Microsoft 365

*May not be available in all sales channels and geos. May require engaging with a Microsoft representative to place an order.

Product Conditions:

Provides additional information related to acquiring the Product, such as prerequisites for purchase, prior versions, and the applicable Product Pool.

Applicable License Terms

Microsoft 365 is governed by the License Terms of the individual products and services comprising Microsoft 365, as modified by the License Terms in this Microsoft 365 Product Entry.

Microsoft 365 Components

• For Microsoft 365 E3/E5 the components include Office 365 E3/E5, Enterprise Mobility + Security E3/E5, and Windows 11 Enterprise E3/E5 Per User.
• For Microsoft 365 A3/A5 the components include Office 365 A3/A5, Enterprise Mobility + Security A3/A5, Windows 11 Education A3/A5, and Minecraft: Education Edition.
• For Microsoft 365 F3 the components include Office 365 F3, Enterprise Mobility + Security E3, and Windows 11 Enterprise E3.
• For Microsoft 365 F1 the components include Enterprise Mobility + Security E3 and limited Office services.
• For Microsoft 365 E3/Education A3 – Unattended License the components include Office 365 E3/A3, Enterprise Mobility + Security E3/A3 and Windows 11 Enterprise E3/A3.

License Assignment and Windows Use Rights

The use rights for the Windows component of Microsoft 365 licenses are modified as follows:

• Licensed Users are not required to be the Primary User of any device. 
• Licensed Users may only run Windows Enterprise locally on devices with a Qualifying Operating System.

Windows Use Rights for Microsoft 365 F3

The use rights for the Windows component of Microsoft 365 F3 licenses are further modified as follows:

• Rights to use Windows Enterprise LTSC do not apply.
• Rights to install and use MDOP do not apply.

Smartphone and Tablet Devices

Each Microsoft 365 F3 user to whom Customer assigns a User SL may (i) use Microsoft Office for mobile devices for commercial purposes and (ii) sign into Microsoft Office with their org ID on up to five smartphones and five tablets with integrated screens 10.9” diagonally or less.

Microsoft 365 F1 User Mailbox Use Rights

M365 F1 does not include rights to an Exchange mailbox. In order to enable a full Teams experience, M365 F1 licenses may come with the Exchange Online K1 service plan enabled. Although the Exchange Online K1 service plan will provision a mailbox for the user, M365 F1 users are not entitled to use the mailbox. We recommend that you disable Outlook on the web via these steps (https://docs.microsoft.com/exchange/recipients-in-exchange-online/manage-user-mailboxes/enable-or-disable-outlook-web-app) except for use with Microsoft Bookings (https://learn.microsoft.com/microsoft-365/bookings/bookings-overview) and ask your users not to access the Exchange mailbox via any other methods.

Microsoft 365 Copilot and Microsoft 365 Copilot Chat 

Data Handling

These Products enable sharing of data, including Customer Data, with other Products as described in product documentation. If Customer shares data with another Product, the data is subject to the Product Terms applicable to that Product.

Query Data

If permitted by Customer, users may elect to use web query functionality optionally available through Bing as a connected service subject to the “Bing” terms of use set forth in the Universal Terms for Online Services. Notwithstanding the foregoing, any terms applicable to the web query functionality, queries, or other data (including any Personal Data) (“Query Data”) sent from Entra ID-authenticated use of Microsoft 365 Copilot and Microsoft 365 Copilot Chat to Bing are subject to the following terms:

• Microsoft has no rights in Query Data other than as needed to provide the services,
• Query Data is not used to improve Bing,
• Query Data is not used to create advertising profiles or track user behavior,
• Query Data is not shared with advertisers or otherwise beyond Microsoft and its contracted suppliers who are subject to terms no less protective than these provisions,
• Query Data is not used to train generative AI foundation models, and
• Query Data is treated as Customer confidential information and protected by appropriate technical and organizational measures.

Extended Use Rights for Microsoft 365 E3/E5

Office Servers

Each Licensed User assigned a Microsoft 365 E3/E5 User SL may:

• install any number of copies of the following server software on any Server dedicated to Customer's use: Exchange Server, SharePoint Server, and Skype for Business Server; and
• access to the above server software is exclusive to those users assigned a Microsoft 365 E3/E5 User SL or External Users.

Servers that are under the management or control of an entity other than Customer or one of its Affiliates are subject to the Outsourcing Software Management clause. This entitlement does not apply to User SLs acquired under the Microsoft Cloud Agreement and Microsoft Customer Agreement.

Office Professional Plus

Microsoft 365 User SLs:

For each Licensed User who used a device licensed with SA for the Windows Desktop Operating System, Core/Enterprise CAL Suite, and Office Professional Plus before being assigned a Microsoft 365 E3/E5 User SL, Customer may install:

• one local copy of Office Professional Plus for the sole use of the Licensed User for the duration of the subscription; and
• one local copy of Office Professional Plus for new User SLs added to the same volume license agreement for the sole use of the Licensed User for the duration of the subscription. The number of new User SLs granted those user rights may not exceed the number of Microsoft 365 E3/E5 User SLs, which have been transformed from SA and initially covered under the agreement.

Microsoft 365 From SA User SLs:

For each Licensed User to whom customer assigns a Microsoft 365 E3/E5 From SA User SL, Customer may install:

• one local copy of Office Professional Plus for the sole use of the Licensed User for the duration of the subscription; and
• one local copy of Office Professional Plus for new User SLs added to the same volume license agreement for the sole use of the Licensed User for the duration of the subscription. The number of new User SLs granted those user rights may not exceed the number of From SA User SLs initially covered under the agreement.

Microsoft 365 EEA (no Teams) and Microsoft Teams EEA

Customers in European Economic Area (EEA) countries and Switzerland may acquire and use Microsoft 365 EEA (no Teams) and Microsoft Teams EEA Licenses. Licensing terms for equivalent suites that include Microsoft Teams are applicable to EEA suites.

Microsoft 365 (no Teams) and Microsoft Teams Enterprise

Customers not in European Economic Area (EEA) countries and Switzerland may acquire and use Microsoft 365 (no Teams) and Microsoft Teams Enterprise Licenses. Licensing terms for equivalent suites that include Microsoft Teams are applicable to suites without Microsoft Teams.

License Prerequisites 

Purchases of the following Licenses also require the purchase of a Prerequisite License listed in the table below:

Customers may deploy eligible products on Amazon WorkSpaces.  See Amazon WorkSpaces Deployments for more information.

Microsoft 365 - Unattended License

Definitions

“Robotic Process Automation”, otherwise known as “RPA” or “bots” means an application, or any set of applications used to capture data and manipulate applications to perform repetitive tasks.  Bots operate upon any UI element of Windows within an OSE and/or operates upon any Office application in any OSE.

“Unattended Bot” – Any bot that does not strictly conform to the definition of “Attended Bot” shall be considered an “Unattended Bot.”

“Attended Bot” - An Attended Bot assists a person to execute automation on the person’s local and/or remote workstations. It operates concurrently with the person on the same workstation/s to accomplish repetitive tasks and is triggered by explicit actions of that person. 

Assignment and Use Rights  

• Customer may assign a Microsoft 365 A3/E3 - Unattended License to an Unattended bot running on either of the following:
  • Hardware dedicated to Customer’s use (subject to the Outsourcing Software Management Clause).
  • A virtual machine on Azure (including Azure Virtual Desktop).
  • Windows 365 Enterprise.
• There is no Qualifying OS requirement for the Microsoft 365 A3/E3 suite.
• Each Microsoft 365 A3/E3 - Unattended License allows the use of the M365 A3/E3 suite in only a single unique physical or virtual OSE for