Welcome to Microsoft 365 for work

Sometimes you need to quickly create a document. Use Microsoft 365 Copilot to generate a draft fast. 

1. Start a new blank Word document.
2. Select the Copilot icon to open the Draft with Copilot box.
3. In the Draft with Copilot box, enter your prompt. For example, “Write a sales proposal for a new product.”
4. Select Generate, and Copilot will draft new content for you.
5. After Copilot generates the content, select Keep it or Regenerate if you want to fine tune your draft.

1. Open Outlook, and then select New mail.
2. Fill in the details for the email, including who you're sending the email to, the subject, and your message in the email body.
3. Use the editing features in the ribbon to format your email as needed. For example, you could format text, insert images, or attach a OneDrive file to the email.
4. Select the down arrow on the right side of the ribbon and select Classic ribbon to see more editing features.
5. When you're done, select Send.

1. You can schedule an event in Outlook, such as an in-person meeting with others.
2. Open Outlook, select New from the ribbon menu, and then select Event.
3. Give your event a title.
4. Select Invite attendees, type the names or email addresses of the people you want to invite to the event, and then select them.
5. Select the date and time of your event. If you want to find a time that works for your attendees, select the Scheduling Assistant tab to check their schedules. Outlook will also suggest a time when everyone is available for your event.
6. If you want this to be an in-person event, select In-person event.
7. Select Search for a room or location to specify where you want the event to occur.
8. Type an invitation to the event.
9. Select Send.
10. Recipients will receive an email notification they can respond to.

1. Open Teams and go to Calendar.
2. Select New meeting.
3. Add a title and add attendees to the meeting. You can add people from inside or outside your company, including those who don't have a Teams license. Add their full email address to invite them.
4. Add the date and the time and length of the meeting. Choose More options to select other options you can add to a meeting. Add meeting details and add a room or location if you want to meet in person.
5. When you're done, select Save.

You can share files with other people in Teams. This includes files that are on your local device, the Files tab of your channels and chats, or in your OneDrive or other cloud storage. Send the file itself or send a link to the file.  

1. From a one-on-one chat, next to the box where you type a message, select the plus sign + and Attach files.
2. Select Attach cloud files to select files from OneDrive or Upload from this device to attach a file from your computer. You can also share files from a channel or a group message.
3. Another way to share a file is using a link from OneDrive.
4. From OneDrive, select the file, choose the Share button at the top of the page, and select Copy link. Then paste the link in a chat or conversation.

1. Choose Teams on the left side of the app.
2. Select Create and join teams and channels (the + plus symbol) and choose Create team.
3. Give your team and name and description and choose what level of access people can have. To limit content and conversation to a specific set of people, choose Private. For a community or topic that anyone in your organization can join, choose Public.
4. When you're done, select Create.

1. On your computer, search for and open OneDrive. By default, it will open in File Explorer.
2. Open another File Explorer window, and search for and select the files and folders you want to move to OneDrive.
3. Drag and drop them into your OneDrive folder in the other File Explorer window.
4. Blue arrows will show in the Status column beside your file/folder names to show that they’re syncing to the cloud. When they’re done syncing, they will change to green check marks.

1. Open OneDrive.
2. Select the file or folder you want to share, then select the Share icon next to the file or folder name.
3. Enter the name or email address for the people you want to share the file with, and then select them from the search results.
4. Add a message if you'd like.
5. Adjust their editing permissions as needed from the default Can edit setting.
6. When done, select Invite to send the message.
7. Recipients will then receive an email allowing them to access the file, even if they don't have a Microsoft 365 subscription.

1. Open the Authenticator app.
2. Select Add account (the + plus symbol at the top, next to Search).
3. Choose Work or school account.
4. Select Sign in, and then sign in with your company email account and password. Or Scan a QR code if your company provided you with an Authenticator QR code.
5. After your account appears in Authenticator, you can use one-time codes to sign in to Microsoft 365.

Designed for small and medium-sized businesses with less than 1,000 users and DIY administrators, Microsoft’s Simplified Gmail Migration tool guides users through the steps of migrating to Microsoft 365. It’s a great fit for organizations looking for a streamlined and cost-effective solution. The Simplified Gmail Migration tool can migrate the following data from Google Workspace to Microsoft 365: ​

• Mail ​

• Calendar ​

• Contacts ​

• Permissions and delegates ​

• Rules ​

• Tasks ​

 ​
To begin your migration, go to the Google Workspace Migration page in the Microsoft 365 admin center and select Migrate Gmail. This tool will guide you through the process of connecting to your Google Workspace so it can export your data to Microsoft 365. You’ll be able to choose data to migrate based on: ​

• The time range ​

• Types of data (mail, calendar, rules, permissions, and more) ​

• Labels or folders to include or exclude ​

 
During the migration, email will continue to be delivered to users' Google accounts. The process syncs existing and any new data from Google Workspace to Microsoft 365, ensuring a smooth transition without interrupting email flow. ​

  ​ ⚠️ Important: Starting the Gmail migration does not delete or remove any data from Google Workspace. ​

Get migration steps and details

Microsoft makes it easy for customers that need to migrate more than 1,000 users from Gmail mailboxes to Exchange Online. Learn more.  

Switching to OneDrive means moving your files from Google Drive—including Google Docs, Sheets, Slides, and Forms. It’s important to understand what can and cannot be migrated during this process. Get a list of unsupported items. 

Before you begin, take time to review how your Google Drive is currently organized. Consider what file structure will work best in Microsoft 365 for your organization. A common practice is to migrate a user’s Google Drive to a corresponding Entra user’s OneDrive. You can also migrate a Google Shared Drive to a Teams site or SharePoint site. Create sites and folders for receiving your migrated data by: ​
   

• Using Teams sites to create channels for different departments (such as Marketing or Accounting). ​

• Organizing files within those channels to match your team’s workflow. ​

​
Learn how to create a team in Microsoft Teams

To begin your migration, go to the Google Workspace Migration page in the Microsoft 365 admin center, select Migrate Google Drive, and follow the steps to scan the data you want to migrate. You’ll be able to select: ​

• Which drives and user accounts to migrate ​

• What content to include ​

⚠️ Important: Once migration begins, destination paths cannot be changed. Starting the migration does not delete or remove any data from Google Workspace. ​

Learn how to migrate from Google Workspace. 

1. You can create a new Word document, Excel workbook, PowerPoint presentation, and more files from OneDrive.
2. Open OneDrive.
3. In the left pane, select Add new.
4. Select the type of document you'd like to create. For example, if you want to create a Word document, select Word document. This will open a blank document that you can begin working on.
5. You can also create other file types, such as Excel workbooks, PowerPoint presentations, OneNote notebooks, Excel forms, or Visio drawings.

1. Open Excel.
2. In the New section, select Blank workbook. 
3. Create your workbook. Use the editing features available in the ribbon to format your document. You can see more editing features by selecting the down arrow on the right side of your ribbon and selecting Classic Ribbon. 
4. Your workbook will be autosaved to OneDrive at regular intervals. You can type Ctrl+S at any time to save. 
5. Instead of starting from a blank workbook, you can also choose to create it from one of many templates that are available to you. Just select See more templates, and then search for the template you need.

1. Open Outlook, and then select New mail. 
2. Fill in the details for the email, including who you're sending the email to, the subject, and your message in the email body. 
3. Use the editing features in the ribbon to format your email as needed. For example, you could format text, insert images, or attach a OneDrive file to the email. 
4. Select the down arrow on the right side of the ribbon and select Classic ribbon to see more editing features. 
5. When you're done, select Send.

If you’re a Microsoft admin, you can sign into the Microsoft Admin Center and select Support on the right-hand side.

If you're not a Microsoft admin of your company's Microsoft 365 subscription you can't call Microsoft phone support. We have other ways for you to get help with your issues. You can also let your admin know what the issue is and see if they can help you. If you still need help, there are a few help options available:

• Ask the Microsoft Community for help

• Get Business Assist for Microsoft 365