commissioner of Canada, and have determined that the in-scope services are capable of meeting those recommendations.