Microsoft 365: task automation with AI

Let AI handle the boring stuff

There are jobs we love doing, and then there are the ones we wish could just happen on their own. Microsoft 365’s AI tools are built for exactly that—taking care of the repeat tasks so you can focus on the fun, creative, or important parts.

Everyday examples:

• Copilot in Word¹: Planning a birthday party? Give Copilot a few details and get a finished invite you can send today.
• Outlook suggested replies: When your friend asks if you’re free for lunch, send a “Yes, let’s do it!” with one tap, thanks to Copilot in Outlook.²
• Microsoft To Do: Turn flagged emails from Outlook into tasks, so nothing gets lost in your inbox.

Your email and calendar, on autopilot

Managing your personal life can mean a lot of digital juggling—appointment reminders, bill notices, party invites, and that confirmation email for your flight. Outlook keeps it all organized:

• Focused Inbox: Put event confirmations and important updates front and center, while promos and newsletters go in “Other.”
• Scheduling Assistant: Find a time that works for your book club or soccer carpool in one step.
• Copilot summaries: Turn a messy email chain about Thanksgiving plans into a neat summary of who’s bringing what.²

Did you know? Focused Inbox gets better the more you use it, so it learns to show you your personal priorities first.

Find your files fast

Whether it’s recipes, scanned receipts, or your child’s school project, Microsoft 365 makes it easy to find your files.

• OneDrive search: Type “pasta recipe” or “2024 taxes” and get the file instantly.
• Recommended section: Surfaces the files you use most—like your travel packing checklist.
• Version history: Roll back to an earlier version of your novel draft when you change your mind about that plot twist.

Pro tip: Add keywords like “vacation,” “menu,” or “school” in file names so you can find them faster later.

Did you know? OneDrive can even find words inside images and PDFs, making scanned documents searchable.

Let Microsoft To Do remember for you

Microsoft To Do takes the “remember to remember” out of your day. Instead of juggling mental notes or scribbled lists, it automatically pulls tasks from other Microsoft apps and keeps them synced across your devices.

Everyday automation examples:

1. Set recurring reminders → Perfect for weekly chores, monthly bill payments, or annual events like birthdays.
2. Sync across devices → Add a task on your phone, and it’s already waiting on your laptop.
3. Use “My Day” suggestions → To Do reviews your lists and prompts you with tasks you might want to tackle today.

Keep track with Microsoft To Do

Keep all your lists handy and organized. Plus, easily share with others to get things done together.

Learn more

Smart meetings with Microsoft Teams

Teams isn’t just for business—use it for remote family catch-ups, volunteer group planning, or virtual study sessions.³

• Live transcription: Get a written record of Grandma’s lasagna recipe when she shares it during a call.
• Searchable recordings: Jump to the part of the PTA meeting where fundraising ideas were discussed.
• Automatic task assignment: If someone volunteers to bring snacks to the team game, it gets added to their list.

Pro tip: Try Together Mode for family video calls—it puts everyone in the same virtual background so it feels like you’re sitting around one table.

Put the repetitive stuff where it belongs—on autopilot

Microsoft 365’s AI and automation tools are designed to take over the tasks you don’t need to touch—whether that’s saving receipts, sorting your inbox, or keeping track of important dates. The result? More time for the things you actually want to do, and less time clicking, filing, and chasing details.

Try Microsoft 365 today and see how much lighter your week feels when the repetitive work runs itself.

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