Privacy, security, and compliance in Microsoft Teams

We take a comprehensive approach to deliver an enterprise-grade communication and collaboration experience.

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Collaborate without compromising privacy and security

Now more than ever, people need to know their virtual conversations are private and secure. At Microsoft, privacy and security are never an afterthought. It’s our commitment to you—not only during this challenging time, but always. Here’s how we’re working to earn your trust every day with Microsoft Teams.

Collaborate more securely

Key security and privacy features in Teams

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    Meeting options

    Decide who from outside your organization can join your meetings directly, and who should wait in the lobby for someone to let them in. PSTN callers will join via lobby. Meeting organizers can also remove participants during the meeting. Learn more

  • Recording consent

    All recordings of meetings are accompanied by a notice that a recording is taking place. The notice also links to the privacy notice for online participants, and the meeting organizer controls which attendees have permission to record. Learn more

  • Channel moderation and controls

    Channel owners can moderate a channel conversation and control who is and isn’t allowed to share content in channel conversations. This helps ensure only appropriate content is viewed by others. Learn more

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    Multi-Factor Authentication

    Require users to provide additional forms of verification to prove their identity, helping protect their accounts from attacks that take advantage of weak or stolen passwords. Learn more

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    Endpoint Manager

    Manage devices and apps and enforce conditional access on any device. Learn more

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    External access

    This provides an authenticated connection to another organization, enabling collaboration between organizations. Learn more

  • Data loss prevention

    Prevent sensitive information from accidentally being shared with others. Learn more

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    Advanced Threat Protection

    Protect users from malicious software hidden in files, including files stored in OneDrive or SharePoint. Learn more

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    Information barriers

    Control communication between users and groups in Teams to protect business information in cases of conflict of interest or policy. Learn more

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    Retention policies

    Manage content in the organization by deleting or preserving information to meet organizational policies, industry regulations, and legal requirements. Learn more

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    Data residency

    Data in Teams resides in Microsoft’s secure network of data centers to help you meet compliance requirements. Learn more

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    Settings and policies

    Meet organizational requirements with org-wide settings and tailor experiences to your users with policies for teams, messaging, meetings, calling, and more. Learn more

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    Meeting role designation

    A meeting organizer can define roles in a meeting that designate “presenters” and “attendees,” and control which meeting participants are allowed to present content in the meeting. Learn more

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    Recording access

    Access to the recording is limited to people on the call, or those invited to the meeting, unless the meeting organizer authorizes others to access it. Recordings are uploaded to Microsoft Stream and may be shared and downloaded according to permissions enabled by account administrators. Learn more

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    Communication compliance

    This enables organizations to foster a culture of inclusion and safety by identifying and preventing negative behaviors like bullying and harassment. Learn more

  • Conditional access

    Set risk-based policies for access specific to user context, device health, location, and more. Learn more

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    Secure guest access

    Allows users to collaborate with individuals outside the organization while still controlling their access to organizational data. Learn more

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    Teams encrypts data in transit and at rest and uses Secure Real-time Transport Protocol (SRTP) for video, audio, files, chat, and desktop sharing. Learn more

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    Sensitivity labels

    Regulate who can access a team by controlling the privacy and guest settings. Learn more

  • Cloud App Security

    Identify and mitigate suspicious or malicious activity, including the large-scale deletion of teams or addition of unauthorized users. Learn more

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    eDiscovery, legal hold, audit log, and content search

    Easily identify, hold, and manage information that may be relevant in legal cases. Learn more

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    Safeguarding your privacy

    Access your data any time, for any reason. It’s never used for advertising and is deleted after the termination or expiration of your subscription. Learn more

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    Data management reports

    Access reports from the Transparency Hub, detailing how we have responded to requests for data. Learn more

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    Apps management

    Confidently manage apps with detailed information of all apps available in your tenant and the ability to streamline the process of testing and distributing line-of-business applications. Learn more

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"If you make security hard, people may work around it. With Microsoft 365, we get native capabilities, visibility into our operational environment, and simplicity for all employees."

Simon Hodgkinson, Group Chief Information Security Officer, BP

Additional resources

Microsoft Trust Center

Learn how Microsoft works to secure your data, protect privacy, and comply with global standards.

Teams adoption hub

Get the tools and guidance you need to get started and support your Teams rollout.

Teams admin training

Learn how to manage Teams while staying more secure and compliant.

Get Microsoft Teams for your organization today

Get Teams with Office apps, file storage and sharing, email, and more.