How to Report a Compliance Concern

Speaking up

Trust Code: Microsoft Standards of Business Conduct

View the Trust Code Our values and culture
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Web

Visit the Microsoft Integrity Portal

Email

buscond@microsoft.com

Phone

1-877-320-6738
Or International Collect
+1-720-904-6844

Fax

1-425-708-7177

Mail

Business & Regulatory Investigations

Microsoft Corporation

One Microsoft Way

Redmond, WA 98052

United States

Additional resources

In addition, you can always raise concerns with your manager, any Microsoft manager, HR, Finance, or CELA.

Where permitted by the law of your country, your reports may be made anonymously through our external hotline, or you can ask Microsoft Business & Regulatory Investigations to treat your report as anonymous.

Top-down view of a man wearing a dark red shirt working on a Microsoft Surface Studio with a phone next to him on the desktop along with a mouse, keyboard, and Surface Dial.

Confidential reporting

We will handle your reports discreetly and make every effort to maintain your confidentiality or anonymity.

A female developer is speaking near a white board during team stand up meeting.

We prohibit retaliation

It takes courage to speak up when something’s not right. We understand that you might be uncomfortable or anxious. That is why we prohibit retaliation.

John Thompson from the SBC training video having a conversation with a co-worker who is sitting across from him in an office.

We prohibit retaliation for:

Refusing to do something that violates the Trust Code, Microsoft’s policies, or the law, even if your refusal results in the loss of business to Microsoft.
Raising a concern in good faith about potential misconduct.
Cooperating with an investigation.

Our policies make anyone who retaliates against an employee for engaging in any of these activities subject to disciplinary action, up to and including termination.

How managers should handle concerns

If someone comes to you with a concern, you have a special responsibility to listen and act. Handling concerns appropriately is critical to preserving trust and protecting Microsoft. As a manager, you should feel empowered to resolve performance issues, but you should escalate integrity concerns about business ethics or misconduct to Microsoft Business & Regulatory Investigations. If you have a question or are not sure whether you can or should resolve the issue yourself, you can always email Business Conduct and Compliance for advice.

Email Business Conduct and Compliance

If someone raises a concern, follow these steps:

Step one: Listen

Remove distractions and listen carefully. Thank the person for speaking up—remember that they’ve just done something difficult and very important for Microsoft.

Step two: Be respectful

Respond respectfully and take every concern seriously, even if you disagree. Show that you are committed to solving the problem.

Step three: Protect confidentiality

Take steps to protect the person’s confidentiality—avoid discussing the conversation with others on your team.

Step four: Timely report

If you learn of a concern or observe conduct that may violate the Anti-Harassment and Anti-Discrimination Policy, you must contact AskHR in a timely manner.