What is the week-long agenda? The agenda will be full of exciting events including demonstrations, talks, and discussions, which will enable you to interact with and present your poster together with networking events. For more details, review the PhD Summer School 2015 agenda.
When should I arrive at Selwyn College? Plan to arrive at Selwyn College no later than 16:00 on Monday, 29 June 2015 for check in at The Porters Lodge. Registration and High Tea is between 16:00 and 18:00.
When should I book my travel? Book your travel as soon as possible so that you can be sure to arrive no later than 16:00 on Monday, 29 June 2015 and leave no earlier than 12.30 on Friday, 3 July 2015 when Summer School officially closes.
Travel tips
- Where possible, fly into either London Stansted or London City Airport, which are closer to Cambridge and less congested.
- Avoid flying into London Heathrow or London Gatwick airports, which are quite a distance from Cambridge.
- Cambridge Airport runs flights to and from a limited number of European destinations.
- Use the train where possible; it’s better for the environment!
How do I register for accommodation? Please register for your accommodation via the link in your invitation by 29 May 2015. Reservations should not be made directly. Request a room for the day that you arrive.
When should I check out from Selwyn College? Checkout is before 9.30 A.M on Friday, 3 July 2015.
Where can I store my luggage when I check out from Selwyn College? Luggage cannot be left at Selwyn College once you have checked out on Friday, 3 July, but can be stored securely at Microsoft Cambridge whilst you attend Summer School for the morning.
What should I do if I require a visa? If you require a letter to support your visa or to present to the port authorities upon entry, download and complete the PhD Summer School 2015 Business Travel Support Letter Questionnaire (DOCX, 93 KB) when you complete your online registration, and send it as an attachment to vvletter@microsoft.com. Your request will be processed and a soft copy of the invitation letter sent by email; if you require a hard copy letter, please provide a delivery address. Note that the team will need at least a week to prepare the letter.
What about transportation? You are responsible for getting to Selwyn College and should follow the travel reimbursement guidelines. All transportation during Summer School will be provided, including transfers between Selwyn College and Microsoft Research.
What is the dress code? The dress code is smart/casual.
Will I be able access the Internet during this event? Selwyn College will offer free Wi-Fi in the bedrooms and public areas. Microsoft Research will offer free Wi-Fi access in the building. There will be instructions available when you access the building.
What should I do if I have a special dietary need? Vegetarian options will be provided for all meals and snacks. Should you have any additional special dietary needs, please make sure you let us know when you register.
Will I be able to have the contact details of the other attendees? Yes, if you have consented to sharing your details during your online registration.
Will I be able to access any of the photographs taken during Summer School? If you consented to sharing your photographs during your online registration, you will have access to the photographs after the event.
What should I do if I need a doctor or have a medical emergency?
- In a medical emergency, dial 999
- For a non-emergency, a list of local medical surgeries can be found here or ring one listed below:
- Cherry Hinton Medical Centre 0844 8151440
- Bridge Street Medical Centre 08444 773939
- Petersfield Medical Practice 01223 350 647
- York Street Medical Practice 01223 364 116
In the case of sickness or an emergency, where possible, please notify Sue Flanders, PhD Scholarship Programme Manager on 01223 476 996 or by email i-suef@microsoft.com as soon as you can.