How to improve your time management with AI

Why is time management important?

Time management is essential for improving productivity, avoiding distractions, making better decisions, and reducing stress. It can even help improve work-life balance. If you’re experiencing trouble with any of these categories, it might be time to turn to online time management tools. Fortunately, AI is a great time management coach, and it offers personalized tips to keep you on track toward your goals.

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Create to-do lists

Drawing up a detailed to-do list will help you effectively manage your time. Generative AI creates to-do lists and optimizes them based on priority. Here are examples of to-do list prompts to try:

• I need to organize my closet with summer outfits. Can you create a to-do list that helps me organize my closet and remove my winter/spring clothing?
• I need to get my car ready to sell. Make a to-do list of everything I need to do.
• Write a to-do list of all the steps to change my maiden name to my new last name.

Discover focus techniques

Complete more projects and manage your time better with the right focus techniques. Use AI as your time management helper with these prompts to find the right focus technique:

• What’s the best focus technique for studying?
• Who is the Pomodoro Technique good for?
• Tell me more about the 20/10 method and how it works.

Manage your goals

Setting and managing goals, whether they’re long-term or short-term, helps you prioritize tasks and allot your time more efficiently. If you’re not sure where to start, let AI guide the way. Here are examples of goal-management prompts:

• What are examples of SMART goals I can set for my career?
• Create a goal-setting plan to help me get in shape for a marathon next summer.
• What are reasonable journaling goals I can set, and how do I track my progress?

Create time blocks

Making time blocks with AI is a great way to improve time management. When you set aside blocks of time, you now have a schedule for your day, and each task gets its own time segment. This helps you stay focused on specific tasks rather than multitasking and potentially getting distracted. Here are examples of time block AI prompts:

• I have to study for a math, chemistry, and physics exam. Create studying time blocks for my next three days and include meal periods.
• Create a weekly schedule for me that includes time blocks to exercise. Include time for cardio and strength training.
• Help me create a time block schedule for a more productive workday.

Streamline tasks

One of AI’s major benefits is that it can streamline your tasks. When you streamline your tasks, they are faster and easier to complete, giving you more time to spend on other projects. For example, AI provides meeting summaries or email drafts so you work smarter. To get even more time management help, try these AI prompts:

• Write a draft in response to this email.
• Create a summary of what happened in this meeting.
• Summarize this article and give me the key points.

Complete more tasks more efficiently when you turn to AI for time management help. Find more ways to improve your everyday life with AI, whether you need studying help or want to create a mindfulness routine.