A teacher pointing to a projected screen in a classroom

Parent-Teacher Conferences

Set up a multilingual parent-teacher conference using the Translator app

Microsoft Translator conversation feature

What is the Microsoft Translator conversation feature?

The Microsoft Translator conversation feature translates conversations across devices, enabling two or more people to interact one-on-one or for larger group interactions.

Why use the conversation feature for Parent-Teacher Conferences?

Teachers and school staff can use the conversation feature to facilitate conversations where language is a barrier, such as in:

  • One-on-one meetings between teachers and school staff
  • Group settings such as school orientation meetings
  • Assemblies for parents that are not yet fluent in the school staff’s language


Microsoft Translator for Education: Parent-Teacher ConferencesLearn how Microsoft Translator can be used to engage parents with their children's teachers and school community by providing real-time language translation for parent-teacher conferences.

How to start a conversation

How to start a conversation from a device

  1. Choose a device: Android, iOS, Windows 10.
  2. Download the Microsoft Translator app from your device’s app store.
  3. Open the app and tap on the multi-person conversation icon
  4. Tap Start; Enter your name and language
  5. Share the QR or 5-digit Conversation code
  6. Start chatting! Use the microphone feature by pressing & speaking (push-to-talk, like with a walkie-talkie), or simply type your text. You’ll see the translated text of the conversation in your language – even if other users are speaking in a different language.

How to start a conversation from the browser

  1. Open your browser and type https://www.translate.it
  2. Enter your name and language
  3. Share the QR or 5-digit Conversation code
  4. Start chatting by holding down the microphone button or space bar to speak, or typing a message.
  5. You’ll see the translated text of the Conversation in your language – even if other users are speaking in a different language.


Technology specifications

AndroidPhones, Tablets, Kindle Fire tablets, ChromebooksChrome, Firefox
iOSiPhone, iPadnSafari, Chrome, Firefox (text input only; no speech)
PowerPoint add-inWindows onlyn/a
Windows 10PC, Mobile, Surface Hub, HololensPC: Chrome, Edge, Firefox

Supported languages

A/V Set-up

1. Using a computer? Wear a headset.
The Translator conversation feature works best when you wear a mic close to the mouth, since it reduces background noise and effect of reverberation while speaking. If you use the microphone built into the computer, the transcribed speech might suffer. List of recommended headsets

2. Strong internet connection and a quiet room
A strong WiFi, wired, or data connection is important – and so is a quiet room. Microsoft Translator requires access to the cloud, and it’s best to have a good connection and very little background noise.

3. Provide an extra device
If you plan to have a parent join the conversation from their device, be sure in advance that they have a compatible device (see technology matrix above). If they don’t, bring an extra device that they can use.


Tips for using the conversation feature

Hold the microphone close to your mouth.

  • Focus on proper articulation (no mumbling) and pause between sentences so the system can catch up (it waits for a pause to finalize the translation). If you follow these two principles, there is no need to speak slowly.
  • Avoid very short or very long sentences. The system (both for speech recognition and translation) uses the context of a full sentence. By providing more context, you will increase the chances for both to work better. Ideally, sentences between 5 and 15 words are perfect.

Avoid unusual people and place names, if possible.

Also avoid foreign place names. So, for instance, while speaking English, cities like Seattle or Milan will work fine. However, Klahanie or Milano might not.

If you’re bilingual, don’t switch languages.

Translator will only understand the language you chose.

Case Study

Learn how a middle school used the Translator app to have a multilingual parent meeting.

For parents: how to join a conversation

Parent-teacher conference letters

Reach out to parents in their native language and invite them to a live, translated parent-teacher conference using the Translator app! Download the pre-translated template from the Parent-Teacher conference letter page. Each template explains how parents can download the app from their phone or tablet.